HR Associate - Data Analytics
Alghanim Industries
Total years of experience :22 years, 4 Months
Build visualizations, provide meaningful information to stakeholders with the combination of data sources (i.e. recruitment, demographics, performance, exit data)
Establish actionable insights on recruitment, performance, workforce metrics
Ensure data integrity through regular audit; troubleshoot where there are irregularities
Consultation with business for inputs, manage expectations, communicate results
Develop HR data tools, reports and dashboards
Performance Management:
- Ensure goal-setting is complete at the beginning of each year, manage and monitor activities around performance appraisals
- Evaluate performance appraisals, prepare data and metrics for talent reviews and communicate information to business leaders on points of discussion
- Identify top talent who are eligible for the leadership program
- Develop and manage tools for performance reviews and 360⁰ assessments in SAP, SuccessFactors, and Excel spreadsheets and improve feedback systems
Learning and Development:
- Keep projects organized and on schedule in collaboration with staff
- Coordinate and instruct training participants, manage logistics
- Maintain training database, prepare reports
- Conceptualized a learning portal for leadership development, supervised the development to make sure it materializes as planned
Active involvement in:
- Succession Planning, 360⁰ Assessment, Assessment and Development Centres, Personality and Occupational Competency Assessments
Business Operations Support
- Participates in regular operational reviews, data analysis and audits for preventive and corrective actions
- Records essential information to enable efficient management of finances and resources
- Provides accurate data for budget allocation and expense management for all business operational activities
- Helps ensure that operational activities are executed within allotted budget and timelines by providing real time reports and dashboards to management through the use of Kimble integration on Salesforce (i.e. revenue, margin, DSO, resource utilization, pipeline)
Training Coordinator
- Keep projects on schedule by coordinating workflow and supporting staff in assigned project-based work
- Coordinate and send out instructions to participants; serve as the focal point of contact for all training-related matters both by internal and external participants
- Maintain training database; prepare training-related reports (attendance, participants’ evaluation, other reports as required)
- Coordinator for Alghanim’s Leadership Programme - a development programme given to the company’s high potential managers to be able to achieve a strong leadership pipeline; update website contents through the Oracle CMS to keep participants informed; coordinate activities and responds to participant requests or queries
Performance Review Coordinator
- Prepare accurate data (competencies by position, business unit, line manager) to generate electronic evaluation forms for managers of around 3, 000 employees in the company
- Consolidate and analyse data for submission to HR Business Partners
- Coordinate schedule of review for managers to executive management
- Provide confidential historical data and prevailing evaluation as input for review of executive management to managers
- Generate and distribute Individual Development Plans (IDPs) after performance review
Systems Administrator
- Performs daily system monitoring, verifying the integrity of information and the completion of scheduled jobs such as backups in Salesforce and Kimble integrated systems
- Studies the system’s further capabilities for continuous improvement
- Assists users for the effective use of the system and updates them on new features, functionalities and procedures
- Launches online assessment based on required assessment tool, norm group and necessary reports using Ondemand SHL systems and Profiles International
- Registers users, monitors completion and generates reports for eLearning using XpertLearning
- Provides guidance to staff in resolving system issues
Quality Management Systems (QMS) Coordinator
- Checks that quality objectives are being met by measuring ‘proposal win-rate’ and client evaluation
- Records Individual Development Plans (IDPs) and keeps track of training and development for staff
- Controls documents and records
- Assists the Management Representative (MR) in maintaining and improving the quality management systems
- Helps MR to ensure that quality procedures are being applied
- Ensures that management review is conducted on a regular basis and organizes internal audit as needed
General Office Management
- Maintain relationship with business partners; routinely make purchase orders for training materials and/or services from local and international partners/suppliers (ILM, DDI, SHL, XpertLearning for SkillSoft, VelSoft); process their invoices.
- Ensure a fully functional and well-maintained training facility; communicate issues with IT, Facilities and Maintenance departments; maintain records and safekeeping of office assets and keys
- Perform inventory on officeequipment, training and assessment materials and stationery and facilitate requisition whenever required
- Handle petty cash
o Conducts initial interview and endorses qualified applicants to HR Manager
o Plans and works out personnel trainings and orientations including induction for new staff
o Analyzing training needs in conjunction with departmental managers
o Updates and organizes personnel files according to their training and work performance
o Coordinates with recruitment partners for overseas recruitment
o Prepares circulars and HR memos
o Performs office supply inventory and makes purchase requests to ensure adequate stock for all departments’ use
o Custodian to stationery items
o Facilitates employees’ requests for experience certificates, salary advances, and other HR-related demands
o Maintains employees’ leave files and arranges flights for annual leave
o Filtering incoming emails and routes them to concerned departments
o Attends to inquiries directed to HRD
o Prepares payment requests
o Assists the Acting General Manager with various administrative tasks
Coordinates meetings and business trips
Writes business letters and memorandums
Prepares agreements with subcontractors
Receives and logs correspondences
o Managing the conversion of “timecard to fingerprint” attendance system
Prepares absence and tardiness report on a weekly basis
Monitors staff attendance and issues warning letters or penalties for tardiness or absenteeism
Prepares monthly time sheet with the approved overtime for payroll
o Handled different major subjects in Computer Engineering course
Office Productivity
- MSOffice programs (MSWord, MSExcel, MSPowerPoint, MSAccess)
Computer Graphics
- CorelDraw, Adobe Photoshop, AutoCAD, etc.
Advance Computer Systems Architecture
- exploring different computer systems components and how they are
associated with each other for possible innovation.
Engineering Management
- time management (PERT, Gantt ts), management process and
other management principles
Safety Engineering
o Prepared syllabi for different Computer Engineering subjects
o Member of Panelists for evaluation of projects of graduating students
o Adviser to the University of Pangasinan Association of Computer Engineering Students (UPACES 2000-2006)
o Layouting documents in Adobe PageMaker or CorelDraw according to customer’s demands such as newsletters, logos and letterheads
o Speedy encoding of letters, reports, theses and other documents using MS Word and other word processing software
Thesis: Computer Engineering Graduates: A Tracer Study