Project Purchasing Manager
Jotun - Egypt
Total years of experience :30 years, 10 Months
• Review the approved workable purchase requests, specification, scope of work as per the internal process from different departments, prepare the tender document, circulate them to the relative vendors to assure achieving the five rights.
• Analyze the price offers from different suppliers, achieve the technical approval from the requestor, and negotiate the terms with the short-listed suppliers to reach the best price.
• Conduct the supplier evaluation sheets and place orders on IFS, send the PO to the supplier and get the supplier confirmation on the order to assure timely receipt of materials.
• Follow up the orders & the shipments, till receipt/delivery within the requested delivery date without any delay or clearance demurrage.
• Coordinate and follow up with Finance department to issue the suppliers payments to close the purchase order.
• Maintain the supplier list for the different categories and capture the best practice in the market in terms of Quality, Price and lead time to assure efficient future purchasing
• Monitor and evaluate the suppliers’ performance by conducting regular evaluation and external audit visits to assure best delivery terms and product quality.
• Send weekly reports to all the internal customers showing the status of their pending orders and make sure they are following up on their requests.
• Supervise the indirect material purchasing cycle, from reducing the paperwork, streamlining internal purchase requests, updating the Purchasing Archive with latest information at all time and maintain contract agreements for Indirect Material requirements
• Managing the Procurement activities for Egypt Branch & our projects in South Africa.
• Forecasting, planning and managing all purchase selection offshore, locally bids and tenders processes employed by the departments linked to different customers and specialized needs. Starting from RFP issuing tender till having the items required.
• Develops, reviews, and approves and improved administrative, & purchasing procedures to maintain economy and efficiency of purchasing operation
• Establishing and maintaining a “Transparent” purchasing system, Oversight and audit of all purchasing activities, to ensure maximum purchasing benefit and efficiency of supply.
• Identify material needs and associated suppliers/vendors, select, filter, negotiate and manage relationships with suppliers/ vendors, and other service providers, and monitor their performance.
• Provides liaison between vendors, contractors, and group departments
• Maintain proper and beneficial vendor's relations.
• Identifying alternative resources of materials and equipment to avoid dependency on a sole supplier, by understanding supply markets and being familiar with all the key regional suppliers and their capabilities and constraints.
• Use relevant sourcing tools and techniques to analyze suppliers.
• Continuous market investigation to Identify new suppliers with better prices and more flexible payment terms.
• Develop & implement service level agreements (SLA) with internal customers to ensure providing the proper service and enhance customer relation management
• Champion the local procurement policies.
• Creating local procurement policies and setting data standards while adopting Global vision to consolidate all the procurement activities in the HQ.
• Leading procurement development activities to integrate the procurement organization with other supply chain activities.
• Leading the sourcing operations for Egypt Brach.
• Reviewing the general & technical specifications with the BU’s and the suppliers.
• Selecting the suppliers according to the company’s procedures.
• Identify material needs and associated suppliers/vendors, select, filter, negotiate and manage relationships with suppliers/ vendors, warehousing, transportation and other service providers, and monitor their performance.
• Maintaining coding system that provides professional handling and monitoring of items.
• Develops, reviews, and approves and improved administrative, & purchasing procedures to maintain economy and efficiency of purchasing operation.
• Identifying alternative resources of materials and equipments to avoid dependency on a sole supplier, by understanding supply markets and being familiar with all the key regional suppliers and their capabilities and constraints.
• Establishing Supplier evaluation criteria, negotiation strategies and techniques, overall criteria for effective supplier performance and creative approaches to reward suppliers.
• Conduct portfolio spend analysis in order to identify commodities suitable for strategic sourcing and produce procurement plans and budgets to achieve Cost reduction while maintaining the high quality standards.
• Use relevant sourcing tools and techniques to analyze suppliers.
• Continuous market investigation to Identify new suppliers with better prices and more flexible payment terms.
• Following up to ensure high quality suppliers/subcontractors delivery, in order to meet contracted schedule time.
• Harmonize with the warehouse manager to confirm that all the received materials are conformed to the purchase orders and contracts.
• Formulate and identify key performance indicators that cover the whole chain in order to measure the performance of each part to discover areas of improvement.
• Using the ERP system to extract the useful reports and analyses that shows results and improvement trend of each area.
• Supervise disposal of surplus, scrap, and stagnant materials.
• Recommends use of alternative parts, materials, or manufacturing methods to reduce cost.
• Analyze markets and delivery conditions to determine present and future material availability.
• Review purchase order claims and contracts for conformance to company policy.
• Evaluate findings and makes recommendations regarding feasibility of manufacturing or buying needed products or material planning methods.
• Develop & implement service level agreements (SLA) with internal customers to ensure providing the proper service and enhance customer relation management.
• Cost reduction orientation, aiming reducing cost while maintaining or even improving quality and efficiency.
• Work closely with the Sales group to ensure that inventory holding costs are kept within best-in-class standards.
• • Managing the Supply Chain Networks activities for Egypt & North Africa.
• Managing Business Partner orders with Dublin, Netherlands & China.
• Leading the sourcing operations for Egypt Brach.
• Integrating and aligning supply chain plans with other functional plans in order to accomplish the whole company objectives.
• Creation of appropriate sourcing strategies supporting current and future business needs and delivering competitive advantage.
• Prepare project proposals.
• Managing LRE function for Egypt Branch in accordance with LRE Saudi Arabia Branch.
• Managing the logistics activities for Egypt & North Africa.
• Managing Business Partner logistics issues.
• Main point of contact between Alcatel-Lucent & Business Partner for Order Management & Logistics.
• Prepare project proposals for Egypt & Africa. (By getting quotation, negotiation and following up with the suppliers during the project period).
• Handling the service and maintenance agreements for Egypt Branch.
• Managing the Post Sales Services (PSS) function for Egypt Branch and the Business Partner.
• Performing all purchase activities for the Branch Office.
• Introducing new vendors resulting in getting better services and better prices.
• Negotiating with suppliers & successfully getting discount.
• Preparing different training courses and conferences whether in house or outside the company.
• Responsible for the Global Purchase Organization monthly report and sending it to the Head Office.
• Responsible for the special events for Lucent Technologies - Egypt Branch.
• Coordinating with Head Quarter (Warren /GPO) for getting quotation of different types of material.
• Responsible for Company Lease Contracts.
• Responsible for company cars including renewal car licenses, car maintenance & car accident reports.
• Responsible for company services contracts such as cleaning, security, DHL & catering.
• Responsible for company maintenance contracts such as fax maintenance, HVAC maintenance & Fire extinguisher.
• Responsible for the Building Maintenance
• Performing all office maintenance
• Managing and coordinating events with hotels, booking for presentations, seminars and training halls.
• Managing and arranging business transportation requirements for staff ( pool cars )
• Managing the security issues within the office.
• Controlling all subscription orders, magazines and newspaper for the company
• Supervising the messengers & drivers.
• Supervising the incoming & outgoing mail for the company.
• Performing all transportation activities including customs clearance of purchase or dispatched materials.