Office Manager
KGL Holding
Total years of experience :23 years, 9 Months
• Overseeing the CEO office.
• Serve as liaison on behalf of the CEO with corporate clients and projects, and assist with all local and international communications.
• Assign and monitor clerical, administrative and secretarial responsibilities and tasks among office staff.
• Recruit, train, coach, mentor and discipline office staff
• Organize and maintain diaries and schedule meetings.
• Respond to and screen phone calls, enquiries and requests, and handling them as appropriate.
• Responsible for travel arrangements, visas, and accommodation for top management.
• Handel and respond to incoming email, faxes and post, and correspond on behalf of the management as required.
• Produce documents, briefing papers, reports and presentations as necessary.
• Responsible for internal and external correspondence.
• Ensure filing systems are maintained and current.
• Ensure security, integrity and confidentiality of data
• Performs related duties as required.
Administration Manager
• Ensure the best practice of the company Internal Policies and Procedures.
• Responsible for all official licenses and legalization (including subsidiaries: Maastricht Business School-Kuwait, BITE Global and Retail Academy Global).
• Responsible for staff residences, job offers, employment contact, orientation to the business and culture, attendance, insurance, admin orders, letters, internal circulars and notification..etc.
• Assist with staff payrolls, part-time wages, sick and annual leave, deduction and reimbursement.
• Interpret policies and procedures to assigned staff.
• Responsible for accounts, invoicing, payments & receivables, purchase orders, quotations, bank correspondences and transaction, petty cash, and assist with budgets.
• Responsible for property, adverting, insurance, purchasing, printing, maintenance and inventory.
• Assist with corporate proposals, contracts and tenders etc.
• Responsible for students’ internal and external correspondence.
• Communicate with corporate clients, suppliers and other business as necessary.
• Responsible for all purchasing and procurement orders, supplier and vendors (cleaning, maintenance, agriculture, furniture, office supplies and stationery, etc.)
• Provide necessary support to Dean, faculty member, students and staff as appropriate.
• Responsible for travel arrangements, visas, and accommodation for visiting faculty members, staff, and corporate visitors.
• Communicate with ministries and government bodies as necessary.
Office Manager (Chairman and Vice Chairman & CEO)
• Overseeing the Chairman office and the Vice Chairman & CEO office
• Serve as liaison on behalf of the Chairman and Vice Chairman/CEO with corporate clients and projects, and assist with all local and international communications.
• Assign and monitor clerical, administrative and secretarial responsibilities and tasks among office staff.
• Recruit, train, coach, mentor and discipline office staff
• Organize and maintain diaries and schedule meetings.
• Respond to and screen phone calls, enquiries and requests, and handling them as appropriate.
• Responsible for travel arrangements, visas, and accommodation for top management.
• Handel and respond to incoming email, faxes and post, and correspond on behalf of the management as required.
• Produce documents, briefing papers, reports and presentations as necessary.
• Responsible for internal and external correspondence.
• Ensure filing systems are maintained and current.
• Ensure security, integrity and confidentiality of data
• Performs related duties as required.
Brief:
• Devise and maintain office systems, including data management and filing.
• Responsible for travel arrangements, visas, and accommodation for management and visitors.
• Respond to and screen phone calls, inquiries and requests, and handling them as appropriate.
• Organize and maintain diaries and schedule meetings.
• Handel and respond to incoming email, faxes, and post, and correspond on behalf of the management as required.
• Manage and handle management's mail received from all departments and external bodies.
• Produce documents, briefing papers, reports, and presentations.
• Communicate with and handle corporate clients and projects.
• Manage and process payments requests, purchase orders, invoicing and receivables.
• Organize meetings and ensure managers are well prepared for meetings.
• Liaise with clients, suppliers, and staff and provide necessary support.
• Ensure that effective and appropriate HR Policies and Procedures are in place to meet legal requirements, best practice, and organizational objectives.
• Provide counsel and assistance to employees at all levels in accordance with the company's policies and procedures.
• Prepare and produce employment contact, employment changes, salary, promotion, leave and terminations, admin orders, letters, etc.
• Manage, maintain, and prepare all Ministry correspondences, forms, bills, requests, and licenses.
• Responsible for the institutes/ university licenses and relevant correspondence with PAAET, PUC and CSC and other governmental bodies.
• Process and maintain confidential personnel documents in an appropriate manner.
• Organize and coordinate the recruitment and selection of new staff.
• Assist in staff payroll (staff attendance, deduction, increments, and allowances
• Assist in printing, purchasing, and Property & Medical/life insurance requests.
• Arrange and handle advertising and media for different purposes.
• Responsible for internal circulars and notification.
Brief:
• Responsible for the following training Departments: Arabic, English, Translation & Accountancy (ACCA/CAT).
• Receive, monitor and respond to all incoming mails (including direct manager).
• Receive and screen phone calls, inquiries and requests, and handling them as appropriate.
• Correspondence on behalf of the direct manager.
• Liaise with staff, teachers, clients, supplier etc. as appropriate.
• Responsible for the direct manager diary.
• Organize and prepare travel itineraries.
• Plan, organize and manage meetings, events, and projects.
• Prepare and manage budget, accounts, and receivables.
• Prepare and type presentations and reports.
• Manage, maintain, and update filing and office systems.
• Source and order stationery and office equipment and other inventories.
• Arrange for Advertising and media campaign.
• Assist in translation and proofreading.
• Manage reception, registrations, filing, and communicating with students & corporate clients.
• Perform other related duties as required
Business Administration
Certificate