ADMINISTRATIVE AND SECRETARIAL
VARIOUS
Total years of experience :32 years, 6 Months
ADMINSTRATIVE ANDSECRETARIAL
Executive Assistant to VP for Ports, Terminal & Global Management
Handling day-to-day operations Ports and Terminal section.
Handling communication with various vendors and customers of Middle East, United States, Australia, Europe and Far East countries.
Maintaining Travel plan and arrange travel booking through Dnata TMS booking system.
Handling documentation related to long term and short term contracts with various Ports, Depots and Terminals.
Scrutinize the contracts before sending for legal and executive management approval and distribution of contracts after signature.
Arrange meeting with various clients and update AVP’s meeting plan and daily schedule.
Actively involved in Company’s long term growth plan module setting, by providing required data for consultants and team members.
Handling subcontractors queries from different countries.
Coordinate with operations / vendors / logistics channels on day to day basis
Maintaining required data related to ports, terminal and depot contracts.
Executive Assistant to AVP for Ports, Terminal & Global Management
Handling day-to-day operations Ports and Terminal section.
Handling communication with various vendors and customers of Middle East, United States, Australia, Europe and Far East countries.
Maintaining Travel plan and arrange travel booking through Dnata TMS booking system.
Handling documentation related to long term and short term contracts with various Ports, Depots and Terminals.
Scrutinize the contracts before sending for legal and executive management approval and distribution of contracts after signature.
Arrange meeting with various clients and update AVP’s meeting plan and daily schedule.
Actively involved in Company’s long term growth plan module setting, by providing required data for consultants and team members.
Handling subcontractors queries from different countries.
Coordinate with operations / vendors / logistics channels on day to day basis
Maintaining required data related to ports, terminal and depot contracts.
From April 2012 to till date: United Arab Shipping Company SAG. Dubai
Position: Executive Assistant / Ports and Terminal Section
Responsibilities:
❖ Executive Assistant to VP for Ports, Terminal & Global Management
❖ Handling day-to-day operations Ports and Terminal section.
❖ Handling communication with various vendors and customers of Middle East, United States, Australia, Europe and Far East countries.
❖ Maintaining Travel plan and arrange travel booking through Dnata TMS booking system.
❖ Handling documentation related to long term and short term contracts with various Ports, Depots and Terminals.
❖ Scrutinize the contracts before sending for legal and executive management approval and distribution of contracts after signature.
❖ Arrange meeting with various clients and update AVP's meeting plan and daily schedule.
❖ Actively involved in Company's long term growth plan module setting, by providing required data for consultants and team members.
❖ Handling subcontractors queries from different countries.
❖ Coordinate with operations / vendors / logistics channels on day to day basis
❖ Maintaining required data related to ports, terminal and depot contracts.
April 2004 till March 2012 Fugro MAPS Holdings Limited, Sharjah
Position: Administrative Supervisor
From March 2004 to March 2012: Fugro MAPS Holdings Limited
Position: Administrative Supervisor / Operation Coordinator
Responsibilities:
❖ Handling day-to-day operations of Survey Department
❖ Arranging flats and villas for staff accommodations
❖ Actively involved in licensing and staffing of new office and accommodation
❖ Providing induction training to newly appointed Survey personnel
❖ Arranging security passes with CNIA including oil fields and airports for getting access to various survey fields and Representative in CNIA for the last 5 years
❖ Arranging Air tickets and travel arrangements
❖ Maintaining Calibration and Service records of Survey Equipment
❖ Managing client order despatches - by courier and cargo
❖ Organising and conducting induction training for new recruits in Survey Dept
❖ Handling local purchase of all necessary materials related to ground survey
❖ Responsible for all kinds of Materials Control & Warehousing
❖ Handling subcontractors from different countries
❖ Coordinate with operations / vendors / logistics channels on day to day basis
❖ Arranging transportation for survey crews, liaise with rent a car companies
❖ Maintenance and purchase of company vehicles and assigning to survey crews according to job requirements.
❖ Supervise and make necessary arrangements for crew mobilisation to different countries such as Europe, Africa and Far East for survey purposes
❖ Follow up of Payments / Negotiate with Suppliers, Issuing Purchase Orders and Invoices
❖ Responsible for all types of correspondence including preparing Letters, Fax, Email messages and Delivery notes
August 1999 till March 2000 United Arab Shipping Company SAG., Dubai
Position: Secretary to Container Operation Manger
(Middle East Region)
May 1999 till August 1999 Overseas AST Company, Dubai, UAE
Position: Secretary to Purchase Manager
April 96 till May '99 Abdulla Associate Travel & Trade Links, Bombay, India
Position: Branch Manager
⇨ B. Sc; Botany from University of Calicut, Kerala, India, 1986