mujeeb I Mavullakandy, Executive Secretary to Vice President

mujeeb I Mavullakandy

Executive Secretary to Vice President

Siemens Ltd

البلد
المملكة العربية السعودية
التعليم
دبلوم,
الخبرات
12 years, 8 أشهر

مشاركة سيرتي الذاتية

حظر المستخدم


الخبرة العملية

مجموع سنوات الخبرة :12 years, 8 أشهر

Executive Secretary to Vice President في Siemens Ltd
  • المملكة العربية السعودية
  • فبراير 2007 إلى مارس 2011

Provide professional support services to executive management. Compose correspondence independently. Manage the booking of conference rooms and facilities. Receive and great visitors and official guests. Follow-up on pending issues / actions, feedback to the top management accordingly and priorities daily tasks

Arrange over all travel arrangements for executive management, Assist for meeting / conference if required. Arrange conference call /meeting / appointment with customer / client in professional manner.

Receive / route incoming telephone calls professionally and efficiently
Provide administrative assistance i.e. prepare and distribute agenda, compile documentation, take minutes of meeting and etc. Manage the office in the absence of the management or office manager.

Setup overall accommodation and entertainment arrangements and flight tickets etc for company visitors and delegates according to company policy. Coordinate with HR department to ensure executive managements and delegates’ services are fulfilled.

All other office secretarial functions including filing, generating reports, Record all correspondences, reports and other data’s and responsible for the safekeeping of all official documents. Maintain total confidentiality of all matters relating to the assigned department. Prepare executive managements travel expenses according to company travel policy.

Executive Secretary في Mitsubishi Heavy Industries Ltd
  • المملكة العربية السعودية - الشرقية
  • ديسمبر 2003 إلى أكتوبر 2006

Provides executive assistant to the Top level Management in an effective and efficient manner.
Coordinates and sets up conference calls, board and management meetings, special events and travel arrangements.
Ensures the smooth running office operations and time management. Maintain total confidentiality of all matters relating to the assigned department. Act as a liaison between headquarters staff and Branch staff if required.

Coordinates preparation and timely dissemination of company reports and slide presentations for board meetings.

Provides superior administrative support to executive management if required, including correspondence, coordination, communications and problem resolution.

Creates highly effective organizational and filing systems, including quick and thorough indexing, filing, resulting in easy access to critical information.
Conducts extensive internet search and performs general clerical duties. Perform other related duties as required.

Secretary في Unasco
  • المملكة العربية السعودية - جدة
  • أغسطس 1997 إلى فبراير 2003

All office secretarial functions including filing, generating reports, Record all correspondences, reports and other data’s and responsible for the safekeeping of all official documents. Maintain total confidentiality of all matters relating to the assigned department. Prepare executive managements travel expenses according to company travel policy.

الخلفية التعليمية

دبلوم,
  • في Institute of Industrial Safety Engineering
  • مايو 2009
دبلوم,
  • في Super Soft Computer
  • يوليو 1997

MICROSOFT OFFICE,OUT LOOK ,POWERPOINT,INTERNET MICROSOFT VISIO.

بكالوريوس,
  • في Calicut University
  • مايو 1996

Specialties & Skills

Microsoft Word
Management
Safety Engineering
Executive Management
Internet
MS Word, MS Excel, PowerPoint (Presentation) etc.
Effective presentation English & Arabic / Strong oral and written communications.
Adobe Photoshop and Page Maker.
Ability to work and learn independently / Hard working and punctual.
Microsoft outlook and internet browsing

اللغات

الانجليزية
متمرّس
العربية
متمرّس
الهندية
متمرّس
الملايام
متمرّس

العضويات

World GYM
  • Gymnasium
  • January 2008