Asst. Manager Administration/HR and Finance
Aga Khan University
مجموع سنوات الخبرة :16 years, 10 أشهر
Major Responsibilities are:
Manage all administrative/HR & finance functions, including:
- General Administration & HR
- Procurement & Purchases
- Service Contracts
- Logistics & vehicle mobility of PDCC
- Recruitment
- Travel & Accommodation
Execute all administrative / HR financial process in the office in line with the Institutional policy, and ensure compliance of all procedures
oversee the entire procurement process of goods & services
Ensure provision of all administrative support in the area of procurement, logistics, hostel, guest houses, safety and security, travel and accommodation, facilities management etc. to the centre and its stakeholders including faculty, staff, students, regulatory bodies, university, etc.
Supervise logistic arrangements for national and international travel, clearance from govt. agencies for VIP and foreigners.
Supervise procurement process as per AKU procurement policy with transparency
Prepare reports. Supervise accounting and lead Budgeting & planning exercise and ensure compliance to financial policies as well as monitor that all expenditures remain within the approved budgets.
Coordinate/liaise with Govt. institutions and Head Office for the execution of planned activities.
General Administration & HR
Supervise & responsible for the following based on the Policy and Procedures:
Plan capital equipment need, their procurement and maintenance through AKU group purchasing and open market when needed
Supervise the entire procurement process as per institutional policy and procedure and get the best quality of goods and service at lowest cost through strong negotiation skills with vendors
Selection of vendors through vendor selection criteria in procurement committee meetings
Establishing terms, pricing, quality requirements, delivery, and contracts
Reviewing all contracts/agreements to achieve "best price/best quality" purchasing
Manage the processing of requisitions, purchase orders, GRN & invoices for purchases.
Ensure Trainings & Developments of staff as per Training Need Analysis (TNS) plans and design career and succession planning for staff
Maintain records of supplier contracts, agreements, goods ordered received and warranty
Recommend to / advise senior management on purchasing matters
Manage vendor relationships and build effective supply chain partnerships
Supervise admin staff for office establishment, maintenance of office building, fixed assets, including vehicles and support Finance section in asset data management
Oversee all the HR activities as per Policy & Procedures
Ensure Trainings & Developments of staff as per Training Need Analysis (TNS) plans and design career and succession planning for staff
Keep the employees highly motivated through guidance and counseling periodically
Proper utilization of Staff Training & Development Budget in line with identified TNAs
Coordinate with AKU-IED HR for new hiring. Preparing Personnel Requisition Form
Explain contract terms and conditions to new staff, and arranging orientation after hiring
Deal with all the queries from the onboard staffs and arranging in house sessions for them.
Arrange in-house trainings for the employees to build a competent workforce
Assist Head PDCC for salary revise proposals and adjustments with promotion recommendations
Lead Annual Performance Appraisal exercise and propose and implement strategies to ensure highly level of performance from the employees
Maintain good working relationship and rapport with government agencies, and local authorities
Make logistic arrangements for VIPs and arrange for security clearance for foreigners visiting AKU - PDCC. Facilitate field visits
Ensure smooth operational activities of PDCC Library, IT section and Resource Centre.
Coordinate with AKU - IED HR for Personal Management & Staff Development according to Plan and Assessments
Subject Details 1. Economic Analysis 2. Business Communication 3. Management Theory & Practice 4. Financial Accounting 5. Marketing Theory & Practice 6. Business Mathematics & Statistics 7. Business Research 8. Human Resource Management 9. Computer Applications for Business 10. Financial Management 11. Cost & Management Accounting 12. Organizational Behaviour 13. Business Policy & Strategy 14. Total Quality Management 15. Management Information System 16. Project Management 17. Training & Development 18. Labour Management Relations 19. Compensation Management 20. Business & Labour Laws
M-Com Major Subjects: Financial Management Managerial Economics Financial Accounting Cost & Management Accounting
B-Com Honours ,University of Peshawar, Peshawar Major subjects: Accounting Marketing Principle of Management Office Management Industrial & Commercial Law Business Maths