Scholarships and Graduation Coordinator
Australian College of Kuwait
Total years of experience :11 years, 3 Months
1- Around 67% of the student population is enrolled as a PUC Scholarship student. Each semester twice reconciliation must be undertaken between the invoice received from the PUC against ACK records to ensure that correct information and fees are charged for each scholarship holder.
2- During each PUC Diploma and Degree Scholarship Application period a database of information must be prepared and submitted to the PUC for consideration. Details with regard to successful applicants must then be tagged on our student records systems for subsequent PUC and internal purposes.
3- At the commencement of each semester eligible existing students not in receipt of PUC scholarships can apply for a PUC Academic Achievers Scholarship and similar databases and reporting processes are required for these students.
4. In addition to the above PUC Scholarships, a number of other scholarships are available to ACK students. These scholarships include: o PUC Diplomats children o PUC Special Needs scholarship o Martyr’s office o Ministry of Interior o Individual sponsors o ACK Financial Aid
For each of the above scholarships, various financial and other information are required on a regular basis for transmission to the sponsor.
5. Monthly government allowances are available to eligible Kuwaiti students and presently 1200 students are receiving this allowance, The Senior Scholarships and Allowances Officer will collate this paperwork and prepare the data for the PUC as well as maintaining ongoing communication with the PUC regarding any changes in student circumstances.
6. Preparation and dissemination of statistics whenever required by the PUC, other Ministries and ACK Administration
7. Collect requests and project requirements, guide constituents to determine the most appropriate analytical methodology needed, and report and document the processes and outcomes.
8. Coordinate with other departments to assist in the implementation of scholarship unit policies and procedures and in the completion of certain tasks or projects.
9. Work as a member of a team and train and direct others workers as required.
10. Develops new or modifies existing Policies and Procedures related to the tasks of the Scholarship Unit.
11. Maintains good communication and working relationships with students, staff and community members.
12. Responsible for developing, directing and ease work flow of Graduation and Awards Unit.
13. Ensure the accuracy of students’ data on the system.
14. Coordinate with upper management for new projects.
15. Collect feedback from reports being given to improve current situation.
16. Responsible for managing and direction Scholarship, Allowances and Graduation Staff.
1- Managing day - to - day activities for the office.
2- Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution
3- Open, sort, and distribute incoming correspondence, including faxes and email. 4- File and retrieve corporate documents, records, and reports
5- Prepare responses to correspondence containing routine inquiries.
6- Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
7- Prepare agendas and make arrangements for committee, board, and other meetings.
8- Maintaining a database of contact information for suppliers and customers.
9- Carried out other administrative type of aspects and duties.
10- Carried out all aspects of employees in the establishment
1- Answering incoming calls end transferring them to appropriate workers.
2- Handling incoming and outgoing official letters and mails and putting them in their respective files.
3- Typing correspondences and other letters and paperwork.
4- Arranging and scheduling meetings and appointments.
5- Manage day - to - day activities.
6- Customer relation.
7- Handling all the activities relate to the employees like: vacations, attendance, and medical insurance, arranging formal papers, and processing their transactions
1- Handling and filling incoming mails, information, letters and voice messages and getting them to the appropriate people on time
2- Handling and typing outgoing mails and letters and getting them to the appropriate people on time.
3- Answering phones, providing information and processing messages for the departments.
4- Dealing with customers and suppliers.
B.A. Businesses Administration.
General Secondary Education Certificate – Literary steam