Executive Secretary
King Fahd University of Petroleum & Minerals
Total years of experience :26 years, 9 Months
1. Receiving, handling and appropriately screening incoming local/international calls;
2. Maintaining the office files and record both in soft copies and hard copies;
3. Handling correspondence and composing reports and proposals and desktop publishing with a high degree of accuracy;
4. Preparation of weekly reports and annual reports;
5. Recording minutes of high level and normal meetings;
6. Follow up on the decisions of the meetings;
7. Independently drafting e-mails and official replies;
8. Writing memos and letters independently;
9. Arranging and Scheduling meetings with the University community and foreign delegates;
10. Arrangements for the workshops and training courses;
11. Highly trustworthy in departmental secrete assignments;
12. Scheduling travel arrangements for the visiting delegates;
13. Coordinating official work with the rest of the departments of the university;
14. Efficient team player and can also work independently;
15. Performs variety of Secretarial & Administrative duties as assigned.
1.Handling correspondence and composing reports and proposals and desktop publishing with a high degree of accuracy;
2.Drafting e-mails and official replies;
3.Maintaining the office files and record of the office of Director General;
4.Arranging and Scheduling meetings of the Director General;
5.Receiving, handling and appropriately screening incoming local/international calls;
6.Preparation of material for national and international conferences/meetings independently and/or as instructed by the Director General;
7.Scheduling travel arrangements and hotel reservations for Director General and national/international delegates;
8.Coordinating official work with the rest of the departments of the organization;
9.Assist the Director General to coordinate with diplomatic community and focal points of COMSATS’ member countries;
10.Assist the Director General in preparing of press release of the events of COMSATS.
11.Gather data and information for preparation of Minutes of COMSATS Coordinating Council (an annual meeting of COMSATS) and other conferences, workshops and symposia
12.Coordinate & Follow up on the decisions of the COMSATS annual meeting (Coordinating Council Meeting), workshops, conferences and symposia.
13.Takes dictation and transcribes notes on word processor /Computer
14.Preparation of minutes of the national/international meetings or Director General
15.Any other task(s) as and when assigned by the Director General.