Purchasing officer/Buyer
CAF ARABIA
Total years of experience :12 years, 8 Months
A multinational group with over 100 years of experience in the supply of comprehensive transit solutions positioned at the forefront of technology for high value added sustainable mobility. The company is a leader of the railway industry offering one of the most comprehensive and flexible arrays of products in railway related markets, such as rolling stock, components, infrastructure, signaling and services (maintenance, refurbishing and financial services). CAF's committed personnel and the cooperation with our business partners enable us to enhance customer satisfaction and create value for our shareholders.
RESPONSIBILITIES
-Liaise with suppliers on correct completion of article master templates in order to provide accurate and timely information to the Master Data Team (MDT)
-Work actively to achieve the set availability targets of A *, A-lines & WOW lines
-Reviewing retail/buying prices and margins regularly
-Following up on orders placed and working close with vendors & the logistics team to resolve -shipping/delivery issues and assure the target stock levels are met
-Understanding of the merchandising process and product life cycle and being able to come up with relevant proposals and recommendations for action.
- Follow & analyze market trends to ensure competitiveness in assortment and pricing.
- Developing excellent relationships with suppliers and managing stock distribution throughout the market
-Negotiate Costing & Pricing with vendors to achieve good sales margin
- Research and evaluate suppliers based on price, quality, selection, Etc
- Defining and maintaining a buying strategy which matches customer profile, market requirements and the direction of the business
- Prepare daily report on vendor creation & article creation status
- Maintain all vendor files & proposals as per category
- Ensure competent quality execution of all regular purchasing duties
-Process new vendor creation & solve corresponding issues
- Solving Issues related to category, Deliveries, & Invoices congestion
- Maintain all created article files for each vendors & categories.
-Drive promo strategy through direct team & support functions to ensure business objectives are met.
-Manage Order & Replenishment process ensuring an optimal inventory, availability and aged are in control.-New Product Development & Sourcing for Own Brands.
RESPONSIBILITIES:
-Maintain records of goods ordered and received.
-Initiate cost adjustment claims and following up with vendors to secure execution
-Sourcing new vendors for additional category items for achieving sales target
-Request all required documents to vendor & liaise with management team to create new vendors.
-Send, Receive & Review article creation file before creating article # in the system
-Coordinate accordingly with the vendors & logistics team for any issues pertaining stock
Receiving.
-Prepare sales report regularly to maintain front margin.
-Update Orders & file for discontinued items or replacement of articles & coordinate with management team to update in the system.
-Prepare delivery reports to each buying manager to know & understand category merchandise in a smooth way
-Amending Purchase Orders if necessary to set availability stock.
-Maintain good relationship with suppliers
-Supporting the buying manager or category manager for all administrative task & reports
For all necessary commodities.
-Update all buyers, buying managers, category managers, Category head for replenishment purposes & stock inventory to maintain stock availability.
-Segregate all important files & documents for future upholds.
-Provide analytical support to other functions and the supply chain team in order to improve efficiency and processes
-Develop assortment frequently including Brands, Products & Agencies to ensure freshness and improve profitability.
-Follow & analyze market trends to ensure competitiveness in assortment and pricing.
-Online category development and promo strategy development to ensure competitiveness with market & grow online business.
-Train, coach & develop team members to deliver in line with business requirements.
-Assist Buyers for all necessary transactions with regards to sales, inventory, & wow deals.
Planning for open requirements to order (B2B order)
Maintain good relationships with suppliers
Initiate Issues throughout the division
Execute required approved orders
Coordinate with the accounts department for financial issues related to orders &PO discrepancies
Review P.O to avoid multiple orders when creating LPO
Manage reports for Out Of Stock items to suspend on site
Send Purchase Orders to the appropriate supplier & follow up accordingly if LPO received.
Managing Pre-orders and Back order for tendering
Receiving master sheet for category items for references of stock on hand
Follow up on orders placed and working close with vendors & the logistics team for shipping/delivery issues
Export all Open PO's and follow up to suppliers to ensure fast delivery
Tagging Open Po's in Drive sheet for future purposes of report
Prepare daily report for Pending PO's
Ordering in Advance for required items that are sale-able on site
Coordinate with Higher management for any sales update for required items
Receive Deal Of the Day (DOD) sheet and segregate all items for Pre-Orders
Checking Deal Of the Day (DOD) out of stock items
Confirming available QTY for each category items
Communicate & Contacting with different correspondents
Manage all suppliers detail
Checking the right QTY & Cost when procuring
Planning for all required items to fulfill each customers desire
Update / Amend Purchase Orders if needed
Maintain good flow of work in procurement field
Establish good system and implement the proper way of purchasing.
Receive and prepare Internal Request For Quotation in each division to order
Gather information data for all suppliers and sales representatives
Schedule visitations & meetings with suppliers for business proposals
Calling suppliers to follow up Purchase orders
Receiving all documents, Invoices of delivered items
Segregate all brochures of supplier to identify which categories they supply
Prepare & sending request for quotation to suppliers
Arranging all files and important documents for future references
Coordinate with the purchasing manager for good establishment of work in the field of procurement.
Prepare fax report & time report for management purposes
Prepare Quotation Comparison to know which supplier is better and more capable of giving good product for the betterment of the company.
Receive emails and fax for each correspondents data base
Prepare report for all items received and invoices total value
Prepare Internal Purchase Request & send to each dept. to fulfill their needs
FINANCE ADMIN ASSISTANT:
- Filing all journal entry by numbers for efficiency purposes
- Arranging all files in an orderly manner
- Locating Journal entry number for accounts purposes
- Checking all salary statements in all division’s
- Receiving all cheque for filing and deliver to its correspondent
- Receive important documents and segregate them in order
- Arrange and attach all documents in each file
- Coordinate with finance manager for debit & credit analysis
- Monitor fixed assets through internal organization
- Deals with different correspondents in related to finance
- Helping throughout the finance division in any accounts issue
HR ADMIN ASSISTANT
-- Filling up the forms for medical insurance of employee & their families
- Draft a deletion & replacement letter for medical card Insurances.
- Filing of Documents for all requests needed
- Mandate medical invoices & report for reimbursement
- Segregate files, documents, invoices, & receipts, for efficient and clearer operation.
- Receive delivery invoices
- Prepare Report’s and memo’s
- Coordinate with Admin & HR manager for all approval requests
- Prepare day to day report for medical insurance issues
- Adding dependents under the employees sponsorship
- assisting & assess salary statements in payroll
- Distribute all medical insurance card to appropriate employee
- Manage all internal & external issues regarding H.R relations
Nominee Student Council (Dept. Vice President) Student council (Treasurer) Band Member (Lead Vocalist) College Basketball Varsity Player Best Guard (Academic Intramurals) Activities and Societies: Glee Club, Student Council BAND MEMBER as lead vocalist Varsity Player (Basketball) Computer Society Of Filipino International, Inc. (COMSOFIL)
Best In English (Education) Best in Arabic (Education) Best in Islamic Studies (Education) Best Guard (Extracurricular activity, SPORTS) Best in Science (Education) Best in history (Education) Athlete Of the Year 2006 (Extracurricular activity, SPORTS) Activities and Societies: GLEE CLUB Sgt. at. Arms Student Council Basketball Varsity Player