HR and Payroll Manager
Al Ghandi Auto group
Total years of experience :33 years, 1 Months
• Administer, Direct and Coordinate the HR & Payroll Teams, enabling them to deliver comprehensive services to the company vis-à-vis employment, compensation and employee relations.
• Work in tandem with various branches and departments of the company in order to monitor and decipher the needs of the employees.
• Employee Relations: Compliance to regulatory concerns. Identify, determine and report causes of personnel problems. Managing absence, disciplinary measures, grievances, sickness, etc.
• Employee Satisfaction and Feedback: Measure employee satisfaction and identify areas that require improvement, motivate employees.
• Performance management: Managing the expectations and performance of the employees, working with managers on performance management issues and processes, conduct staff appraisals.
• Training and Development: Administer new employee orientation, Analyse training needs to design employee development, computer and language training, health and safety programs. Putting together staff training programmes and identifying suitable courses.
• Recruitment and Retention: Help the company attract talented people for the required jobs. Hiring staff, producing job descriptions, placing adverts, working with recruitment consultancies and organising interviews. Develop, administer and evaluate applicant tests.
• Administer compensation and benefits policies: Ensure salaries are in line with industry standards and legal requirements. Finalise and release monthly salaries and bonus payments In conjunction with WPS. Administer pension payments of eligible staff. Advise and administer saving schemes of staff.
• Policy development and documentation - Develop, advise, implement and communicate management policies. Implement HR policies, procedures and processes. Ensure all company policies and procedures are up to date and in line with current employment regulations.
• Managing HR budgets: Coordinate with line managers in preparing budgets for personnel operations.
• Administer documentation: Issue offers of employment, staff memos, transfer memos, salary certificates, employment certificates, promotion letters, etc. Administer Labour and Visa requirements of staff.
• Staff welfare - providing counselling facilities; sports and social activities for staff to cultivate a positive work culture in the organisation. Administer Employee safety, wellness and health, medical and life Insurance, staff accommodation needs
• Work closely with Group IT Dept. for ERP enhancements, software integration and implementation.
• Work with company Administration and Legal Depts. for personnel and policy related issues.
• Provides timely and credible information in response to inquiries from various internal stakeholders
• Payroll Administration of Company staff in the group.
• Payroll Administration of Outsourced staff under Meethaq Employment Agency (Sister concern of Al Ghandi Group)
• Maintain and update employee records and information for all companies/ branches in the automotive group
• Handle Attendance and Payroll, Leave benefits, Terminal benefits and other employee benefits.
• Assist with the recruitment process of new employees from receiving applications to issuing offer letters/ contracts
• Send relevant CVs to line managers as per requirement for review and appointment
• Supporting line managers in the recruitment process - Placing Ads. in newspapers, Filter CVs as per requirement, Calling prospective employees for interviews
• Co-ordinate for employee visas and travel formalities
• Co-ordinate with PRO to ensure processing of entry permits, residence visas, work permits, cancellations and other related tasks
• Co-ordinate for renewal of Trade License, Municipality approval, etc
• Acting as a link between Automotive companies and Corporate Office concerning all HR and personnel issues
• Processing all employees requests - Passport release, Experience Certificate, Salary Certificates, No objection letters
• Providing employees all necessary letters, certificates for any administrative procedures like driving license, passport renewal, Custom Clearance Cards, etc
• Co-ordinate in fulfilling employee needs - financial and benefit related
• Handle Staff Grievances and impose disciplinary action
• Ensure that all personnel policies and procedures are complied with and to review and update from time to time
• Oversee the accommodation needs of employees - maintenance, discipline, renewal, co-ordination with landlord
• General administration - Maintain discipline in office, monitor attendance of employees, co-ordinate for maintenance of company property, Office equipment, Furniture, Sign Boards, Electricity, Water, etc
•Supervise activities including sales, marketing, purchasing
•Marketing of Stationery to Departments like Schools, Banks, etc
•Purchasing of products for resale
•Selection of Suppliers for distribution
•Collection of Payments
•Take orders for printing jobs and co-ordinate for prompt accomplishment
•Co-ordinate for proof reading and design selection for clients
•Place Orders for Spare Parts with overseas and local suppliers
•Set Prices for Spare Parts as per company policies.
•Supervise all correspondence related to shipments, claims, sales promotion, insurance etc.
•Monitoring the inventory
•Co-ordinate between various branches of the company concerning inventory, pricing and problems related to the computer system
•Up-date inventory status in various branches located at different places through intranet
•Marketing of Hand Knotted Carpets to various dealers and exporters
•Take orders as per specific samples
•Liaison with various other manufacturers to procure the goods, not produced by our company, as per specific orders taken from customers
•Co-ordinate with the producers to get the orders completed on time
•Co-ordinate for collection of payments from customers
•Settlement of claims and disputes arising in transactions concerning the quality of the material
•Approach various Govt. and Private Organizations and take orders
•Prepare quotation for customers
•Follow up for orders taken
•Co-ordinate with customers for early payment
•Co-ordinate with production department for timely accomplishment of orders
Master of Business Administration
Diploma in Computer Applications
Bachelor of Science