Manager Procurement & Contracts
MAF Dalkia Middle East
Total years of experience :21 years, 4 Months
Currently I am Heading the Central Procurement Department taking care of approx 80 projects in the UAE & Gulf Region, to name a few: Diera City Centre, Sharjah Airport, Abu Dhabi Airport, Kempinsiki Hotel, Novotel, Sheraton, Mall of Emirates, Standard Chartered Bank & Abu Dhabi Investment Authority.
Manager Procurement:
o Develop, implement and manage cross functional, fully integrated planning process that incorporates make versus buy, scheduling, inventory, material and associated cost elements.
o Perform analysis of requests, forecasts and historical material usage to develop and execute build to order and build to forecast plans.
o Establish and implement methods and best practices related to the system and process that support inventory forecast, purchasing and material control.
o Managing and controlling all the companies’ external suppliers with particular emphasis on the purchase of materials.
o Ensure parts and materials are bought at the most competitive price and delivered on time by setting up re-order levels and minimum stock levels.
o Establish strategic relationships with key suppliers who are aligned to the company’s needs.
o Establish and monitor KPI’s related to vendors.
o Identify new suppliers, agree terms and negotiate supply agreements where appropriate, including discount structures and volumes rebates.
o Continually improve purchasing methods and drive down external spends.
o Carry our comprehensive review of the purchasing function and its methodology and identify and implement improvements.
o Responsible for accuracy of inventory counts by implementing and managing, in conjunction with Finance, and inventory control system, capable of identifying discrepancies in inventory counts and taking corrective action to guard against inconsistencies in the future.
o Achieve financial objectives by working with the management to prepare the materials budget, schedule expenditures, analyze variance and initiate corrective actions.
o Review purchase order claims and contracts for conformance to company policy.
Manager Procurement & Logistics - Railways Division.
Current Railway project : 1) CTW 100 (Civil Track Works), S&T (Signal &Telecommunication)
750 kms ( Zabriah to Ras-ul-Khair)
2) CTW 110 (Civil Track Works)
85 kms (Ras -ul-Knhair to Jubail)
Plan, direct, manage, and oversees the activities and operations of the Procurement and Materials Management Department including Contract Administration, Warehousing/Stores, Logistics, Inventory Control, high end technical purchases and Purchasing Divisions; coordinates assigned activities with other departments and outside agencies; provides highly responsi¬ble and complex administrative support to the Director of Railways; and performs related duties as assigned.
PROCUREMENT:
o Assume full management responsibility for all departmental services and activities including contract administration, warehousing/stores management, inventory control, procurement administration and purchas¬ing; recommends and administers policies and procedures.
o Manage the development and implementation of departmental goals, objectives, policies and priorities for each assigned service area.
o Plan, direct and coordinate, through subordinate level staff, the Procurement and Materials Management Department's work plan; assigns projects and programmatic areas of responsibili¬ty; reviews and evaluates work methods and procedures; meets with key staff to identify and resolve problems.
o Assess and monitor work load, administrative and support systems, and internal reporting relationships; identify opportunities for improvement; integrate technology as appro¬priate; directs and implements changes.
o Oversee and participate in the development and administration of the departmental budget; approve the forecast of funds needed for staffing, equipment, materials and supplies; approve expenditures and implements budgetary adjustments as appropriate and necessary.
o Represent the Procurement and Materials Management Depart¬ment to other departments, elected officials and outside agencies; coordinates assigned activities with those of other departments and outside agencies and organizations.
o Provide staff assistance to the Director of Railways, Administration; participate on a variety of boards, commissions and committees; prepares and presents staff reports and other necessary corespondent.
LOGISTICS:
o Create policies or procedures for logistics activities
o Responsible for overseeing the inventory management process, defining departmental strategies for appropriate inventory levels,
o Eliminating obsolete and off-spec material, and reduce aging material
o Develop methods and procedures for scheduling of materials from suppliers to support operations in achieving targets and minimizing cost impacts.
o Develop and maintain transportation system on domestic and international freight that ensures business needs are met
o Manage customer service activities including order entry, customer satisfaction, interface with sales, labs, regulatory and quality ensuring.
o Monitoring the quality, quantity, cost and efficiency of the movement and storage of goods
o Ensure Company is in compliance with laws and regulations regarding transportation, including hazardous materials.
o Develop and implement methodologies and tools to enable effective execution of logistic plans
o Oversee and ensure timely clearance of the shipments from the customs and distribution of the shipments
o Manage carriers including selection, qualification and performance evaluation. Negotiate transportation rates and services.
o Develop and manage the logistics operations budget and all related fiscal forecasting and planning activities.
o Maintain KPI’s, metrics and reports to monitor the performance of Logistics Operations
2009 To date HOCHTIEF Facility Management Bahrain Airport W.L.L. Bahrain
HOCHTIEF Facility Management is a global leader in providing customized and integrated facility management solution to every facilities ranging from energy to aviation industry. Across Europe, HOCHTIEF has many reputed International Airports under its management.
