Document Control Coordinator
VAMED Engineering GmbH
مجموع سنوات الخبرة :21 years, 1 أشهر
Managing a document control system to ensure all company documents are stored and tracked appropriately.
Review and update existing documents to ensure accuracy and compliance with company policies and procedures.
Ensuring that all documents are properly labeled, versioned, and stored according to company standards.
Work closely with various teams to ensure that all documents are complete, accurate, and up-to-date.
Provide training and support to other team members on the document control system and best practices for document management.
Implement and maintain a system for archiving old documents.
Monitor and ensure adherence to document control procedures and policies.
Position : Document Control Manager Project : Metro - Qatar Rail Project - QRDB & QRSY, Doha (Qatar)
• Leading the overall Document Control Team & directly reporting to PD & PCM.
• Implemented the Document Control and Database Management system according to the project requirements.
• Supporting and coordinating with the Engineering, BIM, Planning and Site Construction Team.
• Maintaining control and management of all engineering documents. Review incoming document packages to ensure they are compliant and complete. Perform standard document control functions for documentation in a timely and eficient manner.
• Overall document management of the assigned project including mobilization and demobilization of project document control staf.
• Ensuring single point interface for all document control activities on a project for client, vendors and subcontractors.
• Maintaining Project Master Distribution Matrix and define various media of distributions.
• Providing necessary reports to the Project Management Team.
• Familiarize with the project/client requirement on project close out, data retention and archival and also on As-built, Vendor Manufacturing Record Book and develop necessary work process.
• Established platform for exchanging of data between client, vendors and sub contractors.
• Establish project and capture mandatory document properties to support site, Pre Commissioning, Commissioning, handing over and etc.
Position : Document Control Supervisor Project : Sidra Medical and Research Center, Doha (Qatar) 7000 bed hospital (World 2nd largest research center)
• Software Administrator for Attainia online Database.
• Attainia is dedicated to improving the management of the healthcare capital equipment lifecycle and Supplies the industry's broadest array of capital equipment management system, including budget, plan, predict, and watch.
• Updating Medical Equipment (ME) and FF&E each item in Attainia online system. Generating reports for project management and end user.
• Analysis & query based retrieval of project engineers request for project related documents especially Medical Equipment and FF&E.
• Finalizations of document metadata and tag relationship with each medical equipment item code for VBC-EDMS upload.
• Detailed knowledge of Corporate Document Numbering procedure and application of same during assignment new documents.
• Number assignment to project engineering documents. To provide document search, view and print guidance to ASTAD Support users.
• Keeping control of revision, control of documents as well as final documentation.
• Updating check out status of documents in implemented system VBC-EDMS in time.
• Internal reporting to senior authority in department, preparing weekly report.
• Provide hard copies and soft copies to project engineers and support users in documentation needs.
• Original drawings are filed, maintained and controlled according to QP procedures.
• Status of Books, Files, Specification, manuals, materials and Calculation are maintained as per QP standard.
• Search; retrieve, view and copy documents using VBC.
• Analyze the project technical documentation; validate the data to upload into VBC-DMS in accordance with the company procedure.
Project : Ras Lafan Port Expansion Project - EPIC, Berths and Port Infrastructure (Qatar) 1.8 Billion USD
• Software Administrator for ASSAI for the RLPEP project only.
• Working for the Business Engineering Group and reporting to the Lead Engineer Project Services.
• Custody / update and retrieval of Master filing of technical documents.
• Verification / receipt of drawings / documents status for the incoming subcontractor transmittals.
• Updating of the incoming document Master log.
• Assisting engineering team during bidding & evaluation stages for the award of new subcontracts pertaining to RLPEP.
• Document / Drawing control and update using ASSAI electronic database management system (EDMS) for the project.
• Issuance / distribution of outgoing transmittals as well as distribution of incoming technical submittals from Contractor & subcontractors.
• Check & review the redline markup & As Built documents, drawings according to the
document control procedure and maintain the register.
• Preparing outstanding reports on weekly basis for Project Engineer's, providing weekly & monthly reports to Manager according to the project requirement.
• Check & verify the Commissioning, Pre-Commissioning & Milestone Dossier's according to document control Procedure & QP Standard.
• Worked as an Assistant Planning Engineer for 3 months in QP with EBM group (RLPEP).
• Preparing training materials & provide training to new recruited employee, document clerks and data entry operators.
• Supervising, Maintaining & Updating the procedure of Document & Data Control
• Building a Solid Communication, Coordination and Corresponding with Client's counterpart.
• Reviewing the Contract / Tender documents for the technical documents & standards requirements, As Built Certification and Handing over.
• Customizing relevant reports (Daily, Weekly & Monthly).
• Supervision and Job Training/Orientation for New Employees.
Verify documents/drawing/material submissions from sub-contractors for correct coding system, attachments, revision, etc.
Issue ‘submittal interchek’ for internal Engineer review.
Prepare submittal for submission to consultant.
Update document/drawing/material register.
Maintain ‘Site Master’.
Ensure approved copy distribution to sub-contractors.
Update Technical Office & Project Engineers.
Receipt / issue & registration of Incoming / Outgoing correspondences.
Ensure proper distribution & supervise filing.
Enter issues required ‘follow up’ in to the ‘Action Tracking’ system.
Generate & follow up to & from pending issues.
Daily update the Action Tracking system.
Verify RFI (Request for Inspection) & MRI (Material for Inspection) submissions from sub-contractors for correct coding system, attachments, revision, etc.
Prepare MEP (mechanical electrical pluming) Clearance to start the construction on site from MEP subcontractor & Consultant.
Prepare NCR’s (Non-Conformance Report) to subcontractors and maintain the register.
Maintain the registers for Site Instruction, Engineer Instruction & Contract Drawings.
Verify ITP’s (Inspection & Test plan) submission from the sub-contractors for correct coding system & attachments for submission to consultants.
Prepare Monthly QA/QC Report for submission to consultant.
Assist the Quality Manager in Official dealings.
Receipt / issue & registration of Incoming / Outgoing correspondences.
Verify documents/drawing/material submissions.
Update document/drawing/material register.
Prepare Excel graphs by depicting field results.
Daily update the Action Tracking system.
Assist in the preparation and dispatch of documents.
Maintain MS Excel based Documentation register, monitor status and initiate response in accordance to the assigned target dates.
Maintain MS Access based Personnel Information System.
Collect monthly timesheets, submission and follow-up to ensure payments.
All other Administrative as well as general Office works.