Procurement & Admin Services Manager
Economic Cities Authority
Total years of experience :20 years, 1 Months
PROCUREMENT
• Managing procurement and contract management following ECA financial and legal bylaws throughout ERP Oracle
• Assurance to follow procurement policies and procedures manual (Procurement Cycle implementation)
• Managing different committees concerning public, and selected bids
• Budget planning and close coordination with Finance department to achieve savings
• Coordination with different divisions within the ECA to establish an overall requirement schedule plan
• Successfully implementation of ECA ERP system
• Inventory management parameters identification to procurement team
FACILITY MANAGEMENT
• Supervision and full responsibility on ECA Building Operations and Maintenance
• Using performance management techniques to monitor and demonstrate achievement of agreed service levels and to lead on improvement
• Project management and supervising and coordinating work of contractors
• Investigating availability and suitability of options for new premises
• Ensuring the building meets health and safety requirements and that facilities comply with legislation and keeping staff safe
• Responding appropriately to emergencies or urgent issues as they arise and dealing with the consequences
• Allocating and managing space within ECA Building (Work Place Services WPS)
• Ensuring that facilities meet government regulations
• ECA Transportation Services Management
• Overseeing the maintenance of ICD facilities and infrastructure, coordinating and appointing consultants or contractors to rectify inadequacies
• Procurement Management throughout ERP system SAP and managing inventory control
• Supervising the Administration Officers in conducting feasibility analysis of alternate vendors
• Ensuring that a high levels of quality are maintained for the Bank's hospitality services
• Coordinating with key service providers at IDB to ensure smooth provision of administrative services for the organization
• Customer/ Supplier relation management
• Formulating budgets for the administration division in conjunction with the organizational budget, tracking expenses and ensuring adherence.
• Responsible for the teams KPI’s, Personal Development Plans and evaluation
• Supervising the Records Management and Archiving function and assurance to keep all records organized and up to date by initiating an Archive system.
• Responsibility of managing outsourced manpower within the organization
• Calculation of Master Production Schedule
• Making comparison between Net Production Requirement and Master Production Schedule
• Distribution of annual requirement into weekly requirements in SAP
• Capacity calculation by keeping in view the plant capacity
• Strategic capacity planning to check long term capacity and highlighting the bottle necks in order to fulfill future demand
• Conducting weekly meeting with CS team to update them regarding product availability schedule for shipment and Conduct a DSR (Demand & Supply Reconciliation) meeting with customer service.
• Weekly output reliability calculation
• Coordination with Development and Production department for new products launching.
• Updating and monitoring of weekly plans in SAP
• Plan, organize, and implement the new innovations in the factory by leading other functions of the factory throughout the projects’ durations (R&D, Planning, Logistics, Factory, Marketing, Supply Chain, Regional teams, …. etc.)
• Running MRP for material requirement as per production schedules
• Releasing Purchase order in SAP
• Calculating Rundown plans
• Close coordination with suppliers to ensure JIT and maintaining their KPIs accordingly
• Reporting Major raw material stock and coverage on monthly basis
• Reporting complete raw material forecast to regional team on quarterly basis
• Reviewing Stock Modeling on annual basis
• Handle the export customers’ orders for other Unilever companies
• Consolidate the demand and orders from customers and communicate to planning, with follow ups on production timings and availability.
• Conduct a DSR (Demand & Supply Reconciliation) meeting with customer
• Export the goods to all customers include all logistical operations follow up (Production - Warehousing - Shipping and export formalities - 3rd party logistics ……. etc.)
• Making comparison between Net Production Requirement and Shipment plans
• Distribution Demand requirement into weekly requirements in SAP and making shipments accordingly
• Coordination with agencies and shipping lines in operations and shipments
• Preparing Documents for clearance for each country meeting their requests and conditions
• Running MRP cycle and checking shortages in branches orders
• Prepare Purchase Orders (PO) according to requirements and demand
• Responsible re-evaluating after sales accessories (New and old)
• Analysis of regions forecasting reports
• Prepare market visits for the team and to update Materials database
• Attracting new customers (Dealers) to the business
• Cooperate with Marketing to enhance advertising and promotions
• Deals with suppliers and allocation of lead-times for each and everyone
• Prepare status reports showing the performance of suppliers
• Upgrading customer service
• Attempting to increase sales by achieving targets and creating new plans
• Quality assurance for service and product
• Distribution plan for supervisors and waiters (Rotation plan)
• Inventory analysis
• Training of new employees (waiters & Supervisors)
• Created a manual and procedure for Training and operation manuals
• Ensure the hygienic environment in all outlets.
• Searching for locations to operate new outlets and study those locations