Mujahid Ali

•Prepare and scheduling meeting, distributing agendas, taking minutes, follow up the reports and
results of meeting and other relevant documentation as required.
• Secure appropriate signatures and track documents through the approval process (internal and
external) are completed accurately and submitted within required deadlines.
• Follow up on special subject matters as directed by the executive to enable more effective decision
making.
• Maintaining internal systems and workflow.
• Screen and direct phone calls and distribute correspondence.
• Arrange and coordinate travel schedules, booking, and expenses report.
• Compiles data and posts information to various electronic information systems as needed.
• Filing and archiving relevant documentation and setting up and maintaining historical data.
• Devising and maintaining office systems.
• Managing information flow in a timely and accurate manner.
• Handling all personal, financial, and confidential issues and performing administrative and executive
tasks.
• Assists in the collection and preparation of statistics, management information and reports as
required.
• Coordinate and follow up with other companies and departments on all related tasks.
• Supporting and encouraging the Company ethos and its objectives, policies, and procedures.
• Establish and maintain good relationships with all management team, operational staff, suppliers,
clients, and other professionals.
• Proactively and reactively handle the ad-hoc requests for the executive office.

• Support Board Chairman in various
administrative tasks and communications.
• Shareholder Relations: Manage interactions and
communications with shareholders.
• Meeting Management: Schedule, attend, and
document board and committee meetings.
• Administrative Support: Provide administrative
assistance to management.
• Decision Support: Assist in gathering information
for effective decision-making.
• Coordination: Coordinate tasks and
communications among managers and staff.
• Office Systems: Develop and maintain office
systems for efficiency.
• Compliance: Ensure activities align with company
policies and regulations.
• Expense Reporting: Prepare expense reports
following established procedures.
• Confidentiality: Handle personal, financial, and
confidential matters.
• Data Management: Compile and post information
to electronic systems as required.

• CEO Office Management: Oversee daily operations
of CEO office, lead administrative and support team,
organize meetings and prepare minutes, manage
databases and office procedures, review and
monitor office correspondence.
• Department Coordination: Liaise with other
departments, coordinate tasks and follow-ups.

• Provided comprehensive administrative support
to Chairman Mrs. Najia Abdulatif Jameel.
• Manage meeting logistics, including agenda
creation, minute-taking, and follow-up actions.
• Ensured office policies were up-to-date and
consistently adhered to.
• Conducted various tasks such as drafting
correspondence, research, and data analysis while
fostering strong partnerships with business
associates.