Logistics coordinator
DHL
Total years of experience :19 years, 4 Months
Fleet and Transport Management
•Monitor, Maintain and Control all daily truck movement activities in the substation.
•Coordinates the movements and activities of the Drivers and share detail with requisitioned detail of vehicle for Security clearance & De- confliction purpose.
•Create and send daily reports of all the daily truck movement activities internally to the Project Manager & Transport Manager and to the Partner (WFP).
•Performing the day to day activities ensuring an efficient running of the administration processes of the supply activities following the supply procedures according to DHL standards and protocols.
•Manage the transport of goods to/from WFP SANA’A warehouse.
•Track all commodities from point of origin/WFP WHs to final destination in the target Governments AND comparing waybills against distribution plan.
•Ensure that all vehicles are safe, Ensure that vehicles are daily, weekly and monthly checked according to the standard checklist.
•Warrant all vehicles (and trucks for distributions) are well managed; ensure movements are planned and coordinated.
•Archive, organize and maintain the program filing system.
•Select the proper vehicle according to volume and vehicle condition.
•Participate in meetings with WFP on discussions regarding commodities tracking and monitoring progress and other logistical issues and updates as well as any new formats or circulations introduced by WFP.
•Ensure Rental vehicle fleet, rental drivers comply with DHL vehicle and drivers policies.
•Follow up on the transportation of the goods exiting the warehouse to other destinations in order to ensure they reach their final destination.
•Follow up field team to get updated daily distribution reports of food distributed.
Warehouse/Stores management
•Responsible for the supervision, monitoring, and detailed recording of all warehouse and stock movement activities.
•Ensure proper storage and warehousing of assets and program stocks, including proper receiving and issuing of stocks.
•Confirm all cargo and shipping documents (GRN, RO, Waybills) in place before dispatching the goods for programmers.
•Analyzing data (on commodities, funds, IBDs, OBDs).
•Reviewing the distributions plan and allocated plan with OBDs
•Comparing DHL Reports with WFP Reports in regular bases.
•Providing the finance Department with all the documents for Food Movement at Warehouses (Repacking& Restacking) to issue the invoices.
•Transport and Customs: Performing the day to day procedures and administrative processes for the clearance and transportation of goods in a particular supply office.
•One of DHL Focal points with direct contact to operation logistics and commodity accounting unit.
• Support on managing DHL logistics database and reports.
•Ensure all the original shipping documents are well received in case of receiving new arrival shipments like, packing lists, way bills; bills of lading and the shipping invoices.
•Insuring that commodities quantity in the warehouses are matching the inventory with the documented reports.
•Following up complex issues (loss, damage, recovery) and report losses to finance.
• Coordinate between stations, WFP and head office in Sana'a.
•Failing and organize all related documents at logistic department.
•Monitoring the loading/offloading NFI, shelter &Nutrition activities at the warehouse.
•Follow up and review the stock report and warehouse weekly/monthly report.
•Prepare Stock Movement and Fleet reports, as well as a logistics reports.
a high level of customer service & professionalism taking into account the consideration that all DHL customers have an express requirement and looking for instant and immediate action.
•Report, evaluate and investigate recurring operational problems that are highlighted through traces and then direct the information accordingly for corrective actions to be taken.
•Highlight opportunities and suggest solutions to improve DHL’s procedures, technology and service so that DHL can provide continuously universally high level of service to all customers.
•Helping to achieve revenue targets through effectively promoting and selling DHL’s products and value-added services.
•Ensure that the team completes perfect daily manifesting.
•Train advisors a\&develop incentive to promote and sell DHL values-add services such as import express,
•Follow up on all customer enquiries and direct customer to the correct DHL Dept where further information is required.
•Record shipment data such as weight, charges and damages.
•Work effectively both individually and as part of a team to achieve both individual and Department goals and objectives and strive consistently to promote a positive team spirit.
•Check regular that all service points are maintained up to required standard.
•Organized shipments and goods, custom release and clearance arrangement.
•Ensure International shipments are organized before arriving the port and all documents are approved.
Achievements
•The Best Employee for Quartier III. 2010 at the Customer Service Dept.
•The extra miller for 2011 at the customer services Dept.
•Certificate of 5th years at customer services.
•Cooperation Award 2010 at the Customer Service Dept.
•The extra miller for 2013 at the customer service Dept.
•The extra miller for 2015 at the customer service Dept.
mobile phone and telephone monthly summary, communicate with staff to refund personal use, prepare monthly personal bills deduction sheet, and follow up with finance on deduction operation.
•Receive guests at the reception area, inform staff of the visitor, and ensure that they are correctly directed to the relevant office.
•Provision of water and energy supplies to all buildings.
•Conduct money transfer as needed.
•Monitoring the movement of bank vehicle, patrol expenses, maintenance and frequent following up.
•Ensure detailed tracking of vehicle use to inform monthly payment of rental vehicles.
•Proper and timely maintenance and repair is carried out for vehicles
•Answer phone, send and receive e-mail and faxes, keep current addresses and maintain file of incoming and outgoing communications.
•Provides support for travel booking such as ticketing, accommodation and transportation.
•Assist in providing the necessary administrative internal follow-up and archive documents related to all official documents related to visas, permits to stay, residence permits.
•Sending and receiving the Mail with Courier Companies (DHL, FEDEX, ARMEX, TNT).
•Coordinating with supply companies for the maintenance of other office equipment, such as telephone system, Fax machine and photocopier machine.
•Procure office equipment and furniture (including communication and audio equipment, supplies etc).
•Type and prepare correspondence and letters both English and Arabic languages, sending faxes
and scan.
•Supply the bank branches with their needs like: printed materials, copy papers.
•Reports damage/ defects in office furnishings and equipment to project management and organizes and follows up on maintenance and repair.
Control and Secretary Tasks; also include my duties: Make sure that controlled copies of latest approved.
•Organizes and coordinates appointments for the officer responsible for the contract and cooperation.
•Prepare and follow on the travel permits for project teams
•Coordinate logistical arrangements/booking of meetings, workshops, trainings, visits and other
events if support to responsible project team members is needed
•Prepare coordination meetings and workshops materials
• Draft agendas, Prepare correspondence, take minutes at coordination and project management
level meetings workshops and maintain attendance sheets
•Maintain the documents in the document control office under safe protection without any damage or deterioration with easy traceability
• Manages incoming and outgoing correspondence (post, fax, email) and priorities and organizes it.
•Ensure proper management and responsible of office stationery supplies including maintenance of stock list of stationery, Distribution of stationery.
•Assists in the process of providing suitable accommodation to office, requests price quotations from travel agent, assist in booking and confirmation of international and national flights and hotels.
•Prepare and follows up on benefits and services payments in due time.
•Prepares and organizes information materials for the officer responsible for the contract and cooperation and/or meetings.
•Establish a proper filling system and maintain files and documentation in good order.
•Performs other duties and tasks at the request of management.
•Reports damage/defects in office furnishings and equipment to project management and organize and follow up on maintenance and repair.
•Translation of simple correspondences, when need.
for English courses in New Horizon institute, MALI, YALI & Exceed institute (Sana’a). •Course on supply chain performance management
for English courses in New Horizon institute, MALI, YALI & Exceed institute (Sana’a). •Course on supply chain performance management
-2020 •Degree's
for English courses in New Horizon institute, MALI, YALI & Exceed institute (Sana’a). •Course on supply chain performance management
for English courses in New Horizon institute, MALI, YALI & Exceed institute (Sana’a). •Course on supply chain performance management