Contracts, HR/GR & Logistics Manager
Redland Industrial Services A. Ltd. (RISAL)
Total years of experience :16 years, 10 Months
Contracts
• Monitor and manage the Company's various registration documents, certifications, construction permits, project related permits, NOCs and work actively to ensure timely renewals.
• Preparing vendor registration documents, tenders, quotations & pre-qualification documents and Assure accuracy and appropriateness of contract text and attachments.
• Ensure that contracts and proposals are properly entered into organizational databases and securely maintained.
• Maintain deadlines on deliverables and communicate on an ongoing basis with business partners and internal clients about contractual issues.
• Assures that project legal documents are completed and signed.
• Establishing and managing on-going relationships with key contractors.
• Inquires & documents Translating.
Government Relations
• Plan and coordinate administrative procedures and systems and devise ways to streamline processes.
• Assess staff performance and provide coaching and guidance to ensure maximum efficiency.
• Ensure the smooth and adequate flow of information within the company to facilitate other business operations.
• To lead the team for the day to day processing of all transactions relating to visas, permits, licenses and registration while liaising with various government departments and agencies.
• Organises attestation of certificates and legal translation of documents and other activities related to immigration and labour.
• Be up to date with regard to any changes or amendments to the prevailing laws / rules / regulations, changes in forms / formats and other procedures.
• Arranging PME & RC permits (issuing/renewal), Training & Safety & Performance certificates.
• ISO internal Auditor.
Human Resources
• Policy development and documentation, Performance management and improvement systems &
Organization development.
• Ensuring all company policies and procedures are up to date in line with current employment law.
• Ensuring line managers are up to date with changes to any policies
• Recruiting and staffing.
• Advising on pay and other issues, including promotion and benefits; administer payroll and maintain staff records.
• Employee relations, including managing absence, disciplinaries, grievances and sickness, services and counseling, safety, welfare, wellness and health.
• Policy development and documentation.
• Policy and procedures implementation of new HR policies, procedures and processes.
• Compensation and benefits administration.
• Maintains historical human resource records by designing a filing and retrieval system; keeping past and current records.
• Track, update & follow up on inbound and outbound shipments.
• Plan & schedule deliveries/pickups with in-house driver.
• Reviewing all reports related to freight logistics and prioritize work as required.
• Create shipping documents.
• Prepare the necessary documentation related to brokers.
• Follow with carrier and shipments for products receive.
• Co-ordinate with finance department about customs due payments.
• Regular visits to sea port and airport to solve any conflicts related to release products & Liaises with custom brokers for updated reporting procedures and valuations.
• Up-date the logistics operation system.
• Coordinates imports and exports.
• Reviews freight rates: air, courier, and land.
• Coordinates with Operations to ensure that documentation required for customs clearance is complete, accurate, and available on time.
• Provides feedback to Operations on customs clearance progress for all shipments.
• Supervises customs clearance agents and supports the agents in negotiating with customs authorities as required.
• Plan and coordinate administrative procedures and systems and devise ways to streamline processes.
• Recruit and train personnel and allocate responsibilities and office space.
• Assess staff performance and provide coaching and guidance to ensure maximum efficiency.
• Ensure the smooth and adequate flow of information within the company to facilitate other business operations.
• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints.
• Monitor costs and expenses to assist in budget preparation.
• Oversee facilities services, maintenance activities, tradespersons, organize and supervise other office activities.
• Ensure operations adhere to policies, regulations and keep abreast with all organizational changes and business developments.
• Organize/ Design and implement office policies, operations and procedures & establish standards and procedures
• Plan and implement office systems, layout and equipment procurement & maintain office equipment.
• Assign and monitor clerical and secretarial functions, supervise staff & evaluate their performances.
• Meet staff requirements, needs and resolve their problems, support to HR Department.
• Directly supervises office support staff. Responsibilities include: interviewing, hiring, and training employees; planning, assigning and directing work; appraising performance; addressing complaints and resolving problems.
• Translates and answers all kinds of letters in both languages.
• Supervision for employment files and applies ISO 9002 regulations for quality management system.