nabeen hameed

• Reporting Directly to Chief Commercial Officer.
• Drafting Business Correspondence, Emails, Internal Memo etc.
• Preparing Minutes of Meeting.
• Managing Calendar for CCO.
• Scheduling Appointments.
• Online Research for CCO.
• Preparing PowerPoint Presentations.
• Assisting CCO in preparing Agreements in coordination with legal team.
• Managing the purchase of equipment and facilities for the office.
• Raising the payment orders for vendor payments and make sure that payment is done on time.
• Preparing special project reports for the management.
• Preparing weekly reports for the management.
• Making domestic and international travel arrangements including Visa, Hotel arrangements etc.
• Maintaining petty cash.
• Preparing Expense claims.
• Preparing expense reports for the management.
• Budget control.
• Document control in both hardcopy and electronically.
• Coordinating with event managers for company seminars and promotions.
• Assisting the CCO in preparing yearly budget.
• Coordinating with project leads on project status.
• Dealing with private and government clients on project issues and support.
• Preparing lead reports by coordinating with sales lead team.
• Document and agreement amendments in track change version.
• Preparing leave schedule, monitoring and advising the overlap if any.
• Preparing document control status report.
• Supervising the junior office staff.
• Coordinating with the HR and PRO and ensure the smooth on boarding of new staff.
• Coordinating with main Accounts Department and ensure the invoice release for project phases and following up with client for receiving payment.

• Reporting directly to the VP/General Counsel.
• Drafting correspondences, Inter Office Memos, emails etc.
• Managing the diary for the VP/General Counsel.
• Setting up Divisional meetings and meeting with external parties.
• Ordering the facilities and stationary through Maximo.
• Raising SWO (Service Work Orders) for external parties payments in ERP system Maximo and following up for the approvals up to payment.
• Assisting the VP/General Counsel and Board Secretary in preparing Minutes of Meeting for the Board Meeting.
• Assisting the VP/General Counsel in preparing Agreements and other legal documents.
• Preparation of PowerPoint presentation for the meetings.
• Preparing HSE presentations.
• Registering all the incoming and outgoing documents in to the Livelink document management system
• Established a filing system for the hard copies.
• Supporting the legal advisors in preparing case reports for the management.
• Amending documents and agreements in track changes version.
• Updating track sheet for the cases related to the company and legal department works.
• Document Control in the Livelink System.
• Setting up and coordinating awareness sessions initiated by the Vice President.
• Maintaining all the approvals
• Preparing the expense claims
• Making travel arrangements for VP including Visa, embassy forms and other arrangements.
• Updating track sheet for the cases related to the company and legal department works.
• Coordinating with ADNOC Head Office.
• Conducting Online Research for VP.
• Assisting the Vice President in preparation of yearly budget.
• Preparing Minutes of Meeting.
• Coordinating with the documentation section for the site security pass.
• Setting up conferences and seminars on behalf of the division.
• Registering all the incoming and outgoing documents in to the system
• Supporting the legal advisors in preparing case reports for the management.
• Following up with the Department & Section Heads on the status of the correspondences to be replied.
• Coordinating with the PR Departments for the Visa, Gasco magazine and banners.
• Coordinating for weekly reports from Legal, Insurance, Risk & Compliance Departments.
• Coordinating with Senior Vice President’s Office, CEO Office etc. for reports, meetings etc.
• Assisting legal team consisting of Legal Head, Senior Legal Advisors etc.
• Coordinating with Human Talent Division for professional and technical courses for the division employees.
• Coordinating with the transportation team for arranging transportation for VP and the employees.
• Initiating On duty leaves for employees through the system.
• Coordinating with Plants and sites for reports and other issues.
• Coordinating with finance in budget and other finance matters of the division.
• Maintaining the finance cost codes for the division.
• Coordinating with the Division employees and preparing the Leave Schedule plan

