Document Controller
Consolidated Contractor Company, Riyadh Metro Projecrt
مجموع سنوات الخبرة :13 years, 5 أشهر
• Manage all document control activities for the projects, ensuring that all documentation is organized and stored in an accurate and timely manner using Aconex and other software tools.
• Maintain a high level of accuracy and attention to detail when creating and updating technical documents, including drawings, specifications, and contracts using Aconex and other software tools.
• Create and manage document control workflows for project teams, ensuring that all team members adhere to established procedures and standards.
• Review and track all documentation received from clients and third-party vendors, ensuring that they follow project requirements and deadlines.
• Maintain a clear and up-to-date document register using Excel, Aconex, and other software tools, and track revisions and updates as necessary.
• Monitor document change requests, ensuring that all requests are appropriately managed, documented, and communicated to relevant stakeholders.
• Work closely with engineering teams to ensure that all technical documentation is accurate, complete, and meets required standards.
• Develop and maintain project-specific document management procedures, including filing systems, naming conventions, and document templates.
• Provide training and support to project teams on document management tools, including Aconex, AutoCAD, and Excel.
• Ensure that all document control activities are performed in compliance with company policies and industry standards and identify opportunities for continuous improvement in document management processes.
• Develop and maintain a system for tracking and maintaining project documentation using CRM, and other software tools, ensuring that all documents are up to date and easily accessible.
• Perform quality control checks on all documentation to ensure accuracy, completeness, and compliance with client requirements, using tools such as Excel and other office tools.
• Manage the distribution of project documentation to internal and external stakeholders, ensuring that all parties receive the correct information in a timely manner.
• Maintain and update a document control log using Excel or other tools, tracking the status of all documentation, and ensuring that any outstanding items are addressed promptly.
• Coordinate with project managers and other team members to identify and resolve any issues related to document control, such as missing or incorrect documentation.
• Support the development and maintenance of project schedules and budgets by providing accurate and timely information related to document control activities.
• Ensure that all project documentation is stored securely and in compliance with relevant data privacy and security regulations.
• Assist with the preparation of project reports and presentations by providing accurate and up-to-date information related to document control activities, using Excel, Power BI and other software tools.
• Serve as a liaison between project teams and external stakeholders such as regulatory agencies, clients, and contractors, ensuring that all documentation is provided in a timely and accurate manner.
• Participate in process improvement initiatives to identify and implement best practices related to document control and contribute to the development of training materials and procedures.
• Collaborate with project teams to ensure that all project deliverables are produced according to project specifications, using Aconex, AutoCAD, and other software tools.
• Act as the primary point of contact for all document-related inquiries and issues, responding to queries in a timely and professional manner.
• Develop and maintain document templates and formats, ensuring that all documentation conforms to project requirements and industry standards.
• Ensure that all document control activities are performed in compliance with relevant quality standards, such as ISO 9001.
• Maintain a thorough understanding of all project requirements, including timelines, budgets, and technical specifications, to ensure that all document control activities are aligned with project goals.
• Conduct regular audits of project documentation to ensure that all documents are accounted for and in compliance with relevant regulations and standards.
• Participate in project meetings and provide updates on document control activities as required.
• Manage the approval and release of controlled documents, ensuring that all stakeholders are notified of any changes.
• Work with project teams to develop and implement change management processes related to project documentation.
• Provide technical support to project teams on issues related to document control, including software troubleshooting, system configuration, user training, Aconex, AutoCAD, and other software tools.
• Supporting the operation manager in the day-to-day management of the companys operations.
• Scheduling and coordinating meetings, appointments, and travel arrangements for the operation manager and other members of the operations team.
• Assisting with the preparation of reports, presentations, and other materials as needed.
• Maintaining and updating records and files, including contracts, invoices, and other relevant documents.
• Communicating with other departments and project partners to ensure that company operations are running smoothly.
• Coordinating and scheduling the schedules of technicians and field staff
• Assisting in the preparation of service and safety reports
• Coordinating with other departments within the company to ensure smooth operations.
• Handling incoming and outgoing mail and other correspondence.
• Maintaining an inventory of office supplies and equipment, and placing orders as needed.
• Assisting with the preparation and maintenance of company records and documents.
• Greeting clients and visitors to the office and ensuring that they are directed to the appropriate person or department.
• Performing other duties as assigned by the operation manager or supervisor.
• Assisting in the coordination of shipment and logistics
• Assisting in the management of customer service and technical support teams.
Completed my bachelor degree in economics