Muhammed Athanikkal

 Provide general secretarial / administration support to senior staff and site team.
 Enthusiastic, flexible and capable of working on own initiative and efficiency.
 An excellent level of attention to detail.
 Excellent word processing and IT skills
 Ability to priorities workload in a demanding team environment.
 Able to work fast and accurately.
 Experience & knowledge of Microsoft Office, PowerPoint, Excel and Outlook.
 organizational and planning skills
 Fast typing skills

From April 2005 - Dec 2012 M/s. Robert Mathew & Jhonson Marshal \[RMJM\] - Worked as site projects secretary / document controller for various projects in Dubai. The following projects were successfully completed:
• Aviation Club Hotel in Al Garhoud - Construction of a five star hotel for Dubai Duty Free.
• Silverne Twin Tower - Construction of Cayan's twin tower residential and commercial development in Dubai Marina.
• Executive Jet Hangar - Construction of DCA Aircraft Hangar for Executive Flight Services.
• Jet Hangar Gate House - Construction of DCA Gate House Facility to Executive Jet Hangar.
• AX-183 - VIP terminal - Construction of VIP Terminal for Executive Flight Services.
• AX-194 - Construction of an Ancillary Police Buildings for Dubai Airport Police.
• Jet Aviation - Construction of Hangar Facility and Office Facilities for Jet Aviation.

Responsible for the Secretarial and administration works of site offices.
Render accurate and timely secretarial/ administrative assistance to the Project Manager and the site team in the execution of their day-to-day activities.
Prepare Minutes of Meetings and other formal documents.
Correspondence - Typing letters, Transmittals, Instructions to the Contractor, Reports, Schedules, reviewing quotations & making comparison statements.
Coordination between Architectural, Structural, Mechanical & electrical departments.
Front office management - Greeting visitors, Telephone, Fax & E-mail management.
Prepare and submit various reports on site operations to the Project Manager as per his request from time to time
Maintenance of office stationary items.
Coordination Client & contractors and suppliers.
Responsible for the project document control.
Responsible for establishing and maintaining a effective document control systems based on QMS and CAM. Ensuring that all contract documentation is accurate, up to date and accurately distributed to relevant parties.
Maintaining a tracking facility to enable documents to be updated easily.
Provide advice on procedures of issue and methods in accessing the system.
scan documents into database
Checking despatch documents are accurate
Presentation and filing of documents and drawings
Responsible for maintaining hard copy information
Issuing and distributing controlled copies of information.
Ensuring all documents are as up to date as possible within electronic filing systems.

Perform site office administration and secretarial works.

Document controlling in accordance with the ISO standard.

Provide feed back to Client and Head of different engineering departments with respect to submission status.

Support the Project Manger / Resident Engineer and others staff in their routine office works.

Do all typing works and filling jobs.

Prepare monthly report, executive report and weekly reports to client.

Prepare minutes of meetings.

Dispatch and receive and circulate the documents and ensure all submittals are issuing within the time frame of contract.

Archive and retrieve the documents as per the quality procedure.

Assist the QS department in preparing payment certificate and invoices.

From April 2001 to February 2005 - M/s. Al Turath Engineering Consultants:
• Additional works at Dubai Central Fruit & Vegetable Market.
• Construction of DM Labour Accommodation Phase 1 & and 2
• Constructions of 11 private Ownership Buildings
• Construction of Sewage Facility with Micro Tunnelling.

From August 2000 to February 2001 - M/s. Al Marbae General Transport - Office Secretary.

Duty included performs all secretarial works in the office and update the files, prepare the invoices and data entry and assist the chief Accountant in his duty.