•Reporting to the Legal Affairs Manager. • Amending the Contracts & agreements.•Doing track changes version in the Contracts, agreements and other legal documents.•Maintaining track change registers and versions.• Document Control for the entire legal department.• Opening case Files, Sales Files, Plot Files and other files.•Maintaining log sheets regarding the open and close cases under the litigation wing. •Drafting daily correspondences of the legal department i.e., notice to the parties, Inter office correspondences, notices to the default investors, Notice of Vacant Possession etc. •Assist attorneys in collecting information such as Legal documents, Contracts and other records• Creating and amending high volume of documents, correspondence and e-mails. Ordering the facilities for the entire legal department through SAP system. Checking the email of the Legal Manager on a daily basis, point out the most important matters to the Legal Manager and assist in taking required action.• Preparation of PowerPoint slides as directed by the Legal Manager. • Assisting with preparation and formatting of Board meeting presentation as directed by the Legal Manager. • Preparing Summary Reports and briefs for Sale and Purchase Agreement, Litigation files and other agreements.• Maintaining E-Filing System on Legal Department server.• Liaising with the projects department.• Preparing transmittals to the other department on behalf of legal department.•Maintaining incoming & outgoing report for the legal department.• Updating Litigation track sheet for the cases related to the company when there is some update on the cases or a new case opens.• Checking and make sure that all the incoming and outgoing documents meets the standard quality procedure as set up• Established an E- filing system on the company Server• Registering all the incoming and outgoing documents in to the system• Preparing Monthly Document Control Status Report • Setting up meetings

• Reporting directly to the Project Director
Working on online Document Control System (Aconex). • Established a Systematic Document Control Administration Procedure in line with ISO regulations.
• Releasing the documents with final status to the Sub
contractor and after review by the Project Director/Resident Engineer.
• Dealing with RFI’s, Payment Certificates, Inspection requests etc.
• Publishing and downloading the drawings, documents and correspondence on Client Server.
• Established a server filing system on the company server.
• Established a filing system for the hard copies.
• Dealing with Project Management Team and Sub Contractors and Consultants simultaneously
Answering queries from the Client.
• Preparing the Project Management Plan under the Supervision of QA/AC Engineer.
• Preparing Power Point Presentation for the Meetings. • Assisting the Project Directors in the preparation of Project Management Plans and other Tender Documents. • Preparing the Project Management Plan under the Supervision of QA/AC Engineer. • Preparing Power Point Presentation for the Meetings. • Assisting the Project Directors in the preparation of Project Management Plans and other Tender Documents.

Reporting directly to the Project Director and the Resident Engineer.
• Working on online Document Control System (Aconex).
Performing Office Communication Jobs and administration jobs.
• Releasing the documents with final status to the contractor and sub consultants on Aconex after review by the Project Director/Resident Engineer.
• Publishing and downloading the drawings, documents and correspondence on Aconex.
• Retrieving the documents from Aconex when required.
• Established a server filing system on the company server.
• Performing Office communication and administrative jobs
• Established a filing system for the hard copies.
• Printing out all the hard copies of the approved documents and filing it accordingly.
• Downloading all the approved documents and drawings on Aconex in to the appropriate filing folders in the server.
• Following up on the documents/drawings which are pending on Aconex.
• Following up with Project Mangers, contractors, supervising consultants etc regarding the documents to be actioned/stamped/submitted etc.
• Dealing with multiple contractors, Project Management Team and Sub Consultants simultaneously.

• Reporting directly to the Project Director and the Resident Engineer.
• Working on online Document Control System (BIW Technologies).
• Providing the final status for the documents on BIW after review by the Project Director/Resident Engineer.
• Publishing the drawings, documents and correspondence on BIW.
• Retrieving the documents from BIW when required.
• Established a server filing system on the company server.
• Preparing Monthly and weekly time sheets of the employees and sending to Head Office.
• Calculation and preparation of Time sheets and Overtime sheets of the employees for the approval of the client (Nakheel).
• Performing Office communication and administrative jobs

• Established a filing system for the hard copies.
• Printing out all the hard copies of the approved documents and filing it accordingly.
• Downloading all the approved documents and drawings on BIW in to the appropriate filing folders in the server.
• Following up on the documents/drawings which are pending on BIW.
• Following up with Project Mangers, contractors, supervising consultants etc regarding the documents to be actioned/stamped/submitted etc.
• Dealing with multiple contractors, Project Management Team and Supervising Consultants simultaneously.
• Sorting and filing the documents.

• Reporting directly to Resident engineer.
• Receiving and sending documents
• Maintaining the status of materials
submitted by the contractor.
• Maintaining the approved materials and
approved materials log
• Drafting and preparing letters for the Resident engineer.
• Preparing the Minutes of meeting.
• Maintaining and retrieving the documents
• Performing Office communication and administrative jobs.
• Preparing Monthly and weekly time sheets of the employees and sending to Head Office.
• Calculation and preparation of Time sheets and Overtime sheets of the employees for the approval of the client (Nakheel).
• Maintaining the status of the letters and documents forwarded to client, project managers and contractors.
• Returning the Transmittals to project managers and contractors after comments of Resident Engineer.
• Maintaining the Login status and preparing weekly report for the Resident engineer.
• Dealing with two contractors simultaneously.
• Sorting and filing the documents.