HR and Admin Officer
Blumont
Total years of experience :9 years, 9 Months
HR Operations - Employee life cycle
- Raises HR-related issues with managers in a proactive and diplomatic fashion, identifying practical solutions and appropriate action plans.
- Reviews, revises, and streamlines general HR procedures and forms to enhance efficiency and effectiveness.
- Handling recruitment, onboarding process, and analyzing and generating offers of employment, with a focus on the applicability of pact and donor policy as related to allowances and other applicable benefits.
- Writing job descriptions, creating workplace policies, and procuring benefits packages.
- Handling the off-boarding process by providing information on benefits and payouts.
- Conducts exit interviews, identifying trends and recommending actions to address concerns.
- Manage payroll process in collaboration with finance department and maintain payroll records, including tracking attendance, leaves, and overtime
- Utilize HRIS and other software tools to manage employee data, generate reports, and streamline HR processes.
- Maintain accurate employee records, including personal information, employment contracts, and benefits documentation.
- Develops, updates, and implements HR policies and procedures in compliance with Jordan labor laws and regulations.
Serve as backup on all functions completed by fellow HR Manager.
- Responsible for the health insurance program.
- Resolving disagreements between employees that cannot be solved privately.
- Planning corporate events and other team-building activities.
International HR
- Engages International Country Offices on a variety of HR issues and initiatives while providing clear guidance and communication related to labor law, comp, benefits, employee relations, etc.
- Manage annual performance review process with country offices.
- Identifies areas for proactive engagement of local country with the goal to provide engaging HR service.
Compliance
- Identifies avenues for communication and knowledge sharing via sharing tools and other innovative methods
- Maintain all HR files (public and private) in easy-to-navigate electronic files, in compliance with document retention policies
- Acted as a team leader in group projects, delegating tasks and providing feedback.
- Regulating compliance and correct benefit usage across the company
• Delivered friendly assistance with new hires throughout interviewing and hiring process.
• Created and completed personnel action forms for hires, terminations, title changes and terminations.
• Process, verify, and maintain documentation relating to personnel activities such as staffing, recruitment, training, grievances, and performance evaluations.
• Assist in printing scanning, and filing all documents related to department responsibilities
• Provide over 200 employees with updated balances of annual and sick leaves
• Follow up on employee's annual and sick leaves, and make sure all supporting documents are submitted
• Posted positions through approved recruitment
channels.
• Schedules Interviews by coordinating appointments for any new-posted vacancy
• Welcomes new employees to the organization by conducting orientation
• Documented human resources records and maintained the confidentiality of sensitive personal information.
• Assist in checking all staff timesheets on monthly bases and in preparing official letters and any other documents requested from the supervisor
• Coordinated and set up meeting materials, presentations, and audiovisual systems and writs minutes of the meeting.
• Preparing an updated list of current employees, service contracts, and interns.
Answer phone calls
• Arrange meetings and appointments for office staff
• File office documents
• Monitor employee sick and annual leave
• Assist staff in photocopying and scanning
• Send and receive faxes
• Maintain stationary inventory and other supplies
• Monitor inventory and equipment assets for all IRD programs
• Typing and translating
• Prepare official letters
• Perform other duties as assigned
Studied English and French languages and its literature at al Zaitounah University in three and half years