Accounts and Purchase Manager
Jopseph Group
Total years of experience :11 years, 4 Months
• Responsible for day to day accounts and purchase functions
• Working closely with suppliers to optimize supplier processes, continuously monitoring supplier quality and delivery performance in addition to participating in internal meetings with production and finance related to the purchasing function.
• Maintaining competitive pricing and negotiating annual agreements with our suppliers based on management guidelines, deploying comprehensive procurement management systems, ensuring that policies, standards and systems for administrative activities are in place.
• Supervising the flow of inventory across the procurement cycle from receiving stock from suppliers to the point of issuance to production, in addition to conducting inspections and physical stock count on a quarterly basis.
• Coordinating with store supervisors and external auditors for halfyearly and annual stock count to arrive at the correct valuation of closing stock.
• Ensuring procurement, data files are being kept safe custody and documented and initiating disciplinary activity for non-compliance of company policies.
• Responsible for cash management, payments control functions, reporting of payables, variances and special reports.
• Reporting to Managing Director for all purchase updates and achivements.
• Reporting to CFO for financials consolidated financial reports, profitability & intercompany adjustements.
• Monitoring day to day accounting activities, reconcile general ledgers by assuring all transaction are recorded.
• Ensure source document & approvals are at hand to support the transaction in general ledger.
• Handling all issues pertinent to financial instruments, analyzing financial information to recommend efficient use of resources, ensuring accurate financial accounting of the defined benefits and expenses, as well as ensuring compliance with all the company's regulations.
• Performing analysis of outstanding receivables and follow up with debtors to ensure timely receipt of payments and follow up reduced the outstanding overdue receivables considerably.
• Passing journal entries, adjustment entries, miscellaneous credit notes and debit notes closing books for assigned accounts on a monthly basis and coordinating activities with internal and external auditors as well as releasing information as deemed necessary.
• Monitor payments, receipts and ensure regular deposit of amounts received from customers and other cash sale.
• Periodically preparing accounts receivable and payable reports and aging analysis reports.
• Prepared fixed assets schedules, receivables aging, prepayments schedules for annual audit.
• Hired new staff and ensure the visa and other administrative formalities are taken care of,
• Assist, prepare & present financials overview and reported to the CFO as and when required.
• Assist and facilitate external auditors for annual audit visits.
Performed below Responsibilities;
• Planning audit and auditing functions for each audit under the supervision and approval of the Partner of Audit Department.
• Undertook visit at client premises for stock physical count and audit, performed reviews, sampling, investigated, and suggested corrections to be made in the books of clients.
• Examine and analyze data regarding material asset, capital stock, surplus, income, net worth, assets, and expenditures; special reviews and investigations including employee and vendor misconduct, fraud and bankruptcy.
• Completed audit assignments from the very start till the finalisation of the audit, reported, analyzed and ensured the integrity of all financial information.
• Summarized financial information by preparing a balance sheet, profit and loss statement, and other reports
• Prepare reports for management concerning financial conditions, scope of audit & handled various auditing task and prepared reports on auditing activities;
• Assisted management in understanding various risks, errors in accounts and implemented software that helped to increase efficiency.
• Prepared a draft audit report to review and approve the audit manager.
• Reviewed the work of junior auditors done for various clients, mentored them and ensured accuracy in work
• Handled general accounting functions, completion and maintenance of general ledgers and financial reports, payroll and accounts payable processing and review.
• Prepare bank reconciliation, Account receivables and payable statements
• Kept proper record of books and financial transactions of the organization
• Prepared tax fillings, balance sheet and cash flow and other management reports ensuring accurate with International Accounting Standards.
• Implement systems and controls for effective and accurate accounting.
• Coordinate half yearly and annually with external audit
1 Year Post Graduation in cost & financial accounting
Micro & Macro Economics