Sr. Document Controller/ Aconex Administrator
AECOM
مجموع سنوات الخبرة :0 years, 0 أشهر
- Document Control
- Administration& Support
- Translation
Administrate activities related to billing, record keeping, personnel, and logistics.
* Monitor and supervise the performance of Admin staff and assign daily duties as required.
* Assess the project admin staff, both performance and behavior, as per company
requirements and policy.
* Update the action logs of senior team members’ tasks and report to the Project Director for
his follow-up.
* Be responsible for the creation, maintenance, updating, distribution and archiving of the
project data both paper and electronic data like progress reports, progress invoices,
presentations.
* Monitor attendance and compile monthly manhours in advance to invoice preparation.
* Collect monthly team timesheets, prepare monthly invoices, complete approvals and
submittal to client, update the invoice log and follow up payment.
* Take part in hiring and mobilization activities, draft client approval letters, discuss
positions candidacy with client and update the organization chart, hiring and mobilization
status report.
* Take part in the preparation of PMP, monthly progress report and communication plan.
* Participate in offices set-up, anticipate and monitor office and site logistics requirements
and coordinate with corporate department for procurement and delivery.
* Resolve administrative issues related to the project operations.
* Assist in organizing workshops, events, by arranging for facilities and caterer, issuing
information or invitations, and controlling event budget.
* Regularly check, maintain and replenish management office and work site supplies.
* Ensure office equipment is properly maintained and serviced.
* Help in establishing and improving policies, procedures, templates used to perform project
administrative and internal communications or documentation
Jazan Economic City Port & Infrastructure, Saudi Aramco
Responsible for the creation, maintenance and distribution of the site/project’s paper and
electronic documentation/ data.
* Responsible for updating, tracking and archiving documents.
* Experienced in document and record control software and processes.
* Resolving admin issues related to the project.
* Assess the project admin staff as per company requirements and policy.
* Initiate and approve leave requests, overtime for project admin staff.
* Manage expenses of activities related to office operations and maintenance.
Responsible for controlling all documentation and data related activities in a project.
* Provide secretarial duties like typing, copying, scanning, travel arrangements.
* Manage minutes from meetings, and update project information and scheduling.
* Maintain project filing system, directories, document controlling.
* Arrange and attend meetings for bilingual interpretation.
* Assist in the development and coordination of project activities (Seminar, workshop, etc).
* Assist with handing specific tasks to team members.
* Monitor and prepare reports like staff attendance, leave, and expenses requests.
* Liaise with the corporate departments in GIZ head office.
Assist in writing and implementing Record Management process (I did most of it).
* Control and maintain Record of all incoming documents.
* Assist in tracking worked hours, invoicing clients, following up the collection of payments.
* Monitoring the recording of Fee Earner's hours (using CarpeDiem Program) and issuing
relevant weekly and monthly reports.
* Provide secretarial& translation duties in Arabic and English for Admin. Manager, IT
Manager and Fee Earners (typing, scanning, copying, ticketing, calendar).
* Handle processing visas and iqamas, UPS courier service, monitor daily attendance.
Performs clerical duties such as filing, typing, and copying documents.
* Screens and transfers callers, arranges meetings and may handle travel accommodations.
* Distribute mail and maintain office supplies.
* Know office equipment; like Printer, Fax, Scanner, etc.
* Perform all type of transactions with clients through e-mail and telephone.
* Support sales team and receive clients’ complaints.
Familiar with subtitling translation.
* Translate different types of media texts.
* Assist in the subtitling process.
Faculty of Alsun