PROGRAM REPORTING SPECIALIST / INVOICING AND BILLING
Parsons - Saudi Arabia
Total years of experience :12 years, 3 Months
Reports, visualization, and Dashboard to show overall activity, progress and areas requiring improvement using Power BI, Excel, Power Query, Power Point.
Recording and manage data from HR and recruitment activities, data.
Identifying, reporting, and finding anomalies in data.
Obtaining and recording interview feedback and documentation.
Preparation of JDs, Positions and Requisition for hiring candidates.
Overall management of the HR and Recruitment document library.
Creating and maintaining job descriptions using information from job analysis and hiring manager interviews.
Ensuring all parties involved in recruitment activities have up-to-date recruitment documentation.
Create and coordinate Personnel Action Forms with guidance from the Program Services Manager.
Client approval Documentation and maintaining recruitment related correspondence and approvals ensuring any approved changes are updated in the database and any related files.
Managing and tracking Team activities using MS Teams, MS planner and Shifts.
Collaborate with HR Department and operations teams for Leaves and Business trips, update of data and providing reports when needed.
Coordinating with Staffing team for Client approvals and hiring approvals, Onboarding and Mobilization.
Overseeing the billing process and ensure accurate and timely invoicing of clients.
Coordination with internal departments to gather necessary documentation, such as engagement letters, time entries, and expense reports, for billing purposes.
Collaboration with the finance team to identify and resolve any discrepancies or issues related to client accounts and billing records.
Providing support during audits and assist in preparing billing-related reports as needed.
Assisting in implementing process improvements and optimizing billing procedures to enhance efficiency and effectiveness.
Conducting regular follow-ups with clients regarding outstanding payments, answer billing inquiries, and resolve any billing-related issues promptly and professionally.
Focusing on updated on client billing guidelines and ensure compliance with billing protocols and legal requirements.
Projects managers, Zone Managers and reporting team for Projects reporting.
•Interactive Dashboard in excel using macros and advance excel features Power Query and Power BI.
•Update of customer NPTS, ECTC for milestones status, plan, forecast and GAPs for power BI reports.
•Preparing projects presentation using Power Point and MS Visio.
•Keeping and maintaining KPIs for project teams and analysis of individual zone progress.
•Project scope, timelines, deadlines, and priorities change; track and communication to stakeholders.
•Preparation of daily, weekly, monthly, and quarterly reports for Customer STC and internal management for Aspiration and 5G (Phase 1, 2, 3, 4) projects.
•Reconciliation of Projects reports with centralized reporting tracker to minimize data sheets to provide effective information and progress for decision makers.
•Working with
competitive analysis for Suppliers, subcontractors CTC, historical cost analysis, benchmarks, negotiations with subcontractors for BOQ and contracts terms and conditions.
•Reports to higher management about the profit and cost analysis to take decisions about coming projects.
•Coordination with Business Development Manager for Pre and post profitability analysis for projects and business to set the pricing for subcontractors and supporting to Bidding team.
•Active role in Strategy planning, Annual Budget Plan, General Administration & Standard Operating process, Cost Cutting & Control on overheads.
•Supports the subcontract management process for FTTH (ITC), Telecom, and Civil through awarding of work or supply materials, processes invoices and progress claims and assists with the review of documents and inquiries.
•Controlling documentation flow in FCA ERP and generating reports for Analysis from ERP.
•Head of procurement department, established new control procedure, flow of information and process management in warehouse and purchase department
•Organize and maintain the best integration between scheduling and cost control ensuring that any activity is carefully planned and controlled in terms of time, budget, and scope of work
•Saved 25% cost from Projects of TI installation and 6% in Civil by Cost analysis and Set project targets and identifying key factors for profit or loss.
•Reconciliation of Revenue and cost with Finance manager for monthly closing of books of accounts and found a major drawback in reporting system which led towards duplication of revenue.
•Establish a reporting structure which increase and efficiency of reporting and reduced duplicate cost and revenue up to 80%.
•Controlling and negotiating prices of material with suppliers
•Examine and re-evaluate existing contracts
•Payments plan for subcontractors and suppliers.
•Analysis of reports and site Costs and suggestions for Planning.
•Assist the Projects Managers to complete Projects on time and within the approved budget coordinating with the Engineering department
•Managing and maintaining current and accurate records on internal and client database and document control systems
•Service and Purchase orders analysis, which results in finding excess payments to subcontractors.
•Establishing the resources and organization (skills, manpower, list of tools and procedures applicable, communications) needed to achieve the control strategy
•Making the project Central Tracking in Excel sheet with linked files and macros
•Report to GM and corporate Management on weekly and monthly basis of All Projects.
•Involved in meetings with finance and operational leadership teams to understand issues affecting departments and creating a road map to tackle the hurdles.
HR Executive
•Maintains human resource staff by recruiting, selecting, orienting, and training employees.
•Hired more than 150 employees, labours, engineers, admin and Managers for IBS, Telecom and Civil projects from KSA as well as from Abroad.
•Preparation of recruitment requirements by analysing and studying organization plans, objectives and future business, meeting with higher management and projects manager for their needs.
•Arranging resources by using research and contacting social networks, colleagues, employment agencies and internet
•Job qualifications and job description of new applicants writing with the coordination of Managers.
•Attracts applicants by placing job advertisements and job sites.
•Interviewing applicants; analysing responses; verifying references; comparing qualifications to job requirements.
•Preparing and sending offer packages, administrative duties, and record keeping.
•Maintains management guidelines by preparing, updating, and recommending human resource policies and procedures
•Maintains historical human resource records by designing a filing and retrieval system, keeping past and current records
•Completes human resource operational requirements by scheduling and assigning employees, following up on work results.
•Responsible for Strategy planning, Annual Budget Plan, General Administration & Standard Operating process.
•Updating the HR Administration database information by entering all national and expat data submitted using the approved HR forms.
•Payroll process on, Repatriation Ticket Arrangement and EOS calculation
•Renewing of Iqamas using Muqeen, Labour Office system.
•Adding new employee in GOSI and following work injuries and death cases with GRO.
•Medical & Hospitalization Assistance, Reimbursement of Medical Bills, Contract preparation and Renewal Signing
•Serves as internal consultants by analysing a company's current HR programs & recommending solutions
Design Engineer/
, 2010 and VDSL 2010, 2011 Projects
•Preparing the METHOD OF PROCEDURE and AS BUILT using STC NE Tool.
•Controlling the documentation regarding the Engineering Design.
•Tracking the progress of the Design team and sending the reports to the managers.
•Drafting the VDSL Site Surveys using different software, word, excel, power point.
• AEC IPMPLS 2008
•Preparing and Finalizing the As Built of AEC 2008 IPMPLS MoPs of Cisco Routers using STC NE Tool.
•HUAWEI Transmission Project 2010
•Preparing Huawei Transmission (OSN 9500, 3500, 2500, 1500) MoPs on NE Tool and Auto Cad.
•Tracking the progress of the Design team and periodic reports
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