Muhammad Zubair Hafeez

• Managed quality control documentation, including
Correspondence Letters, Inspection Requests
(IR), and Requests for Information (RFI).
• Handled the submission of Transmittal Forms
(TF), Material Approval Submittals (MAS), and
Material Inspection Requests
• (MIR).
• Prepared daily, weekly, and monthly reports,
Non-Conformance Reports (NCR), Site
Instructions, and Time Sheets. Organized and
submitted Requests for Proposal (RFP), Concrete
Pouring Requests (CPR), and Design Drawings.
• Recorded and maintained Minutes of Meetings
(MOM) and logs related to document movement
and approval.
• Collaborate with Project Manager, Project
Coordinator, QA/QC Manager, HSE,
• Manager & all Engineering Team.
• Coordinated with PMC team to boost the project
deliverables, accuracy and quality
• by 95%. Prepare pending issues list.
• Record of Drawings, Pre-Qualifications,
Specifications, Method Statements, Material

• Coordinated the transmittal and receipt of project documents.
• Ensured timely completion of documentation packages.
• Managed Drawing submittals and transmittals to subcontractors.
• Prepare weekly and monthly performance reports.
• Register and maintained internal and external document registers.
• Update the revision and transmit the document through Aconex
Software.
• Save the file and upload it in One Drive.
• Ensure document coordinate as per company polices.
• Maintained confidentiality and easy retrieval of files.
• Manage and Maintain RFI, TQ, MOM, DPR, WPR, MPR and drawings.
Also Maintain all manpower data.

Responsibilities
• Responsible for receiving, registering, and
distribution of alltechnical and general documents
and facilitate or expedite the workflow.
• Filing and registering of project related technical
and general documentation using SharePoint and
Aconex including metadata and
• digitalization of all information.
• Co-ordination between design Consultants &
Contractor on facilitating documents deliverables
and ensure quality and completeness of the
package.
• Ensure the proper documentation on all
deliverables that all data is accurate and that
documents are digitally stored properly using
Aconex.
• Ensure that issued and received documents are
Will be provided on Demand. quality compliance and adhere with the project
minimum requirements.
• Develop internal document register vs Aconex
document register to ensure traceability of project
informations.
• Process engineering and general documents for
Document Release into the Aconex system.
• Implement project standards and procedures to
ensure the project informations was with quality
and integrity.
• Provide Assistance to the PMO team, support the
implementation of project management systems
to manage the scope.
• Support high level procurement team procuring
contractual services for the project.
• Handles vendor pre-qualification invitations and
documentations in effective and efficient manner.

• Established and maintained a document control system in compliance
with Saudi Aramco standards and project procedures.
• Registered, tracked, and archived all technical documents including
design drawings, method statements, material submittals, WIRs, MIRs,
RFIs, and inspection reports.
• Managed the distribution and version control of IFC (Issued for
Construction) drawings across engineering and site teams.
• Prepared and issued transmittals and submittals to the Aramco Project
Management Team (PMT) and consultants for review and approval.
• Monitored the document lifecycle and ensured timely follow-up on
approvals, comments, and revisions.
• Maintained and updated document logs, drawing registers, and submittal
trackers as per formatting and coding requirements.
• Coordinated with QA/QC, HSE, and construction teams to ensure the
latest documents were in use at site and that obsolete versions were
withdrawn.

• Coordinate with the Head Office on all HR-related matters concerning
employees.
• Maintain confidentiality regarding sensitive information and terms of
agreements.
• Review and edit incoming documents and prepare them for distribution.
• Oversee document identification, classification, and filing processes.
• Update and control procedural documents and forms.
• Develop and manage document hierarchy and process systems.
• Ensure documents are available, distributed, and communicated to
relevant recipients in a timely manner.
• Deliver administrative and business operations support as required.
• Coordinate with the Head Office on all HR-related matters concerning
employees.
• Review, edit, and prepare incoming documents for distribution.
• Update and control procedural documents and forms.
• Oversee document identification, classification, and filing.