Projects Director
Kinan
Total years of experience :17 years, 1 Months
• Assists in establishing prequalification and Project tendering policy & procedures and ensure they are being followed in the tendering process.
• Assists in developing all tender-related scope templates (suppliers, consultants and contractors) and associated documentation to comply with latest Laws, regulations, Policy & procedures, prevailing market requirements and lesson learnt, and liaise with Legal and Finance Departments if required.
• Functionally reviews project scope received from PMC or other Users (e.g., Development Management Design and Project Operation teams) and liaises with the Users to develop and maintain consistent scopes of work samples for issue in RFPs.
• Supports Development and Project Operation teams (Users) in preparation of Project Procurement Strategies (and packages) and develop and oversee the implementation of Procurement Plans and tendering strategies in line with these Strategies.
• Supports and manage the tendering process from planning & prequalification until award, ensure it is implemented as per the procurement policy and procedure.
• Conducts end-to-end- tendering process for consultancy services tenders, frame supply agreements and contracting agreements and maintain data base of potentials.
• Reviews and approve prequalification and technical evaluation criteria and ensure that these are in line with Company standards.
• Liaise with the Users to arrange for site visits and pre-bid meetings and prepare and issue minutes of Meetings to all bidders.
• Liaise with Project Operation teams (and PMC) and other Users for bid technical clarification requests/evaluation and Perform clarification requests/commercial evaluation for bids of technically acceptable bidders.
• Seeks assistance from Cost Estimation and project teams PMC (if required) to evaluate bidders’ or sub-contractors’ priced proposals (quotations) for tenders.
• Supports Users on technical negotiations and lead commercial negotiations with bidders to secure the most competitive offers that provide the Company with the best value for money without any risk exposure.
• Develops and use innovative, new acquisition practices to suit the market, advise on improvements in the process.
• Documents all major procurement activities to reflect an auditable history of the development of all Contracts/Agreements/Work Orders and subsequent amendments.
• Periodically conduct vendors/contractors/consultants meetings for any grievances and future plans and manage the relationships. Conduct periodic evaluations of vendors/contractors/consultants and measure their performance based on pre-set KPIs
• Manage and follow up payments with finance to ensure timely payments in accordance with Contract terms and conditions.
• Manage project budgets and reporting periodically to project managers about actuals vs budget and highlight potential cost overruns.
Key Responsibilities:
• Spearheading overall activities of the purchase department encompassing planning, volume allocation among suppliers.
• Sourcing, developing and negotiating contracts with vendors for best deals. Carrying out Vendor / Supplier evaluation.
• Utilizing SAP (MM) Materials Management Module for IT procurement nationwide for optimized procurement solutions.
• Ensuring compliance with corporate requirements and leading on commercial or contractual negotiations with vendors, which deliver both short and long term business benefits.
• Instrumental in launching RFQ for new project. Spearheading the negotiations for key agreements pertaining to procurement and contracts management.
• Estimating costs, evaluating quotation of work orders/contracts to formulate proposals and negotiating to strike best price/cost effective deal in favor of the organization.
• Developing and managing timely delivery of products and schedules to support management goals for inventory and customer service levels.
• Directing, overseeing, monitoring and evaluating activities of all purchase personnel and ensuring optimum levels of motivation to the team members.
Key Responsibilities
• Devised plans for meeting organizational procurement goals, ensured an optimized supply chain and logistics process. Cultivated cordial relations with key suppliers, established credibility through fair dealings.
• Analyzed the technical qualities of IT and engineering products including NPS, MW, test equipment and power equipments etc.
• Worked in coordination with O&M team in finalizing Maintenance Contracts, SLAs, Managed Services Contracts, Rollout Projects etc.
• Evaluated quotations provided by suppliers, expeditiously obtained information relative to market conditions that may affect the purchase program thus avoiding redundancies and identifying possible gaps.
• Generated regular reports on procurement and related business development activities and submitted the same to upper management for further analysis.
• Reviewed the order status of the products and reported the same in Sunsystems Vision XL 6. Supervised and generated POS in SunSystems facilitated financial modules.
• Ensured compliance with organizational requirements and lead contractual negotiations with vendors aiming at short and long term business prespective.
Key Responsibilities
• Worked on SAP (SD) Sales and Distribution module.
• End user consulting and Floating RFQ for the final requirement.
• Creating Sales orders -- Configuration orders.
• Contracts Management.
• Tracking Shipments -- Order status / Tracking (GR/IR).
• Creating Backorder Reports.
•INCOTERMS (Basics Only).
CGPA : 3.56/4.00
Trainings & Certifications ▪ SQA Training, NETSOL Technologies, Lahore, July-Sep '05. ▪ Meet the Engineers, Zong, Jun '09. ▪ Negotiation Skills, PIM Karachi, Aug '09. ▪ Effective Purchase Management, PIM Karachi, Mar '10.