Administration Manager – Metals Division
Reem Emirates Aluminum LLC.
Total years of experience :20 years, 10 Months
•Supporting the Operations Manager, in all Administration communications and Organizational affairs
•Control and monitor all Jobs in through JOB CARD System developed by self.
•Instruct, guide and follow up with Logistics & purchase coordinators concerning movement of finished products & material purchase and also Production Team in the Metals Factory regarding the status of production
•Coordinate between Marketing /Technical / Purchase / Production / Stores / Logistics
•Responsible to coordinate with site supervisor on progress of work with minimum Supervision
•Responsible for leading and directing a logistics Division.
•Was negotiating transportation vendor contracts and managing in-house fleet operations
•Finding and selecting third-party warehouses for temporary storage of goods
•Was engaged in performance management taking part in regulatory compliance related issues
•Establishing and monitoring adherence to program plans and schedules
•Identifying program problems and obtaining solutions; ensuring that all the organizational resources are best utilized
•Creating a relation of prolonged trust and reliability with customers.
•Wide range of business tasks were undertaken to support the sooth and efficient operation of supply chain processes, and typical work activities usually include:
omonitoring the quality, quantity, cost and efficiency of the movement and storage of goods;
ocoordinating and controlling the order cycle and associated information systems;
oanalyzing data to monitor performance and plan improvements and demand;
oallocating and managing staff resources according to changing needs;
oliaising and negotiating with customers and suppliers;
•When managing warehouse or transport staff, the role may also include:
•implementing health and safety procedures;
•managing staff training issues;
•motivating other members of the team;
•project management;
•Setting objectives.
•Developed own database program in Access for project documentation and monitoring the document flaw. Also developed an easy filing system.
•As a Document Control Manager I was responsible for the overall control of all company documents. Like proper document keeping and communicating with other departments regarding documents and files. Also responsible for coordinating with all departments of the company in order to assure that all documents are kept in the right place and in the right department files archive.
•To ensure that all corporate documents are well checked and submitted on time prior to the documents submission due date. It is a fact that not all employees follow the standard format thus making it the responsibility of a document controller to edit documents that have typographical errors and other types of errors that may lead to the disqualification of a document.
•I was responsible for file validation and document controlling. Bfore submitting a document, a document or file must first be checked and approved by the superior in charge.
•Ensures that all documents have no errors in filenames, submissions, etc. before submitting it to the nest department to avoid confusion.
•Responsible for look out for new office requirements, infrastructure, furnishing, shifting etc
•Responsible for negotiating and signing of Lease/ Tenancy agreements including renewals
•Responsible for property management including housekeeping activities, facilities management
negotiating the best deals with hotels/ Travel agencies/ other vendors etc.
•Direct and monitor Travel Management (Includes arrangement of Air ticket for employees going on vacation/ leave, transfer etc. Also, Air ticket/ hotel booking/ car booking for visitors, guests)
•Invoices Management - Monitoring and approval of Invoices from Suppliers / Subcontractors, Verification/authentication of all purchase orders/ invoices
•Ensure effective management of day to day admin requirements
•Collect market intelligence & share with Operations Manager or Estimator as & when required
oIdentify New Clients & introduce AMSYCO’s services
oVisit new Companies to introduce our Services.
•Follow up the new projects
oSending Introductory Letters to any possible EPC Contractors who are on the Bid List
oPrepare & submit Quotations
oollow up any quotations submitted
oEnter into negotiations (as & when required)
oCheck the Purchase Orders or Contracts for any discrepancies
oOnce the PO / Contract is received - Assign a JOB Order No. to the project
oIssue Job Orders
•Update work history for NDT & Vendor Inspection
•Update Client Data Base
•Conduct and lead the Marketing Meeting
•Produce any MIS reports as & when required
•Prepare Management Information Reports (which includes - graphical representation, Power point presentations, and Real Time Database Reports)
•Developed own database program for project follow up and client bases.
•Developed company’s website.
•Maintaining and building current customer relationships by making frequent contact •Maintaining a high level of customer service, resolving and investigating customer conflicts.
•Consistently working to generate new leads/business using business directories, trade shows and the marketing department.
•Liaison between Sales Executives and Clients working with the entire existing Client base.
•Coordinated with the Sales Executives and directly with their clients, to assess and research their needs.
•Prepared the corresponding proposal, contract or addendum based on the Client’s requirements.
•Served as liaison between company and peer organizations, communicating various issues and troubleshooting and resolving problems.
•Supported development and implementation of quality improvement functions, ensuring compliance with strict Company regulations
•Liaison with clients and in - house departments for pre-arrangements and mobilization of equipment, materials and manpower to the various job sites.
Perform general but highly confidential secretarial and administrative duties.
•Prepare all sorts of reports, analysis using Microsoft Office (Excel, Word, PowerPoint, Visio, Access, and FrontPage).
•Manage calendars, schedule meetings.
•Process sensitive and confidential information with judgment and tact.
•Present the company professionally.
•Make and coordinate all travel arrangements.
•Remain up to date on organizational changes.
•Handle correspondence on own initiative.
•Maintain a good filing system.
•Performs other duties as assigned.
•Prepare / type / edit reports, forms and documents.
•Interaction with all Departments & external organizations.
•Interaction with International offices & foreign embassies
•Coordinating visa formalities, travel, transportation and Logistics of iternational visitors.
•Interaction with clients, directors, recording minutes and processing and sending all communication.
•Maintain GM’s calendar, coordinate travel and provide general administrative support.
•Monitoring day-to-day appointment, arranging Conference, attending routine correspondence independently, making travel arrangement, screening visitor, preparing presentation on PowerPoint & coordination with other departments.
JOB DEFINITION & PURPOSE: Coordinating, with Travel Agents and Various Airlines
Reports to operations manager & perform the following: -
Process all leave applications as and when it is received from employees
Check their vacation due based on contractual obligation
Check the airport against the contractual obligation
Process the Leave Application with duly supported documents for management approval
In the meantime make booking with travel agent for the route requested for and also if hotel accommodation or similar type is requested.
If the requested route on the requested dates are not available, co-ordinate with the concerned employees and make changes accordingly.
If bookings are on waiting list, follow-up frequently with the travel agent and or the airlines concerned to make it confirmed booking.
Once the leave application is approved, process for the visa requirements, and also inform concerned departments like accounts, administration, operations for their necessary action.
Issue air ticket issuance notice to the travel agent and collect the air-ticket or room booking details from the travel agent.
Overlook each department’s (Accounts / Transportation / Housing) action to be completed before the employee goes for vacation.
Department of Hi-School Education
Government of Nagaland
Kohima, Nagaland Previous Assignment: Since 1989 - 1993
JOB TITLE: High School Teacher
JOB DEFINITION & PURPOSE: Teaching Mathematics and Science in High School