Executive, Secretarial, Managerial, or Official Duties Assistant
Indian Institute of Science Education and Research
Total years of experience :9 years, 11 Months
• Working on Purchase Indents and providing end-to-end support till the delivery of shipment
• Raising all types of Purchase Orders (Domestic & Import) and also dealing with the orders under rate contracts (Eg: Open Purchase Order)
• Conducting EoI (Expression of Interest) & Pre-Bid Meetings
• Dealing with all kinds of bidding activities (Single Tender, Limited Tender, Press or Global Tender) and playing a crucial role in selecting the right supplier
• Evaluation of all technical & commercial bids and scheduling of Techno-Commercial discussions between Committee constituted by the competent authority and Suppliers
• Maintaing Fixed Asset registers, Consumable registers and Personal Inventory registers
• Handling all the import & export clearance formalities with respective to air and sea shipments
• Co-ordinating with clearing house agent and ensuring that the clearance of shipment done in a timely manner avoiding penalty/demurrage charges
• Regular follow-up with vendors and freight forwarders to obtain the status of the material that are in transit
• Hands-On experience in clearance of all Import & domestic invoice payments i.e., Letter of Credit, Wire Transfers and Advance Payments
• Effective maintenance of stores by practicing different inventory control techniques like ABC, VED, FSN, JIT etc.
• To execute and monitor all regular purchases, inventory control and co-ordination with all user departments and suppliers in-line with purchase rules & policies as directed by Govt. of India
• Support the material/service needs of the client, find service providers who can supply, negotiate prices and arrange for purchase and delivery of the goods and services
• Prepare Request for quote (RFQ) packages for services and products
• Evaluate the minimum requirement eligibility criteria in received quotation and forwarding to the user department for technical evaluation
• Evaluation of Commercials (Price Bid) and finding of Lowest bidder, Scheduling of Techno Commercial Discussions between Committee constituted by the competent authority and Suppliers.
• Creating, issuance and filing of all purchase orders in a timely fashion
• Generating open order reports and follow up’s on the order status to ensure all the shipment is
• done within the shipping date
• Maintaining records of goods ordered and received
• Price and T & C negotiations, compliance to Legal, Financial and HSSE standards
• Supervising logistic operations viz., Sea freights & inland transportation upto factory warehousing. Coordinating with Custom House Agents, C&F Agents and other external agencies for ensuring timely clearances and cost effective transport solutions. Negotiating with transporters, shippers, etc. to ensure seamless and cost-effective movement of consignment
• Structured the inventory policy and fixed Max / Min., reorder points, EOQ and safety stock level for each item
• Initiated the material forecasting system based on linear model and moving average of monthly consumption method
• Implementing Standard Operating Procedures within the warehouse and training team members in maintaining compliance with these procedures
• Bachelors in Electronics and Communication Engineering with 63.46% • Intermediate Education with Majors in Maths, Physics and Chemistry with 87.30% • High School Education with 87.00%