Senior Procurement Oficer (Strategy & Planning)
RAIBAL Holding LLC
Total years of experience :14 years, 11 Months
Divisions: Corporate Office, Real Estate Management, Amusement Park, Facilities Management,
Cultural & Publishing Salon, Luxury Furniture, Healthcare, Research & Science, Blacksmithing.
Categories: Project Operations, Facilities Management, Financial Services, Information Technology, ERP
& Group Fleet Management, Marketing, MEP Spares & Tools, Health Care & Research Laboratories,
Spend Industrial Machines & Tools, Animal Feed & Veterinary Drugs, Sub-contracting, Fit out materials, FFE Materials, FMCGs and Import Logistics.
Responsibilities include:
Procurement, Policies & Procedures, Inbound Logistics, ERP SCM, KPIs, C-Level Reporting
• Development & Compliance of Procurement policies and procedures On Group level.
• Responsible for budget to pay process encompassing direct, indirect materials and services.
• Strategic Sourcing; New Product/Supplier Developments, Annual Vendor Agreements, Category Mgt.
• Negotiate in terms of price, Quality, warranties, Lead-time, Incoterms & payment terms with suppliers.
• Acts as liaison between Procurement and Business Units, individuals, departments, and suppliers.
• Leads process changes and review existing policies to improve efficiencies and resources utilization.
• Oversee all procurement activities to ensure compliance with related policies, and procedures.
• Monitors price trends of major commodities based on annual usage and reports findings to management
• Continuous improvement on Vendors payment terms.
• Overseeing the Entire Procurement Operations of Procurement Team of Junior Officers.
• Responds for procurement ISO QMS 9001:2015 Audits in timely and accurate manner as required.
• Interviewing, hiring, and training of Procurement resources and developing Job Descriptions.
• Reviewing Performance of procurement Team & Appraisals.
• Developing and Maintaining the Procurement departmental KPIs and reporting them to C-Level.
• Act as Key User of ERP Procure to pay process, Master Data, Code Creation and training of users.
• Handling the Inbound import Logistics, Freight agreements and Local custom Clearance/Transportation.
• Supplier & Marine Insurance Claims, dispute Resolution and Salvage Selling.
• SRM; Vendor Prequalification, Performance reviews and Re-evaluation, Rating System and database.
Achievements
• Centralization of procurement department to leverage cost optimization and operational efficiency.
• Automated inbound logistics function for import shipment clearance,
• Registration of business Import/Mirsal System codes for the newly established companies.
• Designed the Group procurement Policies & Procedures for Raibal Holding & its subsidiaries.
• Improved our payment terms with supplier base for existing product lines.
• Improved SRM with existing vendor to achieve business continuity and cost saving.
• Modified & implemented the complete ERP BRD for Procurement Module on Group Level
• Delivered savings through Group volume consolidation and structured cost modeling.
• Driven multiple process improvements in sourcing and internal stakeholder engagement.
• Key challenges addressed: Digitalization of Procurement and Supply chain, Compliance of procurement Policies, Purchase order Cycle Time, project budget tracking, Import Process, Import VAT RCM account activation.
Supply Planning, Sourcing, NPD, Procurement Operations, Inbound Logistics, KPIs
• Acting as a research assistant to R&D in finding new cost-effective sources and products
• Product Registeration in UAE regulatory authorities i-e MOCCAE, MOEW, ADFCA, Dubai Municipality.
• Supply Planning, Monitoring Consumption, Pipelines, Reorder level & Safety Stocks,
• Coordinating with Sales & Production Teams in order to forecast 3-month material requirements.
• Maintaining the supply Risk Register.
• Procurement Process Execution (Procure to Pay Process); Floating RFQs/RFPs and evaluating market price offers based on Product Quality, Inco Terms (CFR, CIF, FOB, DDP, Exw), Payment Terms (Letter of Credit, CAD, on Account, Deferred Payment against Bill of Lading), Production and supply capacity, product lead time. Awarding volume allocations among multiple suppliers and drawing up shipment plans and ensuring supplier adherence with schedule vide daily follow-ups.
• Inbound Logistics & Import Custom Clearance, Working closely with the QC/QA, Warehouse, Logistics, and Treasury teams to address any storage constraints, collection of shipping docs vide IBC under UCP/URR rules, Obtaining MOCCAE, MOEW, DM, ADFCA approvals and smooth clearance, Transportation and offloadding of shipment in warehouse or Direct shipments to Customers.
• Supplier Payables; Follow up with Finance for Supplier timely payments as per payment terms.
• Claim handling, processing and settlement of any Quality/Shortages/damages claims.
• Projects & Branch Development; Site Visits, CAPEX Study (Cost-Benefit input), RFP and Appointing Contractors, Monitoring Work in progress and Job completions.
• Asset, Stocks & Scrap Disposal (GUVS); In compliance with HSE policy, Expired Stock removal, Negotiate Returns to Suppliers, Secure deals with potential buyers, execution, Physical Blind inventory Counts, and Quarterly Inventory counts, Warehouse Management.
• Supplier Database, Evaluation & Rating; Quarterly evaluating suppliers based on Prices, Quality, Timely Supply, Claim settlements, Flexibility, and Communication.
• Reporting & Analytics; 3Months MRP Supply plan, Monthly KPI, Annual Procurement Plan, Daily Consumption, weighbridge and Pipeline report, Import Shipment Schedule, IBCs Report, Containers Offloading Plan, Supplier Rating Report and Supplier-wise & Category Spend Analysis.
Key Achievements
• Developed 8 New Cost-effective Products by reducing Formula Cost,
• Migrated almost 90% of payables to 60 and 90 Days on account/DA through bank.
• Streamlined with Treasury and Logistics teams to bring Demurrage/storage to Zero
• Zero Material shortage during Pandemic of 2020 due to proactive supply planning and Preponing Shipments
Position: Assistant Procurement Manager Categories: Plywood, MDF, Blockboard, Melamine, Lumber, Timber, General Insurance Contracts
Responsibilities include
Procurement & Shipment operations
• Receiving & Processing Purchase Requisitions
• Selecting Suppliers, Placing RFQs, Obtaining Quotations and Issuing Purchase Orders
• Eficient Handling of Blanket and Planned Purchase orders with Key suppliers
• Opening Import Letter of Credit and Verification of Terms & Conditions of Credit
• Coordinating with Finance for Supplier Payments for TT, CAD, Deferred, on account.
• Develop logistic providers such as Forwarding agents, Shipping lines, Clearing agents, and Transporters.
• Tracking down the Shipments by following up with Shippers and Shipping agents
• Reviewing Shipping documents (CI, OBL, PL, COO, MTC, and Shipping Guarantees etc)
• Overseeing the Operations of entire Procurement & Custom clearance Team team
• General Insurance Contracts (Property All Risk, Marine Cargo, Motor Fleet, Pecuniary & Health)
• Obtain the best Quotations from the Market in terms of Premium Charge & Risk Coverage
• Conduct an objective analysis of Risk Coverage, Conditions, Exclusions, Deductibles, and Warranties
• Policies Administrations (Declarations & Proposal forms), Renewals, and Cover note
• Claim Processing