Accountant, Admin
Sayed Mohsin General Trading Co.L.L.C
Total years of experience :8 years, 0 Months
As Accounts Executive:
Preparing sales invoices & upkeep of an accurate accounts filing system.
Preparation and input of month end journal vouchers.
Inputting, matching, batching and coding of invoices.
Maintain Bank Reconciliation statement and Reconciliation of Debtors & Creditors.
Preparations of various reports for senior managers.
Responsible for financial accounts including budgets & cash-flow.
Conducting regular business reviews of financial performance.
Fixed Asset accounting, reconciliations and depreciation journals.
Ensuring that information is accurately collated & entered into system.
Preparation of bi-weekly invoice and expense claim payment runs.
Assist in the preparation of monthly balance sheet account reconciliations.
Perform Cashier Duties as well.
Inputting Supplier invoices and employee expense claims to the ledger.
Preparing Payroll payment invoices for the staff.
As Admin Assistant & Warehouse Incharge:
Receiving, circulating and recording all incoming and outgoing faxes, emails, material, managing inventory and coordination of orders and deliveries, with ability to priorities conflicting demands.
Ensuring quality formats being used adequately for correspondences.
Scan all incoming and outgoing correspondences and forwarding via-mail within the division.
Prepare letters & memos independently and payment certificates, within the division.
Prepare H.R. / Admin related works i.e. staff transfer, arrange staff interviews, prepare daily reports, PRO works etc.
Coordinate with H.O. and provide required assistance as and when required.
Updating & maintain the holiday, absence and training records of staff.
Involvement in social media implementation.
Ensures proper document classification, sorting, filing and proper archiving. Reviews completeness of documentation and prepares document transmittals.
Responsible for maintaining and updating Stock on Daily, Weekly & Monthly basis.
Record keeping of in and Out Passes, Moving inventory by scheduling materials to be moved to and from warehouse; coordinating inventory transfers with related departments.
Delivers supplies and equipment to departments by receiving and transferring items.
Assists to Maintains storage area by organizing floor space; adhering to storage design principles; recommending improvements.
Maintains inventory by conducting monthly physical counts; reconciling variances; inputting data. Secures warehouse by turning alarms on; testing systems. Keeps equipment operating by enforcing operating instructions; troubleshooting breakdowns; requiring preventive maintenance; calling for repairs.
Updates job knowledge by participating in educational opportunities; reading technical publications. Accomplishes warehouse and organization mission by completing related results as needed.
Handling Operation Department (Soft-Line Division).
Preparation of Client Reference Reports.
Coordination with Programme Manager regarding planning of present and upcoming targets.
Work closely with Sales, Marketing, Accounts and Technical departments on development and client related issues.
Responsible to maintain Effective Trouble shooting plans with Merchandisers, Vendors to check and verify all technical errors and deliver complete error free reports to Clients.
Document Retention & filling, Documents circulation, to receive and log correspondence, reports and forward to appropriate person.
Setting up, coordinate and attend office meetings and conferences.
Any other responsibility that may be assigned as per work requirements & Load.
Ability to produce consistently accurate work even whilst under pressure.
Ability to multi task and manage conflicting demands.
Preparing daily, weekly & monthly accounts transection/journal entries in MS Excel and MS access base accounting software.
Preparation and input of month end journal vouchers.
Maintain Bank Reconciliation statements.
Recording of Bills of purchase and sales invoices in MS Excel and accounting software.
Assist in preparation of Profit &Loss A/c, Trial & Balance Sheet with Senior Accountant.
E-filling of sales Tax Returns.
Assist in Preparation of Payroll invoices of more than 400 employees of the company.
Record and maintaining of attendance, Time sheet, Overtime hours of employees of operation and technical and production departments.
Assist with store keeper for maintaining and updating stock on daily, weekly and monthly basis.
Preparations of various reports for senior managers.
Coordinate with H.O. and provide required assistance as and when required.
Updating & maintain the holiday, absence and training records of staff.
Inputting Supplier invoices and employee expense claims.