Muhammad Suhaib Ansari

- Recruitment support
- Payroll Management
- Rest and Recuperation (R&R) management for expats
- Personnel leave/attendance administration
- Preparing briefing kits/Schedules/Arrival Formalities for expats.
- Preparing Organizational Organograms
- Handling Internship program
- Attestations

Contract and Entitlement Support:
 Handling recruitment for expat (consultants).
 Preparation of appointment documents including Offer letters and Contracts.
 Induction and orientation of expats (including Consultants, UN Volunteers, Stand-By Partners and staff in Professional category)
 Processing employee entitlements and recording actions in SAP based HR module (Wings).
 Processing non-payroll related payments and claims through SAP based system module.
 Handling medical reimbursement for expats
 Preparing official correspondence letters for staff
 Record keeping for staff members (soft/hard).
Organizational Development and HR Administration:
 Promoting and supporting Learning and Development function for HR Unit.
 Organizing training events, staff wellness activities and all staff meetings.
 Promoting Learning and Development activities.
 Organization of training events and all-staff meetings.
 Lead HR procurement activities for training events and other requirements.
 Providing necessary advice/action on the procurement including creation of Purchase Requisition, Purchase Order (PO), Note for Record (NFR), SES and GRN.
 Monitoring the procurement budget for HR Unit.
 Processing UNLP (UN Passport) application requests for expat and national staff
 Maintenance and development of HR section in internal WFP Pakistan online portal (Dashboard).

National Employee Recruitment:
 Vacancy Announcement on website, newspapers and other job boards.
 Long-listing and monitoring CVs of applicants
 In collaboration with hiring manager, finalizing, shortlisting and ensuring the preparation of tests and interviews.
 Arranging and conducting interviews.
 Producing interview reports and recruitment statistics for Head of HR.
 Providing feedback to the candidates.

Key achievements:
 Recruitment and contractual management of more than 80 International Consultants in a short span of 3 months Temporary Duty (TDY); while supporting Regional Bureau for Asia, Bangkok, Thailand operations (including supporting Nepal Earth Quake Response, Vanuatu Cyclone Pam Emergency Response and support to other countries within Asia region).
 Handled induction of more than 150 expats on various contract modalities including International Consultants, Professional staff, UN Volunteers, Interns

Prime Responsibilities include (but not limited to):
 Recruitment and Selection according to departmental needs.
 Contact management of employees.
 Supporting Training and Development function of HR department
 Conducting Training needs assessments with technical supervisors.
 Advertising vacancies through newspapers, internet, corporate website and external job boards to drive down recruitment costs.
 Processing payroll/non-payroll related payments on monthly basis
 Processing Employees’ Old-Age Benefit (EOBI) for staff members
 Designing effective training programs serving organizational needs.
 Conducting disciplinary/grievance hearings
 Assisting Senior Manager in annual appraisals and preparing annual reports.
 Maintaining employment documentation in soft and hard records (in accordance with ISMS guidelines).

 To assist division Manager in providing consultancy to clients as and when required (including but not limited to ISO 9001- QMS and ISMS 27001)
 ISO 9001 (QMS) and ISMS 27001 document control through Process Definition, Implementation, Assessment, Maintenance, & Improvement in-line with ISO 27001 (ISMS) and ISO 9001 (QMS) standard guidelines.
 ISMS implementer (client end)
 Assisting in Quality Assurance and Quality Control (QA/QC) auditing

HR TRAINEE/INTERN
November 16 2006 - March 15 2007
National Telecommunication Corporation (URL:- www.ntc.net.pk)

* Developed HRIS Quiz System for HR Department using ASP

HR INTERN
August 25 2006 - October 24 2006
Power Objects (www.powerobjects.com -- A US based IT company)
* Worked with .Net Team on several web portals.
- Major languages ASP.Net and VB.Net.

INTERN
July 24 2006 - August 24 2006
TRAININGS AND WORKSHOPS
* Effective Interviewing Skills - Pit Stop International (Focusing on behavioral interviewing techniques)
* ISO 270001 (Information Security Management System Lead Implementer Training) training workshop held by Moody's Intl.
* Participated as Internal Auditor ISO 9001 Quality Management Systems (QMS) at DPS