In Bahrain, HOCHTIEF Facility Management is a joint venture partner with Bahrain Airport Company and assumes total facility management responsibility for Bahrain International Airport that includes Civil, Mechanical, Electrical, BMS and Soft Services.
Head of Procurement & Warehousing.
o Planning, directing and managing the procurement activities and policies.
o Developing and implementing procurement guidelines, processes, methods and instruments.
o Floating open / closed tender within GCC, and entering into agreements (FIDIC standard, if required) with the vendors.
o Buying the requisite service or goods needed by their company. Forecasting, planning, and correctly assessing needs.
o Finalizing blanket supply contracts in view of monthly requirements and the basis of yearly forecast.
o Reviewing prices with regular intervals and close analysis on market price & trends.
o Close control of purchasing budgets, negotiating with suppliers, ensuring delivery schedules are met.
o preparing ongoing reports for company executives
o Market awareness, attention to detail and problem-solving.
o Maintaining supply chain management.
o Negotiating and confirming frame contracts for services and materials.
o Approving bid proposals and specifications.
o Evaluating overall revisions, price and past performance of each contract and approving price increases.
o Supervising and participating in the preparation of written financial and administrative reports.
o Preparing various monthly reports to Management.
o Interpreting contract provisions and reviewing contracts for accuracy and changes prior to bid and renewal.
o Planning and monitoring stock levels of inventory as per forecasts within the precincts of company policy.
o To lodge claims of under warranty machinery / parts / faulty materials and arranging for replacements / refunds.
o Research & development of new markets and supplier (continuous process)
o Evaluation of suppliers / vendor performance on yearly basis and maintaining suppliers status & performance log.
o Office administration & development of reporting staff with respect to know how and services.
o Liaising with shipping companies & agents for the clearance of shipments from ports and reviewing shipment status on weekly basis
o Providing liaison between vendors, contractors and company's officials.
2007 to 2009 Dawani Group Holding Bahrain
DEEKO BAHRAIN - Aluminum disposable products manufacturers (DANA)
DAWANCO INDISTRIES - Plastic disposable products manufacturer (DANA)
DAWANCO W.L.L. - FMCG Trading.
Procurement Manager Import and Local Purchase Department
Managing Import & Local Purchase Departments of the group. Facilitating the demands and requirements of 02-Manufacturing Plants & 01-trading House of the company like machinery, spare parts, Plastic Raw materials, Aluminum etc etc from Europe, Taiwan/China, Turkey, Pakistan, India, GCC, Middle East & Local market. A brief over view of my responsibilities is as under: o Monitoring & supervising all imports & purchasing activity of the group and reporting to Managing Director.
o Finalizing blanket supply contracts in view of monthly requirements and the basis of yearly forecast.
o Reviewing prices with regular intervals and keeping track on market prices & situations.
o Negotiate with suppliers regarding prices, payment terms & delivery schedule and other conditions most suitable for the company
o Controlling purchasing activity of the company within the approved budgets.
o Reviewing daily activity reports and taking decisions for timely deliveries.
o Planning & monitoring stocks levels of stocks/inventory as per forecasts within the boundaries of company policy.
o Stay in touch with London Metal Exchange, to hedge Aluminum price (raw material for aluminum disposable products)
o To Ensure optimal level of stocks for manufacturing plastic disposable products
o Sourcing of new products for the Trading house
o To lodge claims of under warranty machinery / parts / faulty materials and arrange for the replacements/refunds.
o To search and introduce new quality vendors and suppliers to the company.
o Research & development of new markets and supplier (continuous process)
o To float tenders to local & imported markets for price bids.
o To follow up for the rejection and slow moving stocks lying in the ware house and help in disposal of the same, obtain credit note from the supplier.
o To monitor procurement cost and landed cost of each item and make efforts to reduce the cost.
o Evaluating of suppliers / vendor performance 6 monthly and maintaining suppliers status & performance log.
o Office administration & development of reporting staff in respect of knowledge & services.
o Liaison with Shipping companies & agents for the clearance of shipments from ports and reviewing shipment status weekly basis.
o I have been the part of successful Implementation of new ERP system and company's purchase policies.
