Administrative / Accounting assistant
Jubaili Bros
Total years of experience :10 years, 3 Months
**Administrative Assistant:
*Office Management: Overseeing daily office operations, including managing schedules, coordinating meetings, and maintaining office supplies.
*Communication: Handling emails, phone calls, and correspondence on behalf of senior management, and effectively communicating with internal and external stakeholders.
*Document Management: Organizing and maintaining documents, files, and records, both physical and digital, ensuring easy retrieval and confidentiality.
*Event Coordination: Planning and coordinating events, conferences, workshops, and other organizational gatherings.
*Data Entry and Reporting: Entering data into systems, preparing reports, and assisting with data analysis as needed.
*Travel Arrangements: Making travel arrangements for executives, including booking flights, accommodations, and transportation.
*Supervision: Providing guidance and direction to junior administrative staff, if applicable.
*Problem Solving: Handling various administrative challenges and finding efficient solutions.
**Accounting Assistant:
*Accounts Payable/Receivable: Processing invoices, bills, payments, and receipts, and ensuring accurate tracking of financial transactions.
*Data Entry and Coding: Entering financial data into accounting software, categorizing expenses, and maintaining accurate records.
*Expense Reports: Processing employee expense reports, verifying receipts, and ensuring compliance with company policies.
*Financial Reporting: Assisting in preparing financial reports, summaries, and statements for internal and external use.
*Vendor Management: Communicating with vendors and suppliers regarding payments, inquiries, and account reconciliation.
*Administrative Support: Providing comprehensive administrative support to executives, managers, or
teams within the organization.
*Communication Management: Handling and directing incoming and outgoing communications,
including emails, phone calls, and mail. Screening and prioritizing communications as needed.
*Scheduling and Calendar Management: Managing schedules, appointments, and meetings for
executives. Coordinating and arranging meetings, conferences, and travel.
*Document Management: Creating, formatting, editing, and proofreading documents, reports,
presentations, and correspondence. Ensuring accuracy and consistency in all written materials.
*Filing and Record Keeping: Organizing and maintaining physical and digital files, records, and
documents. Ensuring proper indexing, storage, and easy retrieval.
*Data Entry and Processing: Entering data into databases, spreadsheets, and other software
applications. Processing and updating information as required.
*Visitor and Guest Coordination: Greeting visitors, clients, and guests, and providing a positive and
professional first impression. Assisting with visitor registration and directing them to appropriate
contacts.
*Travel Arrangements: Making travel arrangements for executives or team members, including booking
flights, accommodations, transportation, and travel itineraries.
*Correspondence Handling: Drafting and composing letters, emails, and other forms of communication on behalf of executives or the organization. Ensuring proper tone and accuracy.
*Follow-up and Reminders: Tracking and following up on tasks, deadlines, and action items to ensure
that important matters are addressed in a timely manner.
*Office Organization: Maintaining a clean, organized, and efficient office environment. Ordering and managing office supplies and equipment.
*Confidentiality: Maintaining strict confidentiality of sensitive information and ensuring data security.
**Operations Officer:
*Process Management: Develop, implement, and streamline operational processes to ensure efficient and effective day-to-day operations.
*Resource Allocation: Allocate resources, including personnel, equipment, and materials, to optimize
operational efficiency.
*Team Management: Supervise and support operational teams, providing leadership, training, and guidance to achieve goals.
**Visa Application Officer:
*Application Processing: Receive, review, and process visa applications, ensuring all required
documentation is accurate and complete.
*Documentation Verification: Verify the authenticity of documents submitted with visa applications, conducting background checks if necessary.
*Client Communication: Interact with applicants to provide information, answer inquiries, and guide
them through the application process.
*Regulatory Compliance: Stay updated on relevant immigration laws, policies, and regulations to ensure accurate and lawful visa processing.
*Record Keeping: Maintain accurate and organized records of visa applications, approvals, rejections,
and related documentation.
*Customer Service: Provide excellent customer service to applicants, addressing concerns and
resolving issues in a professional manner.
**Network Monitoring and Troubleshooting:-
*Assist in monitoring network performance, identifying issues, and troubleshooting network problems.
*Collaborate with senior technicians to diagnose and resolve network connectivity and performance issues.
**Installation and Configuration:-
*Assist in setting up and configuring network devices, such as routers, switches, access points, and firewalls.
*Learn how to install and configure network operating systems and software.
**Hardware Maintenance:-
*Assist with the maintenance and repair of network hardware, including replacing faulty components and ensuring equipment is in optimal working condition.
**Software Updates and Patches:-
*Learn how to apply software updates, security patches, and firmware upgrades to network devices to ensure security and functionality.
*Contribute to maintaining an accurate inventory of network equipment and components.
**User Support:-
*Provide basic user support for network-related issues, such as assisting with connectivity problems and guiding users through basic troubleshooting steps.
**Network Performance Analysis:-
*Assist in analyzing network performance data and participating in efforts to optimize network performance and efficiency.
**Collaboration:-
*Work closely with other IT team members to coordinate network-related tasks and projects.
*Learn to effectively communicate with colleagues and end-users to gather information and provide updates on network issues.
**Learning and Development:-
*Take the opportunity to learn from experienced network technicians and expand your knowledge of networking concepts, protocols, and technologies.
*Seek to improve technical skills through on-the-job training and self-study.
**Project Support:-
*Participate in network-related projects, such as network upgrades, expansions, or migrations, and provide assistance as needed.
Management Information Systems