Procurement/Contracts Engineer
Dar Al Tasmeem, Kuwait
مجموع سنوات الخبرة :16 years, 1 أشهر
• Working with team members, supervisors, and purchasing manager to develop future purchasing plans.
• Identifying and evaluate potential suppliers, negotiate contracts, and secure favorable terms and conditions.
• Negotiating pricing and terms to achieve cost savings while maintaining product or service quality.
• Place and manage purchase orders, ensuring timely and accurate fulfillment of orders.
• Preparing budgets for all purchasing procedures and design packages for all projects and maintain all cost code for items and design all item codes for inventory and coordinate with trade partners for all new items.
• Conduct cost analysis to identify opportunities for cost reduction and process improvement.
• Build and maintain relationships with suppliers, ensuring timely deliveries and quality of goods or services.
• Assess and mitigate potential risks associated with procurement activities, such as supply chain disruptions or supplier issues.
• Monitoring and managing inventory levels to prevent shortages or excess stock, optimizing supply chain efficiency.
• Ensure procurement activities adhere to relevant laws, regulations, and company policies.
• Maintaining records of all purchase order and associate documents for all processes and maintain knowledge on all open order and their status and aid all purchasing staff and manage purchasing and delivery schedule.
• Analyzing all vendor invoices and evaluating it with all quantity received and manage inventory of all items and recommend elimination of all out of stocks and develop all purchase orders and assign appropriate purchase orders for the same.
• Organizing and updating database of suppliers, delivery times, invoices, and quantity of supplies
• Pre and post contract activities for Govt./public and private sector contracts. Major clients include Al Diwan Al Amiri, Ministry of Foreign Affairs, Kuwait Diplomatic Institute, National Youth Project, Kuwait, Government Performance Follow-up, Prime Minister’s Office, Kuwait and ARACA Oil, Norway.
• Evaluating Contract/subcontract review on a regular basis and develop implementation strategies for all programs and provide an optimal level of customer services and prepare all reports to identify cost-cutting initiatives.
• Evaluating Requests for Proposals/ quotations and work order requests from clients, drafting commercial and technical proposals (including the service implementation strategy based on optimized, quality driven solutions as appropriate for the given enterprise infrastructure).
• Ensuring the legality of the contracts by reviewing all the contract documentation and providing suggestions and recommendations to the management to address probable contractual pitfalls.
• Monitoring execution of major contracts/subcontracts till final acceptance for contractual conformance in terms of compliance with technical specifications, contract rates, scope/schedule, planned vs actual progress, etc.
• Verification of invoicing submittals to the client to ensure compliance with applicable payment terms, submission of all supporting documents/certifications/reports, etc. as per contract requirements.
• Review of variation/ change order request submittals as per contractual provisions and follow up and processing of contractual letters & claim submittals, in coordination with the project team.
• Checking & processing final contract closure statements, disclaimers, retention release invoices with all supporting documentation as per Contract terms & conditions.
• Coordination for final ‘close-out’ of completed contract(s) by ensuring proper resolution of all outstanding issues such as LD’s and claims.
Modules : OM, Purchasing, Inventory.
Responsibilities
•Analyzing existing setup and extending the same to the New-operating unit.
•Developing new solution as per the change in the Business.
•Setup Configuration - Mapping of Business Process
•Understanding the current Business process and preparation of As-Is documentation.
•Functional Business Support and resolving day-to-day critical issues.
•Performed all the Organization setups for Inventory.
•Performed all the setups for Cycle Counting in Inventory
•Performed all the setups for ABC Analysis.
•Performed all the setups for Items, Categories, Catalogs, etc.
Inventory
•Key setups like Flex fields, Organization, Inventory Parameters, UOM, Sub inventory, stock locator, Item Attribute control, Item Template and Transaction Type
•Established a Item Category and Item Cataloging for their products.
•Defined a ABC Analysis and Cycle Count
•Established Customer Item and Customer Item Cross Reference
•Established a process for smooth month end closing procedure in Inventory
Purchasing
•Established Purchase Requisition process and Approval hierarchy to manage non-production (Indirect) Items purchases in the Organization
•Developed solution to manage Stock Items and recurring non-stock purchases using Blanket Purchase Agreement (BPA) and Blanket Releases
•Configured Auto-Sourcing rules, Approved Supplier List(ASL) and BPA to enable Buyers to release purchase orders automatically from Planners Workbench
•Developed solution to manage Inventory using ‘Inspection’ as receipt routing for Items routed through Quality department and established ‘Return to Vendor’ process
Order Management
•Implemented Quote Management system through OM which reduced the ‘Quote to Order’ process time
•Available to Promise(ATP) and Auto-Scheduling functionality configuration reduced the Scheduling process time and enhanced customer service level
•Drop ship Functionality was setup to enable the OM team to ship the goods directly to Customers from Supplier warehouse.
•Internal Sales Order/Internal Requisition process was configured to establish a simplified Intercompany sales across operating Units
•RMA and Approval Management functionality setup reduced the process time in Customer Returns management
Client : UK Hydrographic Office (UK), Directorate Of Hydrographic and Navigation (Brazil)
Jeppesen Marine (Italy)
Roles and Responsibilities
•Involved in Process QC and Product QC the files at various i.e. at each task against the specifications and using the checklist
•Generating a QC Report and send it to Production team for fixing
•Performs V&V on the final dataset and prepares a read me document and is authorized for release of data by issuing the Data Quality Certificate.
•To update and conduct test for the Jr. Quality Analysts, intimating them about their performance and finding solutions to the problem which are hindering their work, preparing notes for the newly updates/corrections sent by the clients on a weekly basis and send a detailed report to the Assistant Quality Manager
Recipient of Gold Award for academic excellence