General Administrator
ALTRAN
مجموع سنوات الخبرة :8 years, 2 أشهر
· Responsible for the general administration of office operations. Responsibilities include, but are not limited to, reception, administrative and clerical support; dealing with the Company's many public;
• Maintain everyday cleanliness using the company car and safe driving.
• Keeping diary on daily basis and records updated like mobiles and office tools.
• Manage all outdoor tasks such as payments of invoices, bank related tasks, DU, Water, Electricity and deliver new visa or cancellations to airport-immigration.
• Coordinate and cooperating on each department on any given tasks.
• To drive and deliver projects on high priority documents to any point in UAE.
• Checking on PO Box for mails, subscribe magazines, parcels packages and notices.
• Create monthly report and analyzing all du mobile numbers for the line manager to review and to the accounts for payments.
• Create monthly expenses of the office and transportation petrol, SALIK, parking, maintenance and purchasing office supplies and furniture.
• Provide professional secretarial support to senior management, including maintaining confidentially, managing priorities, and meeting deadlines.
• To assist and process employees for contract signing, medical, UAE ID, passport renewal with visa arrangements in embassies or KSA visa done in VFS centers.
• Other duties as needed to ensure smooth operations related to matters with CEO, Administrative and Human Resources team.
• Assign and provide IT support issuing laptop & new du mobile, setup email accounts, installing software and maintaining office tool repairs.
• Served as Fire Warden, to observe safety protocols and to ensure all occupants evacuate the premises in case of any fire emergency and trained First Aider.
Attended all drivers and visitors, handle inquiries and direct them to appropriate persons.
• Provided excellent customer service support to drivers and manage incoming mails and routing them to concerned departments.
• Provide administrative support, clerical assistance, registration procedures, creating direct emails and reception support.
• In-charge of all the Passports of Staffs and drivers. Ensure all passports, driver licenses, labour, health, and UAE ID cards are scanned, stored and recorded as per DMS (Document Management System) database for any references needed.
• Monitors and updates the record details of staff and drivers from NTMS (National Taxi
Management System).
• Assisted and coordinated to all the departments for proper documents distribution required.
• Ensured all transactions are completely and accurately recorded. Ensure that all necessary paperwork and information is passed to the relevant department immediately.
• Maintains and organizes the record files cabinet and keeping the passport properly.
• Stacking and arranges uniforms for releasing. Keeping supply and demand.
• Supported and assisted Managers and senior staff’s in all administrative related works.
• Reviews and proofread documents.
• Compose and type business correspondence, internal memoranda, circulars and notices.
• Arranged travel itineraries, ticket bookings and accommodations of the employees.
Bachelor of Computer Science