Administrative Assistant
Technical Eagles Trading Est.
Total years of experience :10 years, 9 Months
* Reports directly to the General Manager and Business Development Manager
* Deals with telephone, personal callers and email enquiries, including dealing with routine enquiries, taking messages or referring to the appropriate person
* Establishes and maintains various filing, records, database of business contacts, traces pending items and follows up as appropriate
* Undertakes typing and word-processing of correspondence, reports and other documents
* Keeps calendar constantly updated to facilitate appointment and meeting schedules
* Attends meetings, records, writes and distributes meetings and follows up on action items
* Tracks monthly expenses of the company
* Searches for and communicate with International Suppliers for electro-mechanical equipment and tools to be distributed in Saudi Arabia
* Organizes documents of different accounts for tracking purposes
* Works directly with Cluster Director of Marketing and Communications
* Joined the hotel on its pre-opening phase
* Assisted in organizing a successful press conference for the opening of the hotel
* Held media event for opening of 2 food and beverage outlets (Boston’s and Caramel)
* Reached 1.8M media publication coverage from January to April 2016
* Assisted in implementing a smooth course in the official photoshoot of the hotel
* Publish monthly promotions through the website and digital signage of the hotel
* Take photographs of all internal functions, banquet and conference functions and VIP’s
* Assist and design in the production of all promotional material, including gathering of
supporting data and collateral material such flyers and e-brochure.
* Assist in maintaining and implementing an effective filing and administrative system for
all matters related to sponsorship and event organization
* Assist in handling events with the concerned departments within the hotel to make sure
that all branding for sponsors is as agreed in contracts
* Assist in media buying to promote the hotel and food and beverage outlets
* Deals with PR agency for boosting exposure of the hotel
* Targeted both offline consumers through promotional materials by sending monthly food
and beverage listings to media
* Leased new high-end residential condominium
* Built strong network of brokers and referrals
* Brief and educated unit owners during registration on how to furnish units to command
higher rates
* Performed effective strategies in marketing the units
* Executed effective negotiation skills
* Managed accounts effectively and efficiently and ensuring completeness of documents
* Satisfied both tenant and unit owner requirements
* Scheduled the team's meeting for Sales Update
* Organized documents of different accounts for tracking purposes
* Accurate preparation of daily, weekly and monthly sales report
* Arranged international trips for Sales Executives
* Reserved function rooms in different hotels for International Roadshows
* Processed payment requests for suppliers accurately
* Processed per diem and cash advances of Sales Executive for Roadshows in the nick of
time
* Prepared internal memos for Sales and Marketing team
* Coordinated with different department to ensure all pending accounts will be done on a
timely matter
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