CEO Senior admin assistant
Orchidia Pharmaceutical Ind.
مجموع سنوات الخبرة :15 years, 3 أشهر
• Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
• Conserves executive's time by reading, researching, and routing correspondence; drafting research papers and tenders; collecting and analyzing information; initiating telecommunications.
• Schedule Board of Directors periodical meetings, prepare meeting documents- Agenda - minutes and follow up on assigned tasks
• Perform & Create digital archiving for any CEO office related documents ensuring easy Retrieval hard copy and digital copy.
• Initiate purchasing / payment requests through ERP system and following up approval cycle.
• Responsible for petty cash handling, ensuring covering all needs and perform reconciliation with finance department on a monthly basis.
• Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
• Make necessary arrangements regarding CEO travel (Hotel, Tickets & VIP services reservations) & any further.
• Maintains customer confidence and protects operations by keeping information confidential.
• Prepares reports by collecting and analyzing data.
• Secures information by completing data base backups.
• Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
• Manage and facilitate all office activities.
• Coordination with all department
My Tasks are :
- Plan and schedule Maintenance visits and inform Customer Support Engineers by it.
- Organize and maintain paper and electronic files.
- Disseminate information by using E- Mail.
- Create spreadsheets; compose correspondence & quotations, POs
- Manage databases, and create presentations, daily reports about the Customers service and recording it on the organization system.
- Keyboarding, Typing, sending and Receiving Faxes and Emails and encoding it with in & out
code system.
-Billing the maintenance bills according to the maintenance contracts and cooperating with account department issuing that.
- Assist and maintain renewing service contracts that need renewal and initiate the renewal process.
- Plan and schedule meetings and appointments.
- Organize and maintain paper and electronic files.
- Disseminate information by using the telephone, Web
Sites and e-mail.
- Booking Air Tickets handle travel and guest arrangements.
- Create spreadsheets; compose correspondence; manage databases;
and create presentations, reports.
- Keyboarding, Typing and answering the telephone, sending and
Receiving Faxes and Emails.
My Graduation Project was about "Internal Communications in The United Bank"... I passed it with '"Excellent" Grade
