Temporary Finarnce Administrator
Dubai Financial Services Authority
Total years of experience :3 years, 7 Months
Assisting the Head of Finance with his calendars, meeting, hotel and air tickets bookings.
Provide administrative support in all financial services including invoicing, data entry, filing, and documentation to the Finance department.
Provide support in handling petty cash.
Check all financial files and vouchers sequence for audit purposes.
Assist in carrying out data entry for all financial and HR information on the systems.
Filing of documents and contracts management for the Finance department and archive and store them properly.
Prepare minutes of meetings for all Finance department meetings, and any other administrative tasks as required.
Support in suppliers’ invoices reconciliation with purchase requisitions, follow up for delivery notes, credit notes and statement of accounts, cheques issuance.
Cover Procurement and Invoicing Officer’s work
Office Administration
Manage Reception Area. Stationary & Pantry management.
Manage Couriers/Invoices, Cleaner Supervision, Liaising with building management office.
Process access cards for Building and Office, First Aid Box, Ordering Business cards.
Handles all the correspondence and documentation requirements by the department.
Over all in charge in office administration and operations. Like Office and Pantry supplies requisitions
Maintain and create database and spreadsheet for excellent filing system ensuring information is easily retrievable
Reporting directly to the Director of Operations.
IT Support
Monitor and review the CMS (Cargo Management System) updates and the group mails of the department.
Maintaining & monitoring centralized cargo database to include cargo reports, airway bills, exits & PODs.
Solve & Assist IT related issues.
Team Assistant/Team Support:
Assist the Cargo Supervisors with the daily Cargo Manifest updates and other related issues to cargo outbound operations.
Assists monitors and supervise Cargo Agents daily talks and all other related issues with Inbound Department.
Support to HR/Sales/Accounts:
Update joiners/leavers, Staff movement across stores. Report generation on monthly basis. Report/identify employees working less /Extra Hours plus extra absences other than weekly off.
Screen resumes submitted by walk-Ins. Schedule candidates for interviews as and when required.
Printing HR and Training Documents for Induction purpose and other training schedules. Create files/folder to be used for HR.
Arrange and coordinates with HR Team the vacations, airline, hotel bookings and visa processing of all the employees in Cargo Operations working employees.
Maintaining, compiling, preparing, and submitting time sheets to our Accounts Department to ensure expense claims of operations personnel are submitted in a timely manner and for payroll processing purposes.
Maintains Duty roster of Cargo Agents and Supervisors for the Operational support personnel.
Handles Department's Petty Cash, Prepares the Liquidation Reports and Expenses of Cargo Agents and Cargo Operations Team. Prepare Month End Report of the Funds and Balances of DWC Cargo Operations.
Raise Local Purchase Order for the supplier and process checks or cash payments.
Prepares invoices for the customers according to the given tariff by Sales Manager.
Bid and inquiry tariff rates from different airline cargo companies.
Process visas and hotel bookings of new joiners in coordination with the Recruitment Team.
Bachelor of Science in Secretarial Administration Major in Airline Secretarial