Finance and Admin officer
RTI international
مجموع سنوات الخبرة :13 years, 5 أشهر
1. Ensuring that project financial records and practices are maintained in accordance with the company rules and policies and guidelines.
2. Maintain Electronic Records on Quick book
3. Checking petty cash payment and check payment proper authorizations before any payment are made.
4. Checks petty cash replenishment requests & facilitates timely settlements.
5. Reviews payment requests for completeness, compliance to policies and procedures, reasonability of costs, and generally accepted accounting practices;
6. Keep proper documentation of financial records.
7. Prepares monthly employees’ payroll and ensure timely settlement of their deductions (income tax, provident fund, pension, etc.
8. Make sure Pro forma Invoices and bid analysis are signed and approved before any purchase are made.
9. Checking timely Settlement of working advances and project advances, follow up the settlement of accounts receivables of staffs and check
10. Follow up transfer of government obligations, salary income tax and withholding tax payables in country office and field office.
1.Coordinate meetings and conferences, schedule and setup meetings, prepare agendas, and record and develop meeting minutes.
2.Maintain and update confidential HR files.
3.Maintain and update office inventory of supplies and office equipment in compliance with USAID guidelines.
4.Responsible for facilitating day-to-day local office financial management in compliance with contract terms and conditions.
5.Responsible for coordinating local procurements working directly with Tetra Tech home office Contracts and Finance managers.
6.Maintain Electronic Records Management System.
1. Establish and maintain complete and up-to-date coding & records of transaction in Quick book.
2. Review cheque payments, including verification all payments controlling the use of funds and ensuring adherence to budgets, financial rules and procedures.
3. Prepare financial report monthly for donors as required by donors & for stake holders as required by laws and operational agreements.
4. Involve in procurement process which is a checking, enough proforma is collected and bid Analysis made.
5. Prepare the monthly, quarterly & annual financial report with finance manager.
6. Manage non cheque payments, such as fund transfer, income tax, withholding tax, pension, and deposit and post transaction in to accounting system.
7. Assisting finance manager on development of Proposal Budgets and annual Budgets.
8. Monitor proper utilization of budget.
9. Ensure timely payment of insurance premium for vehicles and staff.
10. Process monthly payroll based on timesheet provide by HR.
11. Prepare monthly Vat report to USAID.
12. Prepare bank reconciliation monthly.
13. Review the accuracy of purchase request, completeness, proper authorization and compliance
14. Review proper request various advance like travel advance, personal advances, meeting & workshop advances and timely settlement of those advance.
15. Assist internal and external auditors in providing required information and document during their Audit.
16. Keep proper documentation of financial correspondences and records.
17. Assist inventory of fixed assets and store items semi annually (June & December) to report to stack holders including - USAID
18. Supervise the works of junior Accountants and casher.
1. Undertake all accounting activities in the in Addis Ababa office and field office .
2. Prepare monthly and quarterly financial reports of the field office and submit to Head Office.
3. Assist on day to day administration activities in field office.
4. Prepare check and payment vouchers when approved by the project manage
5. Prepare monthly and quarterly financial reports and submit to Head Office
6. Prepare bank reconciliation monthly.
7. Ensure that fixed asset registers are properly maintained, staff provident funds are current, advances and payables are settled on time.
8. Assist on day to day administration activities in office.