Muhammad Attaullah

• Managed and maintained accurate and up-to-date project documents, including contracts,
proposals, reports, and meeting minutes.
• Coordinated with project teams, stakeholders, and clients to ensure seamless communication,
including scheduling meetings, sending reminders, and distributing project updates.
• Provided administrative support to project managers and teams, including preparing documents,
making travel arrangements, and managing project files.
• Ensured compliance with company policies and procedures, including data management and
confidentiality.
• Preparing gate pass for all projects.
• Responsible for Incoming & Outgoing Documents / Fax / E-mails / Invoices concerned with
projects.
• Preparing time sheets, OT, expense sheets etc.
• Support process for new employees, including setting up workstations and providing necessary
equipment and resources.
• Ensuring all documentation meets format requirements and client/company standards.
• Updating Commissioning Tracker, O&M, Fat Test, Procedure & Manual Training from Aconex.
• Follow-up with suppliers for Warranty drafts.
• Prepare and edit correspondence, reports, and presentations for executive review.
• Order and maintain office supplies, ensuring a well-stocked and organized workspace.
• Systematically filing important company documents.
• Managing office supplies and ordering new supplies as needed.

• Hiring new employees and supervising existing employees.
• Manage employees contracts and personnel files.
• The arrangement of interviews and sending of job offers.
• Develop and maintain work schedules, interview and hire personnel, and monitor payroll expenses.
• Supervise the work of janitorial staff.
• Develop, implement, and review operational policies and procedures.
• Preparing periodic reports on Admin department activities and achievements to be submitted to the
General Manager.
• Preparing time sheets, OT, expense sheets etc.
• Managing office supplies and ordering new supplies as needed.
• Respond to employee inquiries and provide assistance as needed.
• Maintain all the company vehicles & Provide monthly Vehicle Maintenance cost report to the GM.
• Travel arrangements for GM and all the senior staff.
• Generating POs through ERP software.
• Supervise the work of janitorial staff.
• Assets Management & Tagging.
• Attend meetings and take notes of discussion; prepare the initial draft of minutes and summaries.
• Prepare and issue Employment Certificates.

 Manage and organize administrative tasks, including scheduling meetings and maintaining calendars.
 Prepare and edit correspondence, reports, and presentations for executive review.
 Screen and direct phone calls, emails, and other communications to appropriate personnel.
 Arrange complex travel itineraries and accommodations for executives.
 Conduct research and compile data to support executive decision-making.
 Order and maintain office supplies, ensuring a well-stocked and organized workspace.
 Handle basic accounting tasks, such as processing expense reports and managing invoices.
 Support HR functions, including organizing employee records and coordinating onboarding processes.
 Handle confidential information with discretion and professionalism.
 Collaborate with various departments to ensure smooth communication and workflow.
 Contribute to the overall efficiency and productivity of the office through proactive problem-solving and support.
 Preparing Invoices with the Coordination of Finance team.
 Systematically filing important company documents.
 Managing office supplies and ordering new supplies as needed.
 The arrangement of interviews and sending of job offers.
 Preparing expense reports and office budgets

• Provide general administrative support to ensure the smooth operation of the office.
• Manage and distribute incoming and outgoing correspondence, including emails, letters, and packages.
• Schedule and coordinate meetings, appointments, and travel arrangements for staff members.
• Maintain office supplies inventory and place orders when necessary.
• Handle and prioritize incoming requests and inquiries from internal and external stakeholders.
• Assist in the preparation of reports, presentations, and other documents as required.
• Manage office facilities, including maintenance, repairs, and security.
• Acting as the point of contact between the executives and internal or external colleagues.
• Coordinate with vendors and service providers for office-related services.
• Implement and maintain office policies and procedures to ensure efficiency and adherence to
company standards.
• Support process for new employees, including setting up workstations and providing necessary equipment
and resources.
• Purchasing office supplier. GPS and Laptops for Engineers
• Coordination with Engineers to collect the Passport for visa renewals.
• Coordination with Engineers for their monthly timesheets, and approval from their managers.