Mylene Sison

 Recruitment & Selection
- Identify the right candidates for the right job through assessments, interviews and employee profiling processes.
- Maintain fair and equitable recruitment approach in line with the specific requirements.
- Conduct relevant employment checks on all employees and prepare job offer to the successful candidates.

 New Employee Assistance
- Arrange necessary preparation for new employees.
- Issue and explain to the employee of his / her employment, fill up forms and get signature from them.
- Inform the employee of his/ her employee code.
- Enroll him/her in the Biometrics
- Inform the IT Department for arrangement of the IT Requirements. The IT requirements may include but not limited to email address, telephone extension, desktop /PC, and outlook account.
- Endorsement of the employee to his Immediate Supervisor and/or Department Manager.

 Preparing Standard Letters
- Employment Certificates, Embassy Letter, Letters to the Bank and other official letters that are covered by the Department.
- The release of the employee’s request will be three (3) working days from the date of request, provided that the documents submitted are complete and the signatories are available.

 Leave and Payroll Benefits
- Facilitate Leave applications of employee, establish leave plan, arrangement for necessary preparations after approval, computation of leave settlements, exit permits and computation of final settlement.
- Ensure a proper follow up with the Finance Department on payments and deductions on monthly basis.
- Payroll Preparation by providing relevant data, sick leaves, vacation, deductions etc.
- Prepare monthly payroll by ensuring all payroll transactions are processed efficiently.
- Collecting, calculating, and entering data in order to maintain and update payroll information.
- Resolving payroll discrepancies.
- Maintaining payroll operations by following policies and procedures.

 Employee Administration
- Update employees’ record files with all correspondence related to each employee is updated continuously.
- Ensure that new appointments, transfers and terminations, changes in job classification, merit increase are record correctly.
- Ensure efficient record keeping which is easily accessible.
- Ensure that salary packages of permanent employees are prepared in timely manner.
- Ensure that files are opened for new appointments and transfers are done.
- Ensure that files are closed when employees resign or services are terminated.
- Ensure that attendance register sheets are scrutinized monthly.
- Ensure that new employee’s forms and contract are received and completed.

 Health & Life Insurance
- Assist on the renewal of staff medical and life insurance plan.

 Disciplinary & Grievances
- Assist the HR in Charge to verify and confirm warnings ad monitor improvement undesirable behavior and misconduct.

 Routine Administrative Functions
- Ensure that all letters and other correspondence are correct, signed and send out on time.
- In charge in ordering Stationaries and preparing LPO’s.
 Other tasks that may be assigned from time to time

Company Name: Qatari Diar- Saudi Bin Laden Group (QD-SBG)
Position : HR / Admin Assistant
Inclusive Date : July 01, 2014 - up to the present
Job Description:
 Prepare Standard Letters - Employment Certificates, Letters to the Bank and other official letters that are covered by the Department.
 Advice employee’s regarding status of their Leave Request and Official Request.
 Prepare Transfer Letters - Lateral Movement, Head Office-Site, Site- Head Office, Site-Site.
 Prepare Manpower Hiring Requests.
 Prepare Re Joining Duty Slips.
 Process Leave and Exit Permit Request - Get Approval from HR Manager, DCEO CEO, once approved prepare exit permit request and forward to PRO one day before the departure date of an employee.
 Assist in Payroll Preparation by providing relevant data, sick leaves, vacation, etc.
 Prepare Monthly Timesheets and Monthly Attendance Summary Report for AVQ Employees - Head Office.
 Maintain Human Resources Records by recording new hires, transfers, termination, changes in job classification, merit increase and tracking records.
 In charge in Dispatching all Incoming and Outgoing Documents.
 In charge for Opening an Account for all New Employees.
 Compile and update employee records (201 file) hard and soft copies.
 Other tasks that may be assigned from time to time.
Company Name: Qatari Diar- Saudi Bin Laden Group (QD-SBG)
Position : Secretary - Project Manager
Inclusive Date : July 01, 2014- May 09, 2015
Job Description:
 Type letters, proposals, reports, notes, and forms from written drafts, dictation and/or outlines by PM(s) and teams - proof reading and often exercising individual judgment to ensure correct for- mat, spelling and punctuation.
 Prepare and distribute incoming/outgoing correspondence for PM(s) and teams as needed.
 Answer PM(s) telephone and greet callers, screening contacts to help manage PM’s time.
 Make meeting, travel, and lodging arrangements for PM(s) and/or team members as necessary.
 Maintain confidential information private and effectively interact with various levels.
 File any project folders/files that are not being used by our team and Collect supplies requests and pass out supplies to our team.
 Maintain neat and organized work area that allows efficient access to project information required by others, Organize and maintain correspondence, reports, and files.

Responsible in providing the required personnel for different departments /unit/ sections / branches through (a) scouting of qualified applicants . (b) screening through testing, interviewing and background checking, and (c) selection and placement.
In charge of the preliminary interview, scheduling of examination, evaluation of application and reference checking / clearance.
In charge in the preparation and updating of bank' s organizational chart of every department / section / unit / branches. See to it that the same is approved by the president and the HR Head. Changes will need approval of the authorized signatory.
Responsible in administering the test for qualified applicants and evaluate at the same time.
In charge of regularly updating the duties and responsibilities of all positions at every department / section / unit / branches. See to it that it is regularly updated through coordination with the concerned heads at least once a year or as it need arises. Seek approval of the HR Head for major changes will need approval of the authorized signatories.
Responsible in the preparation of Notice of Personnel Action (NPA and the duties and Responsibilities of newly hired employee for their conforme, permanent employees, job rotations and other movements of employees.
In charge of preparing reports of newly hired / resigned / retired employees submitted to various department / units/ sections every month.