Project Procurement Engineer
Setec TPI Consulting Engineers
Total years of experience :17 years, 5 Months
Analyze the requirement and identify the probable vendors.
Organize the vendor pre-qualification as per the proponent set criteria. If required.
Prepare the contract plan and present it to the Procurement Review Committee for their approval.
Review RFP documents consisting of Scope of Work, Pricing Schedule, Other Standard Terms & Conditions and set Instructions to Bidders.
Release the RFP after proponent review and acknowledgement.
Ensure the vendor registration.
Receive and Reject Bids / Tenders based on compliance conformance of bidders.
Commencement of Commercial Evaluation post receipt of the Technical Evaluation Report.
Ensure 3 or more accepted vendor proposals else, stipulate the Company Estimate for evaluation.
Commencement of commercial evaluation as per the set pricing structure.
Prepare and head the negotiations.
Finalize the contract documents and inform the successful and unsuccessful bidders accordingly.
Attend the Kick-off meeting with the selected vendor and proponent.
Ensure the contract endorsement by the authorized signatories of the Company and Contractor.
Co-ordinate with the Contracts Administrator for uploading the Contract in SAP and issuing the Purchase Order.
Ensure the Contract File Checklist is completed before hand-over to the Contracts Administrator for filing.
Processed the Change Orders, arising due to the Expiration attainment or Ceiling Value threshold attainment or any Changes in the Scope of Work.
Develop contract specifications, work statements (scope of work), and terms and conditions for the procurement/contracts of specialized materials, equipment, and services.
Prepare bid packages, conduct bidders' conferences, analyze and evaluate proposals.
Evaluation of vendor pre-qualifications.
Negotiate subcontract provisions, terms & conditions, coordinate additions, deletions, or modifications.
Participate in the group of Contract and Purchasing managers to develop improvement and streamline subcontract policies, procedures and processes.
Work closely with the end user department to finalize the scope of work and pricing structure before floating the RFP(Request for Proposal).
Work with and execute various types of contracts - Firm Fixed Price (FFP), Cost Plus Fixed Fee (CPFF), Cost Plus Award Fee (CPAF), etc.
Develop new vendors with relevant background and required experience.
Process and evaluate change orders for the existing and nearing expiration contracts.
Select preferred subcontractor; issue award and manage from execution to termination.
Preparing the contract documents after the award and preparing contract purchase agreement in the system to facilitate the issuance of purchase orders against the rendered services.
Responsible for payment of invoices and post award subcontractor relationship.
Verifying and penalizing the contractor in case of any breach of the ‘general terms and conditions’ or the ‘supplier’s code of conduct or ethics’ documents or any other contract document.
Specialized in the turn-around maintenance and shutdown outsourcing, plant maintenance outsourcing, annual maintenance contracts for the installed equipment, with the OEM, repair and supply of spares of different equipment installed.
Processing the service PRs and issuing the service orders to the successful bidders.
Coordinates with vendors and suppliers for deliveries and planned regions
Coordinates all retail sales and promotion efforts
Works closely with the QA manager for processing the Warranty Claims
Analyzes the warranty claim by evaluating the damage
Coordinates with the supplier in order to the obtain the procedure for claiming the product warranty if there is a manufacturing defect
Coordinates with the factory if there is a claim for any in-house product and updates the same in the ERP
Worked closely with the Sales team and studied the client inquiry and standards and also helped in preparing quotations as per the market price or by discussing with the OEM and Design team while maintaining the standard profit margin of the organization
Maintained the standards (ISO, ASTM, BSi, ASME, ANSI, DIN, etc.) while quoting and also ensuring the same with the products traded in.
Following up with the vendors in and out of the Kingdom in regard to the quotations and material availability as a part of expediting material deliveries
Managed Medium and Large size Projects involving Planning, Scheduling, Cost Control, Quality Control, etc
Updating the ERP with the relevant files and its index, receiving materials as per the delivery note and PO
Coordinating with the finance team for the release of any over due payment
Maintained the address book for clients and suppliers
Had a good business relationship with the local suppliers across the region
Analyze prices of quotations and finalize purchase orders
Place the purchase order to local &foreign suppliers
Met the suppliers regarding any raised issues
Study and recommend alternatives to clients
Maintain purchase invoices and update ERP
Coordinate with the clients regarding price issues
Prepare the merchandise transfer note
Keep record and prepare daily purchase & sales report
Maintain sales staff progress and weekly report to management
Sending weekly report to the GM regarding sales and purchase activities
Procurement of materials and services. Also covered source determination, vendor selection, purchase order processing and monitoring
Sending Request for Quotations (RFQ) to prospective vendors, preparing quotation evaluation sheets and issuing Purchase Orders (PO) to the vendors
Handling Warranty Claims and reporting to the General Manager if there is any defect from the overseas suppliers and updating in the material master (ERP)
Handling the in-house production warranties by coordinating with the factory manager and evaluating the same
Following up with the vendors in and out of the country in regard to the quotations and material availability as a part of expediting material deliveries
Keeps in track the whereabouts of the material to be received with proper co-ordination with the logistics and the shipping department
Segregates and identifies the material and compares the actual material and the packing list and identifies various information of a material such as a material number, part number and all other specifications
Arranged payment for outstanding invoices
Inspects the received material for Quality and Quantity and prepares a Material Receiving Report (MRR)
Have managed Medium and Large size Projects involving Planning, Scheduling, Cost Control, Quality Control, etc.
Updating relevant files and its index, receiving materials as per the delivery note and PO
Good communication with the suppliers to ensure the business probability.
Tracking and following up of all direct out maintenance related purchase from supplier and stores
Maintenance of complete database of purchase requisitions and purchase orders in a systematic way for easy tracking purpose
SAP Consultant involved in Inventory Management
Maintenance of Master Data
Warehouse updation on SAP Database
Invoice verification
Warranty Management
Maintenance of Store Products
Inquiries made for the Products required on the SAP R/3 4.7 Release
Working on SAP-ERP system and its processes in the Material Management Module, covering areas of Purchasing, Warranty Claims, Inventory Management and Invoice Verification
Also knows Master Data Maintenance and System Configuration
Responsible for Configuration of Vendor Master, Material Master, Info Records, Source Lists and Pricing Conditions
Creation of Plants and Storage Locations, Storage Bins Processes
Installation, Commissioning and Integration of Lucent Base Station Equipment and Growth Base Transceiver Station.
Testing, RF Optimization and Troubleshooting of limited number of B.T.S.
Advance Troubleshooting consisting of E-Linking up using Patch Cords.
Preparation and Submission of Check list (RFE, I&C, Integration and RF).
To restore non-functional sites by dispatching FEO'S thus maintaining network availability in a minimum amount of time with emphasis on preventive and timely maintenance
