Personal Assistant to Director
The Islamia University of Bahawalpur
Total years of experience :34 years, 7 Months
• Provide administrative and secretarial support to the Director.
• Draft letters reply, taking dictation in Shorthand, prepare informative statements,
o Reports, arrange meetings ( issue notices, agendas and minutes).
• Proper route the daily correspondence (inward/Outward mails)
• Setting up and maintain manual and computerized information filing system.
• Working on Computer in MS Office Suit (MS Word, Excel, PowerPoint etc.) internet & e-mailing, Windows programming & installations, collect, compile and update data statistics & informations.
• Coordinate with concerned departments, offices and personals.
• Perform protocol duties.
• Plan, supervise and coordinate a variety of events, including meetings, conferences, lunches, dinners etc.
• Attend phone calls and delivering /getting requisite informations.
• Greet visitors, deals courteously, facilitate/ redresses the grievances.
• Operate standard office equipment/ machines and arrange for maintenance & repair work.
• Arrange/ Manage tour programs of visiting officials.
• Performing book keeping tasks, such as petty accounts adjustment of vouchers etc.
• Manage all official and personal assignments given by the Executive.
Provide Secretarial, administrative and Clerical support to the Executive Officers of the Organization.
• Provide administrative and secretarial support to the Executive.
• Draft letters reply, taking dictation in Shorthand, prepare informative statements,
o Reports, arrange meetings ( issue notices, agendas and minutes).
• Proper route the daily correspondence (inward/Outward mails)
• Setting up and maintain manual and computerized information filing system.
• Working on Computer in MS Office Suit (MS Word, Excel, PowerPoint etc.) internet & e-mailing, Windows programming & installations, collect, compile and update data statistics & informations.
• Coordinate with concerned departments, offices and personals.
• Perform protocol duties.
• Plan, supervise and coordinate a variety of events, including meetings, conferences, lunches, dinners etc.
• Attend phone calls and delivering /getting requisite informations.
• Greet visitors, deals courteously, facilitate/ redresses the grievances.
• Operate standard office equipment/ machines and arrange for maintenance & repair work.
• Arrange/ Manage tour programs of visiting officials.
• Performing book keeping tasks, such as petty accounts adjustment of vouchers etc.
• Manage all official and personal assignments given by the Executive.
Secretarial, Clerical & administrative support to the Executives in the organization.
• Handle day to day general administration, facility management, housekeeping, security, maintenance issues for smooth operation of the department
• Supervise/manage security arrangements of office premises and ensures safety of office and staff.
• Ensure smooth provision of utility services in the office like electricity, gas, water, telephone, fax, external telephone and internal telephone exchange etc. and ensures continued supply without interruption
• Maintain the high standard of janitorial services in office.
• Ensure maintenance of office building, furniture, water and power supply etc.
• Scrutinize monthly utility bills and arranges timely payments.
• Maintain stock register for receiving and issuing of stationery stock, janitorial items, PHC printed material.
• Prepare and maintain effective and summarized administrative reports, for record keeping & provision of information to senior for effective planning
• Ensure timely recording, dispatching and distribution of incoming and outgoing mails.
• Supervise working of Office Boys, Security Guards and Cleaners ensuring efficient use of human resource.
• Any other task assigned by Management
• (06-07-1989 to 03-10-1993) Stenographer cum PA
Punjab Highway Department, Bahawalnagar.
Job Description/ Responsibilities:
a) Provide administrative and secretarial support to the Executive.
b) Draft letters reply, taking dictation in Shorthand, prepare informative statements,
Reports, arrange meetings ( issue notices, agendas and minutes)
c) Proper route the daily correspondence (inward/Outward mails)
d) Setting up and maintain manual and computerized information filing system.
e) Working on Computer in MS Office Suit (MS Word, Excel, PowerPoint etc.) internet & e-mailing, Windows programming & installations, collect, compile and update data statistics & informations.
f) Coordinate with concerned departments, offices and personals.
g) Perform protocol duties.
h) Plan, supervise and coordinate a variety of events, including meetings, conferences, lunches, dinners etc.
i) Attend phone calls and delivering /getting requisite informations.
j) Greet visitors, deals courteously, facilitate/ redresses the grievances.
k) Operate standard office equipments/ machines and arrange for maintenance & repair work.
l) Arrange/ Manage tour programs of visiting officials.
m) Performing book keeping tasks, such as petty accounts adjustment of vouchers etc.
n) Manage all official and personal assignments given by the Executive.
Company National Testing Services
Masters in Public Administration in session 2013-15 from the Islamia University of Bahawalpur, BWN Campus with Grade B securing GPA 3.11 out of 4.0 (marks 73.54%) regular evening classes studying different subjects i.e. Public Administration, Public Policy, Human Resource Management, Comparative Public Policy, Marketing Management, Financial Management, Project Management, Financial Accounting, Business Mathematics, Corporate & Labour Law etc.
Bachelor of Education (B.Ed) Degree from Allama Iqbal Open University, Islamabad during 2014 in Grade B securing 69% marks (618/900) with different subjects of Educational Training i.e. Teaching Methods, Teaching techniques, Educational Psychology, Lesson Plan (Practical) Teaching Practice (Practical) English, Urdu, Islamic Studies etc.
Masters of Arts in Economics from Shah Abdul Latif Universiy, Khairpur Pakistan in 2007 securing 465 marks out of 1000 (Grade C) with different subjects of Economics i.e. Agriculture, Macro, Micro, Mathematics, Monetary, Statistics, Labour etc.
Bachelor of Arts degree from Islamia University of Bahawalpur in 1992 securing 390 marks out of 800 with subjects of Economics and Islamic Studies during job as private candidate
Diploma of Commerce (D.Com) equal to Higher Secondary School Certificate in 1988 from Government Commercial Training Institute, Bahawalnagar as a regular student diploma awarded by Punjab Board of Technical Education, Lahore securing 796 marks out of 1400 with subjects of English Shorthand, Typewriting,Accounting, Economics, Secretarial Practice, Commerce etc.