Office Manager / Administrator
M&C SAATCHI MENA (As a shared employee with Vertical Media Services)
Total years of experience :17 years, 5 Months
• Managing daily office routines
• Ad Traffic Schedules, Coordination, Control, Administration
• Travel logistics, Vacation and Tickets tracking
• Support Finance, Petty Cash Admin
• Purchases
• Medical insurance administration
• Visa administration (new and existing) and follow-ups
• Supporting IT
• Supporting HR department
• Supervising Subordinates like Drivers & Office Helper
• Daily Press Monitoring and reporting to clients
• Assisting in preparing of Media Plans, Booking Orders & Liaising in Media Buying
• Creating new jobs in Maconomy (Agency software)
• Scrutiny of suppliers invoices with Maconomy to pass to finance department, Invoice dispatching with required voucher copies
• Uploading of Ipsos/Statex Adviews on monthly basis, Extracting of Adviews and copying whenever requested
• Assisting in new business development
• Material trafficking
• Executive secretarial assists, Reports to Managing Director
• Liaise with International Suppliers, Arranging Exhibition Travel logistics
• Employee relations
• All Administrative supports & coordination
• Coordinating with International and Local Media Buying Units and Advertising Agencies in Media Bookings and all Follow up procedures
• Preparing tentative media plans for direct clients, missed spots intimations
• Coordinate with Monitoring & Research unit in order to get statistics reports & grids and accordingly updating with clients
• Coordinate with Traffic & Accounts Dept. matters concerning to Booking confirmations, Invoices, Payments & monthly statements etc
• Managing and maintaining of Budget & Target
• Convening appointments & meetings, receiving, dispatching mails & couriers, stationary supplies and all other Secretarial tasks and administrative supports likes in Hotel, Travel, and Rental Car bookings
• Preparing of Proposal, PO's, Invoice, Petty Cash, Contact Reports
• Assisting the Research Team in Questionnaire and Data Collection
• Assisting the creative wing & Traffic Manager in various agency related tasks