HR Supervisor
Beirut Arab University
Total years of experience :17 years, 2 Months
Overseeing the Human Resources functions for Beirut Arab University’s North Campus with more than 100+ Staff
Developing job descriptions across all levels and 20+ categories. Interviewed employees to construct an accurate picture of the duties and skills required for each position.
Evaluating current Organizational Design and provide recommendations on alternate structures and reporting lines that will lead to an increase in productivity and employee engagement.
Providing guidance to the development of new positions and changes to the existing positions and departments
Developing new and reengineering current processes, which increased productivity and automation across the HR Department.
Managing the full recruitment process: interviewing, reference checking, making offers to candidates, and delivering the induction training
Organizing multiple team activities / events to engage and improve employee morale and boost performance
Participated in the Foundation for International Business Administration Accreditation process as HR team member.
working closely with departments, increasingly in a consultancy role, assisting line managers to understand and implement policies and procedures;
recruiting staff - this includes developing job descriptions, preparing advertisements, checking application forms, shortlisting, interviewing and selecting candidates;
developing policies on issues such as working conditions, performance management, equal opportunities, disciplinary procedures and absence management;
advising on pay and other remuneration issues, including promotion and benefits;
undertaking regular salary reviews;
negotiating with staff and their representatives on issues relating to pay and conditions;
administering payroll and maintaining records relating to staff;
interpreting and advising on employment legislation;
listening to grievances and implementing disciplinary procedures;
developing HR planning strategies with line managers, which consider immediate and long-term staff requirements in terms of numbers and skill levels;
planning and sometimes delivering training, including inductions for new staff;
analysing training needs in conjunction with departmental managers.
Priorities
• Relieve management of administrative detail, all projects
• Coordinate work flow
• Update and chase delegated tasks to ensure progress to deadlines
• Take initiative in manager’s absence
• Keep projects on schedule
• Maintain procedures manual to ensure consistent performance of routines
Communication
• Compose correspondence/reports for own or manager’s signature
• Arrange essential mail in priority action order for boss
• Check deadlines on incoming requests and put preliminary work in play
• Process replies on own initiative or from bosses’ dictation or notes
• Research, draft or abstract reports
Appointments/Meetings
• Maintain calendar; ascertain which events require boss’s presence
• Fix commitments to maximize boss’s time efficiency; Allow decision/desk time
• When boss chairs meetings:
-Prepare agenda in advance
-Arrange meeting facilities
-Act as recording secretary; prepare action minutes
Confidentiality
• Perform to earn boss’s full confidence
• Assure discreet handling of all business
Career Development and Training Section:
- Assisted in the organization and follow up of training activities, in the operation of Career Development Centre and carried out data entry.
Benefits and Entitlements Section
- Assisted in the induction process of new staff members, the finalization of uncompleted clearance forms for staff members, verified compiled data of new recruits, reviewed questionnaires for dependency benefits, prepared the weekly log of Personnel Actions to be pouched to Geneva and New York, verified beneficiary forms, edited and updated the “Welcome to Lebanon” Booklet.
Recruitment Section
-Was responsible for screening application forms to vacancy announcements and entering all applications in the roster.
-Provided general support to the Administration Sections (Management Consular Officer, Property/Personnel, Accounting and Trade sections); translated documents, carried out data entry, filing, updated Canadian residents’ files, answered enquiries.
- Made a research about the various educational institutions in Lebanon and Canada, contacted them and organized logistics for the Trade Section Education Promotion Show- Academia held in February 2004 at the Phoenicia hotel in Beirut.
My MBA field project was conducted on “Herzberg’s Theory of Motivation”. The purpose of this research was to prove the applicability of Herzberg theory in Lebanon concerning the managerial aspect in work, motivation. This research helped me during my work since I gained knowledge about the employees needs, the factors that led to demotivaton in the workplace and the way to recreate motivation among staff.
Dean's Honor List for the Fall 2001