Program Officer Training
Tertiary Education Support Project (World Bank Funded) Higher Education Commission Islamabad
Total years of experience :11 years, 7 Months
• Responsible for assessing the training needs of HEC and HEIs employees and developing & implementing Annual Training Program for employees after close coordination with all stakeholders including World Bank.
• Acting as a focal person to interact with procurement, services, IT and human resources to provide the HR and logistic support for smooth execution of project.
• Developing and implementing pre and post training formalities and maintaining the record accordingly.
• Acting as the focal person for all Training activities to be undertaken under TESP Program and working in close liaison with respective HEC Divisions and World Bank.
• Writing up project reports and minutes of meeting and also preparing project presentations for management meeting.
• Arranging and coordinating for logistic and IT support for management meeting and also delivering presentation and feedback during discussions.
1. Initiating the Recruitment process by preparing job description and specification of vacant posts, Advertising the Vacancies through own website, newspapers and online recruitment websites. Short listing the eligible candidates after consulting with concern Head of Department. Issuance of call letters and e-mails to short listed candidates and Conducting Test and Interviews. Issuance of Appointment Letters and finally Orientation of new Employees.
2. Completion and verification of documentation pertaining to new entrants and issuing direction letter to concern department for joining of employee. Maintaining and up-dating personal files of all employees. Complete Knowledge of latest SAP, HCM (Human Capital Management) Software.
3. Responsible for health insurance claims and its follow up. Renewal of Staff Medical insurances and disbursement of medical claim. Responsible for Health Insurance claims and its follow up. Timely information to Insurance Company regarding any additions and deletions relating to staff. Acting as coordinator between employee and insurance company in case of emergency situations.
4. Responding to inquiries relating to applicable H.R package and policies.
5. Planning, Administering and ensuring compliance to Probation and annual performance review.
6. Writing up H.R Manual and updating it accordingly.
7. Maintaining Training Calendar and arranging different internal and external training courses.
8. Processing resignation of employees and arranging exit interviews with Executive Director. Issuance of settlement and experience letters.
My Main Achievements
1. Establish the separate H.R department of Foundation by completing the files and Job Description of each employee.
2. Introduce the Performance management guide for annual review of appraisals
3. Design and finalize the H.R policies and complete the H.R manual of Foundation.
1. Over all in-charge of H.R department and supervision of almost thirty five employees in the department.
2. Handling the Recruitment process like Advertisement of Vacancies, Conducting Test and Interviews, Issuance of Appointment Letters and finally Orientation of new Employees.
3. Handling the documentation of all employees of factory regarding their personal records, official correspondence, Kindred record and Medical Books by maintaining ‘HRIS’ software of all employees.
4. Pay and allowances of civil employees, entries in service books regarding training, pay fixation, promotion, discipline, change in kindred roll and qualification etc.
5. Maintaining and up-dating the manpower data of factory, Nominal roll of each employee, Interposting and analyzing Manpower data analysis.
6. Nominating and informing the employees about different internal and external training courses.
7. Managing and conducting inquires against all discipline cases under Civil services Act 1973, E & D rules and special Power Ordinance 2000.
8. Preparing Job evaluation reports of each employee and maintaining their dossiers.
9. Liaison with Line Managers for preparing Manpower budget trade wise and rank wise.
10. Handling administration activities on acting charge like transportation, procurement, repair and maintenance, Arrangement of farewell parties and function.
11. Disposal of timely discipline cases and awarding punishments, Maintenance of leave record, Processing and approval of leaves of each employees of factory from competent authority.
12. Handling litigation cases and attending FST, Processing of pension cases of retiring employees.
My Main Achievements
1. Successfully implement the ‘HRIS’ software in H.R department and convert the manual record into computerized network.
2. Establish the system of Training programmes and evaluate its effectiveness in different stages of production units.
1. Handling the Recruitment process from advertisement to Orientation of new employees.
2. Pay fixation, annual increments and bonuses of employees.
3. Performance appraisals, on job training, Arranging third party training courses and workshops.
4. Maintaining the SOP (Standard Operating procedures) for the rule of business.
5. Maintaining the documentation of all employees.
6. Preparing the manpower budget and strategic human capital planning with consultation of top management.
7. Arranging meetings and delivering presentations on office furniture and fixtures, equipments, vehicles and machinery.
8. Acting role of Marketing Manager and devising strategies for increasing customer portfolio through advertisement and visiting the customer premises.
My Main Achievements
1. Establishing the new business and successfully running it as profitable organization by hiring the right man at right job at right time.
2. Expansion of business towards remote areas by providing transportation services.
3. Introduction of ‘internal training club’ where high skilled employees share their experiences and knowledge with juniors and new inductees
Diploma in Human Resource Management which covers topics like Employee Resourcing, Performance Management,Training and Development, Compensation and benefits program and disciplinary procedures.
3.50 GPA, Summitomo Scholarship holder, chairman sports committee