Mya Thu Zar

Office Administrator في Alshaya Group

• الإمارات العربية المتحدة
• أشغل هذه الوظيفة منذ نوفمبر 2011

Duties & Responsibilities:

 Working as part of a team and supporting the office manager.
 Responsible for the Day-to-day tasks and administrative duties of the office.
 Administrative support Web Base Biometrics Staff Attendance/ HRSSI / Staff Overtime.
 Answer all incoming call and inquiries
 Monitoring, coordinate, organize and remind all employees and new joiners on their visa, labor card and EID issuance and expiration date.
 Responding to all employee requests, incoming / outgoing mail, document filing, photocopying, and scanning.
 Compile and update employee records.
 Coordinating between departments and operating units in resolving day-to-day administrative and operational problems.
 Preparing business correspondence, Microsoft Office (Word, Excel, PowerPoint, and Outlook).

HR:

 Maintenance of Sick Leave, Un-authorized leaves and Annual Leave Tracker
 Disciplinary & Counseling records
 Preparing Final attendance and clearance for resigned and terminated staffs.

Finance & Procurement:

 Issuance of petty Cash for MISC expenses, maintaining Cash reports, bills, and Trackers.
 Reconcile Monthly deposits
 Reconcile the accounts receivable.
 Raising local purchase orders (LPO) for monthly consumptions to run the operations.
 Communicating and follow up with suppliers for consumable and stationary purchases.
 Ensures that all purchasing follows regulations and laws related to purchasing practices and in accordance with company policy.
 Prepares and develops tender documents and supplier bid lists to obtain competitive Quotations on commodities and services.
 Analyses current procurement activities and recommends improvement through more efficient procurement methods, quantity discounts, standardization, value analysis and cooperative purchasing.
 Reviews tenders and purchase award documentation with respect to quality, suitability, delivery, and pricing.
 Responsible for awarding a contract with consensus from the respective department.
 Expedites outstanding purchase orders to ensure delivery requirements are met.
 Collects and reports statistics to measure commodity and/or supplier performance.
 Assist in resolving Accounts Payable invoice discrepancies and variances after Accounts Payable make initial inquiry
 Handling Finance related work (Omni flow, Oracle applications)
 Follow Up payments for suppliers with Finance.
 Periodic Accruals for Finance.

WORKING EXPERIENCE

Company Name : Abu Dhabi National Hotels (ADNH Compass)

Brand Name : DUBAI, UAE

Designation : Waitress ( Dec 2009 to October 2011 )

Duties & Responsibilities:

 Always take care the customers
 Greeting and Welcoming Customer
 Asked the customer what they need
 Entertaining the customer with full attention
 Cheerful and Outgoing ( present good customer service skills )
 Always smiles, is friendly and willing to serve and please customers
 Shows desire and willingness to work with superiors, willingly accepts responsibility
 To maintain cleanliness of work area.