Document Controller
Waseef Asset Management Company (A Subsidiary of Barwa Real Estate Group)
Total years of experience :24 years, 7 Months
Document Controller
“Waseef Asset Management, Doha Jan 2010 till date
• Receiving, sending, classifying, recording, registering, storing, and accessing internal and external correspondence and data and verify incoming documents, for all projects.
• Monitor and track all correspondence.
• Submitting corporate documents punctually.
• In charge of distributing all documents such as Correspondence to give CEO & Department Heads and all concerns.
• Update the Registry from time to time, depending on the status of the entry/document
• Support the Project Management office as required.
• Support the usual reply to all inquiries with respect to all documents.
• Sending all correspondence outgoing and distributing same to the related departments.
• Receive and respond to correspondence and other communications in Arabic and/or English
• Process documentation in electronic format as well as hard copy.
• Follow up pending documents to all concerned persons.
• Provide reference for all official outgoing correspondences and internal memo to all Management office staff & Site office staff (To provide control over outgoing documents and easy tracking/ retrieval of correspondences both in the Head Office and all site offices.)
• Submit Monthly Performance Report for the following transactions (Total incoming correspondence received/Total incoming correspondence to be replied/ Total outgoing correspondence awaiting reply/ Total outgoing correspondence awaiting reply and Total contracts expiring in 3 months.
• Scan and send all documents to all concerns.
• Maintain proper electronic database as well as traditional archive systems for easy storage and access to all internal and external correspondence and data Organize and secure confidential files.
• Filing and archiving of documentation to facilitate easy retrieval at a later date.
• Create all the PRs related to the Admin Department through Infor EAM Application.
• Create the Admin Items through Infor EAM Application.
Receive, register and store documents for all projects and tender processes.
Implement Document Management System in the whole Company.
Monitor and track correspondence.
Arrange Tender Documents from Contractors for completion of Authorizing Officer and for review by Legal & Contracts Team.
Generate System in Numbering, Filing and Achieving
Screen incoming correspondence (i.e., memo, letters, reports, transmittal, drawings, documents, minutes of meeting, specifications, tender docs, etc.).
Enter into logging/automated tracking system, determine what actions to be take, copy correspondence & distribute to appropriate staff
Maintain administrative files (e.g., memo, letters, reports, issues, papers, etc.) in order to ensure materials are available for future reference; retrieve for future assignments / projects / meetings.
Respond to queries regarding revision status of issued drawings/documents from Engineers and drafting personnel.
Prepare transmittal documents for all approved submittals to consultants.
Prepares submittals, transmittals of all approved and not approve documents.
Prepares payments to be forwarded to accounting.
Scan and dispatch all the documents to concerned engineers.
Performance of all procedures related to labor & Immigration
Responsible for all Government Relations Procedures
Process all pertinent documents in reference to the criteria of Immigration office, ministry of labor, government offices, Ministry of foreign affairs in compliance with the laws and Regulations; Process all pending applications for employment Visa, business visa, residence visa, exit visa or driving license, Prepare and process applications in labor office as well as Prepare on-line applications of immigration in compliance with Qatar laws and regulations, Attest pertinent papers prior to Approval, Keep records of personnel for visas, labor cards, And other important documents, Communicate all new laws or Rules issued by Government including review of prices, Maintain absolute confidentiality of records, Updating & Maintaining the Employee information in HRMS System., Process all Required documents,
• Responsible for maintaining petty cash and other cash accounts for the Business unit/s,
• Prepare and submit Daily Cash Report and weekly Cash Report
• Follow-up funds collection from customers, Payables and Receivables.
• Prepare Vouchers and bank cheques, Submission of Invoices/Claims
• Salary Payments, Prepares payroll summary
• Follow-up of cheques and bank statements, Inventory control
• prepare of records of profit & loss accounts and balance sheets
• Interact with internal and external auditors in completing audits
Receive cash and issue cash receipts and prepared daily cash summary/ collection report
Pay approved expenses claims and follow-up collection of funds from customers.
follow-up of cheques and bank statements, deposit cash / cheques in the bank daily and periodically collect bank statement
Prepare payroll details & maintain employee related files
Stock control and preparation of monthly & annual stocktaking status and monthly reports.
preparation of accounts records/ Preparation of the profit & loss accounts and balance sheet
تحصلت علي الدرجة الثالثة في فني المصارف والبنوك بتقدير جيد