Sr. Administration Assistant
Rezayat Group
Total years of experience :13 years, 11 Months
Administration Assistant: Aug '2010 to Jan '2012
• Responsible in maintaining a filing system to record and archive all the data related to employees and business and keep it updated.
• Obtaining and renewal of Visas, Labor cards, Security Passes, License and registration.
• Coordinate with all department heads to assign access rights for the folders in soft filing system for all existing employees and new joiners.
• Updating the project history and the list of contractors, consultants & clients in the soft filing system for new projects once they are awarded.
• Invoice Verification of Man power Suppliers, Equipments and Vehicles.
• Preparation of time sheet of staff and workers.
• Preparation of Personal files and Updating.
• Assist job posting with staffing express tools.
• Procurement and arrangement of Stationary and Grocery items for office.
• Work closely with different units in the company to facilitate different tasks related to business administration.
• Dealings with other staff or visitors, on phone or in person.
• Interaction with vendors & clients.
• Updating & reporting of the details job.
• Responsible for maintaining Leave /Exit schedule.
• Monitoring the day to day vehicle movement at site
• Coordinate local and overseas recruitment campaigns under the supervision of the HR Manager
• Assure timely submission of required reports on a daily, weekly, bi-monthly or monthly basis
Maintain petty cash updated
Store Clerk Apr '2007 to May '2008
• General clerical duties including filing, email-fax transactions etc
• Invoicing to retailers. Maintains confidential project records, filing of reports, correspondence and related material for ease of retrieval.
• Submitting reports regarding the availability, order and shipment on daily, weekly and monthly.
• Handles petty cash and maintains cash records and prepares petty cash reimbursements
• Prepare correspondence / submittals
• Schedule and coordinate meetings, interviews, appointments, events and other similar activities for supervisors, which also include travel and lodging arrangements.
• Typing skills and competence with using common office systems and software
• Discretion and understanding the need for confidentiality
• Assist for ordering and procurement stationary by using the software Management Information System (MIS) and invite quotation from various Distributors, Manufactures and Vendors. Follow up the order and shipment.
• Stock taking, updating stock balance. Liaise effectively with the vendors regarding warranty, damaged or missed items.
• Reviewed findings with store operators and find out solution to improve store standards.
• Helped to reduce shortage/damaged issues.
• Responsible for Inventory Reconciliation
• Reviewing book stock based on unit result.
• Advised on ways to improve store standards and to reduce shortage issue after.
• Submission of Inventory corrections to Loss Prevention for the process of book stock adjustment.
• Determination of issues such as interdivisional misdirects, double booking and late receipts.
Work Experience-India Nov '95 to Jan '2007
1. Administration Officer -Suzuki Motors Kerala, India Feb '2002-Jan '2007
(Dealer of Suzuki Vehicles)
Admin/H R Assistant-Daewoo Motors, Kerala Aug '2000- Feb '2002
(Dealer of Daewoo Vehicles)
3. Store Keeper -Popular Automobiles. Kerala, India Jan '1997-Aug 2000
(Wholesale dealer Tata, Leyland& Suzuki Vehicles spares)
4. Counter Sales Man-Indus Motors-Kerala, India Nov '1995-Dec '1997
(Retailer of Tata, Leyland, Mahindra and Suzuki Vehicle spares)
Notice Period: 1 Month
Career Level: Mid Level
Diploma in office Automation ( M S Word,Excel,Power point ,Internet & related applications )