2003 to 2007 Manama Textile Mills WLL Bahrain
Procurement Manager Import and Local Purchase Department
Worked as Procurement Manager at Manama Textile Mills WLL which was the largest textile group in GCC comprising of a latest state of the art Processing Mills and Automatic fabrication unit for home textile. Backed up by 2-Spinning Mills, 3-Weaving Mills, 1-Indigo Dyeing Denim Mills and my primary job responsibilities were to establish uninterrupted supplies of all raw materials (cotton, polyester, yarns & fabric), chemicals, machines, spare parts, packing etc. A brief over view of my responsibilities is as under:
o To negotiate & import (local purchase) all new machines and regular spare parts required in existing mills or for new projects.
o Procuring all raw materials cotton (branded / unbranded), polyester, Yarns and greige fabric from Pakistan, India, China & Egypt.
o Selling of surplus stocks greige, finished goods an all the waste.
o Inviting bids of finished goods which are more than our capacity and required within approved lead times.
o Controlling purchasing activity of the company within the approved budgets.
o Reviewing daily activity reports and taking decisions for timely deliveries.
o To monitor stocks levels of all units and to maintain two months stocks/inventory levels of mill's stores.
o Supplying all kind of trims & accessories to home textile fabrication department.
o To lodge claims of under warranty machinery / parts / faulty materials and arrange for the replacements/refunds.
o To search and introduce new quality vendors and suppliers to the company.
o Research & development of new markets and supplier (continuous process) .\]
o Evaluating of suppliers / vendor performance 6 monthly and maintaining suppliers status.
o To stay in touch with the banks (Trade & Finance) for payments & letter of credits.
o To develop delivery schedule as per requirement and monitor the delivery as per scheduled time.
o Weekly meeting with head of departments to ensure proper flow of there demands.
o To float tenders to local & imported markets for price bids.
o Office administration & development of reporting staff in respect of knowledge & services.
o Liaison with Shipping companies & agents for the clearance of shipments from ports and reviewing shipment status weekly basis.
2002 to 2003 Manama Textile Mills WLL Bahrain
Deputy Manager Projects & Contracts
Project Management:
During my services with Manama Textile Mills WLL I was given a challenging job as Deputy Manager Projects & Contracts. My responsibilities were lease agreement of industrial land, civil contracts for buildings, machinery purchase, ministerial approvals and commissioning of utility lines like water, sewerage, gas lines, telephone lines, and have completed following projects in target time frame in order to achieve our organizational target especially in view of Bahrain-USA free trade agreement:
o Weaving Mills of 210 weaving Machine.
o Denim Mills (24 Rope Indigo Dyeing)
o Processing Mills having capacity of 33 million yards a year (The largest dyeing and finishing plant in Gulf region),
o GE Genbacher Co-Generation Plants of 2.7 MV each at four location of the company.
o Automatic Home Textiles Fabrication plant equipped with TEXPA machines.
o 6" and 2" natural gas lines for all locations.
o ETP (Effluent Treatment Plant) at Processing & Denim Mills.
o Extensions of existing weaving mills.
Project Management consisted of following major activities: o Liaison with Ministry of Industry for the land procurement.
o Liaison with Water, Electricity, Sewerage, BAPCO (Natural Gas) for the utility lines and their commissioning etc.
o Liaison with Civil Defense for the appropriate fire fighting arrangements as per Law of Bahrain.
o Appointment of consultants and contactors for civil, electrical & mechanical works and steel buildings etc.
o Procurement of required machinery and allied equipment of capital investment nature, in comparison of latest development & market trends.
o Finalization of new plant Machinery / Equipment purchase contracts and arrangement of Credit lines from USA & European suppliers.
o Liaison with the machine suppliers/manufacturers for successful installation/commissioning of the machines and equipments and regular follow-up in case of complaints and or for information required.
o Liaison with ministries for the refunds and land rent adjustments etc.
o Handing over the building with project completion certificate issued by government authorities.
o Completing all legal formalities of the Project.