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Divina Rose Caacbay, Administrative and HR Assistant

Divina Rose Caacbay

Administrative and HR Assistant·PV General Trading LLC

United Arab Emirates

Bachelor's degree, Financial Management and Accounting

Work experience

Total years of experience: 12 years, 0 months

Administrative and HR Assistant

February 2026 - April 2026

PV General Trading LLC

Dubai, United Arab Emirates

February 2026 - April 2026

UAE Labor Compliance: Managed staff residency and labor records to ensure 100% adherence to local regulations and ministry requirements.

Digital Attendance Management: Spearheaded daily workforce tracking using DigiSME, ensuring 100% accuracy in biometric logs for payroll processing.

Office Governance: Established a centralized digital filing infrastructure for HR and Finance, increasing record retrieval speed by 40%.

Financial Administration: Facilitated daily expense encoding and payroll support via Zoho Books with zero-error accuracy.
Company industry:
Trading & Commodity Trading
Job role:
Construction and Building

IT Data Entry/Administrative Assistant

October 2023 - October 2025

Lulu Group International

Dubai, United Arab Emirates

October 2023 - October 2025

Administrative Support: Handled daily emails, phone calls, and business correspondence, providing excellent customer service and communication support to internal teams and clients.

Trading Operations Control: Managed high-volume processing of quotations, invoices, and SOAs using SAP ERP - MM/SD and Vynamics.

Coordination & Scheduling: Coordinated with suppliers and internal departments to resolve queries and ensure timely
documentation flow; supported scheduling and operational tasks as required.

Technical Troubleshooting: Resolved front-end system glitches to ensure smooth data flow to the back office and uninterrupted store operations.

Filing & Records: Maintained digital filing systems and records improving document retrieval speed and ensuring audit readiness.
Company industry:
Retail & Wholesale
Job role:
Administration

HR/Payroll Assistant

October 2016 - October 2023

Puregold Price Club Inc.

Manila, Philippines

October 2016 - October 2023

Recruitment Lifecycle: Led the talent acquisition process from screening to onboarding; boosted interview attendance by 40% through optimized coordination.

Full-Cycle Payroll & Benefits: Directed end-to-end payroll for 2, 000+ employees, including administration of statutory benefits and deductions.

Settlements & Billings: Orchestrated complex Last Pay processing and department billings, performing meticulous audits for error-free payouts.

Facility Management & HRIS Management: Leveraged Facility Management Service Provider and integrated Human Resources Information System platforms to manage comprehensive employee databases and confidential records.

Process Improvement: Launched a digital time-tracking system that reduced manual processing time by 25%.
Company industry:
Retail & Wholesale
Job role:
Human Resources and Recruitment

Administrative Coordinator

September 2014 - September 2016

HOPE Management and Engineering Services

Navotas, Philippines

September 2014 - September 2016

Operational Reporting: Maintained project databases to generate progress updates and status reports for senior leadership.

Records Management: Orchestrated systematic filing of technical reports and correspondence to ensure rapid access and ISO compliance.
Company industry:
Maritime & Marine Engineering
Job role:
Administration

Accounting Assistant

March 2014 - July 2014

Port Barton Development Corporation

Makati City, Philippines

March 2014 - July 2014

Financial Preparation: Utilized QuickBooks for the accurate preparation of payments, vouchers, and invoices.

Benefits Processing: Facilitated government-mandated contributions and staff disbursements with strict fiscal transparency.
Company industry:
Livestock
Job role:
Accounting and Auditing

Intern/Office Assistant

July 2013 - August 2013

A. F Andrade Construction and Trading Inc.

Quezon City, Philippines

July 2013 - August 2013

Office Support: Managed high-volume scanning, digital archiving, and preparation of payment vouchers for the accounting department.
Company industry:
Construction & Building
Job role:
Construction and Building

Education

Technological Institute of the Philippines

March 2014

March 2014

Bachelor's degree, Financial Management and Accounting

Philippines

Our Lady Of Fatima University

March 2010

March 2010

High school or equivalent, Nursing

Philippines

Skills

ADMINISTRATIVE SUPPORT

Intermediate

EMERGENCY RESPONSE

Intermediate

ORGANIZATIONAL SKILLS

Intermediate

Administration

Intermediate

Accounting

Intermediate

fmsp

Expert

zoho books

Intermediate

payroll processing

Intermediate

SAP ERP MM/SD

Intermediate

Microsoft Excel

Intermediate

Management

Intermediate

hris

Expert

Microsoft Office

Intermediate

Data Entry

Intermediate

QuickBooks

Intermediate

ADMINISTRATIVE FUNCTIONS

Intermediate

BIOMETRICS

Intermediate

BUSINESS PROCESS IMPROVEMENT

Intermediate

COMPLEX PROBLEM SOLVING

Intermediate

COMPLIANCE MANAGEMENT

Intermediate

COORDINATING

Intermediate

ENCODINGS

Intermediate

FINANCE

Intermediate

GOVERNANCE

Intermediate

INFORMATION RETRIEVAL

Intermediate

COMPUTER LITERACY

Intermediate

CRYPTOCURRENCY

Intermediate

DATA ANALYSIS

Intermediate

DOCUMENT MANAGEMENT

Intermediate

OPERATIONS

Intermediate

ORGANIZATIONAL AWARENESS

Intermediate

PAYROLL ADMINISTRATION

Intermediate

ZOHO OFFICE SUITE

Intermediate

Teamwork

Expert

Payroll

Expert

HR Management

Intermediate

Recruitment

Intermediate

Human Resources

Intermediate

Training

Intermediate

Front Office

Intermediate

Receptionist

Intermediate

Languages

English

Intermediate

Memberships

junior financial managers association

member

June 2010

Hobbies and interests

reading books