Nabila Fedaoui

PR & Communications Officer at GEC

• Qatar - Doha
• My current job since May 2013

PR & Communications officer
 Contributed to the launch of the business
 Coordinating and promoting Educational program
 Supporting the implementation of quality communications strategies
 Supporting the management to monitor the adherence to the brand
 Maintaining projects documentation
 Participating in evaluating quality of information and communications
 Assisting in coordinating communications activities and events (PD, workshop…)
 Attending trainings and workshops to keep trace of the events (taking video, photos…) to be used for our promotional material.
 Presenting PD in my area of expertise

Communications specialist at Barwa Media

• Qatar - Doha
• May 2010 to June 2011

Magazine Project Manager:
• Managed the production of an elite magazine (content development, editing the article, conceptual design, and distribution)
• Coordinated interview requests with Qatar figures and policy makers
• Developed a distribution plan and strategy
• Coordinated the magazine re-tender for bids from international publishing houses
• Coordinated with publishing houses the magazine RFP
• Created a policy and procedures process for the magazine
• Created and developed progress reports for the development of the magazine
• Supervised and trained trainees
• Interviewed candidates for employment
Budgetary and Promotional Processes
• Collaborated on the process of reducing the budget for the magazine
• Promoted the magazine by extending the area of distribution and display
• Provided support in developing a media plan
• Ensured receipt of the magazine internationally by developing a distribution
checklist

Marketing Officer/Executive at Radius

• Qatar - Doha
• August 2008 to June 2009

Radius: Marketing & PR Company
 August 2008-Jun 2009
Project management of 400 attendees: Groundbreaking Ceremony, Ras Girtas power company attended by His Highness Sheikh Tamim Bin Hamad Al-Thani - May 2009

Event Manager

Logistics:
• Created the event plan and ensured that all the event aspects comply with all relevant Diwani Emir policies and regulations
• Set-up a team and allocated clear roles to each individual within the team
• Coordinated with the Diwani Emir the procedures and formalities are complied
• Coordinated with RLIC (where the event took place) security manager all the logistics of the set-up of the tent and ensured that it meets the policy and procedures of RLIC as well as the security and crowd control during the event
• Ensured all the staff members had gate pass as well as the team crew of the suppliers for smooth operation
• Called and invited for meetings with the security manager to discuss the access of VIP, workers, audiences, invitees, attendees, transportation and other related matters (gate pass, signage, valet parking, traffic management)
• Ensured the easy access to the location for the movie-maker and ensured that the terms and conditions of the video captures and shooting are met according to RLIC procedures & policy
• Called for meetings with suppliers to ensure all requirements and requests of the client are aligned
• Ensured that the quotations are aligned with budget and best offer is selected with high quality of service
• Assured in collaboration with RLIC security department all arrangements of transportation for VIP, regular guests and audience are in place
• Worked in harmony with suppliers (catering, decoration, cleaning) to ensure quality of service is delivered and put the out line of policies and formalities that need to be followed
• Set regular meetings with the staff members to look over the flow and progress of work
• Set meetings with suppliers, client, RLIC for updates and discuss and solve any problems or issues
• Requested a test performance before the actual day of the event to avoid any hazard or unwanted surprises or/and incidents.
• Sent personalized “thank you” letter and/or symbolic gifts to appreciate all the help and support received from all the people who contributed to the success of the event.


Public Relations:
• Coordinated with media and ensured attendance of media representatives
• Ensured press release received on time and published in the local news papers
• Ensured all media cover the event
• Ensured invitations delivered on time
• Ensured reporters and photographers aligned with the Emiri Diwan formality in taking pictures and video shooting
• Ensured the documentary film and script are up to the standards of shooting and the lay off in all aspects of the production
• Ensured cultural aspects make part of the event (i.e. folkloric dance)

Marketing: 

• Coordinated the list of the gift items and organized them accordingly 


• Coordinated with RLIC the event branding (flags, signs, posters, electronic board etc.)
• Coordinated with the producer manager the promotional material and deadlines are met
• Coordinated with RLIC communications & PR department to use the electronic devices (the main electronic board, pots, etc.)

Media-Archives:
• Archived emails, correspondences with suppliers and other business parties
• Staffs members & Suppliers details
• Quotations and invoices
• Event’s contract and other related agreements
• Media check list and media representatives and attendees details
• Marketing material
• Catering set menu and floor map
• Photos taken during the event
• Safety and security plan
• Potential hazards measurements file
• Event branding material
• Meeting minutes

PR ASSISTANT at ASPIRE ACADEMY

• September 2007 to September 2008

Public Relations
• Responsible for the ASPIRE visitors experience
• Established a system of coding visitors
• Maintained a Data Base of contact information for all visitors
• Contributed in sourcing idea for TV channel and ensure regular program change
• Coordinated internally with all ASPIRE department and externally with community group and sports federation and other related bodies
• Used all forms of media and communication to build, maintain and manage the reputation of organizations ranging from public bodies or services to businesses and voluntary organizations
• Managed reputation in order to gain understanding and support, and influence opinion and behavior
• Initiated and planned PR campaigns: defining goals, analyzing problems and opportunities, liaised with management and clients (internal and external)
• Drafted PR plan for 2008
• Collected & maintained a data base of all articles, in news papers; magazines; web site, related to the organization news
• Research and analysis followed by continuous evaluation of an organization or campaign strategy by conducting focus groups; co-coordinating surveys; researching recent reports and articles; or commissioning market research
• Used corporate advertising to maintain the organization’s identity, name and reputation
• Prepared the production of publicity brochures, handouts, direct mail leaflets, promotional videos, photographs, films and multimedia programmers
• Developed and maintained good working relations with the media, including local and national newspapers, magazines, radio and television

Marketing
• Involved in developing advertising opportunities
• Prepared photo shoots
• Provided ideas for the production of marketing materials, including leaflets, posters, flyers and gift items
• Arranged for the effective distribution of marketing materials
• Participated in conducting and evaluating marketing campaigns
• Provided necessary information illustrated by analytic report and pictures for the annual business reports
• Contributed to develop long-term marketing plans and strategies
Communications
• Planned and managed the E-photo library project
• Established an electronic archiving systems
• Created a school visit procedure
• Improved administrative function of daily operation
• Provided necessary statistical information for the annual business report
• Detail oriented, proficient organizer with the ability to delegate and train others
• Writing and editing web news, speeches, articles and monthly statistical reports
• Maintained and updated information for and on the organization’s website and intranet
• Answered enquiries from individuals, journalists and other organizations
Events management
• Participated in presentations, press conferences, seminars, exhibitions, radio and TV interviews, and meetings
• Participated in organizing special events, such as press conferences, exhibitions, open days, tours
• Fostered community relations through events such as open days and through involvement in community initiatives.

Guest relation at JUMEIRAH INTERNATIONAL

• Other
• July 2005 to July 2007

GRE at Jumeirah International

• United Arab Emirates - Dubai
• June 2005 to July 2007

Guest Relation Executive
• Responsible for guests’ experiences
• In charge of administrative function of daily operation
• In charge of filling up dating, controlling and maintaining all the outlet documentation.
• Coordination with different department regarding different issues
• Cross training for 2 months (Quality Department, Madinat Jumeirah)
• In charge of the training summary
• Prepared the manger’s reports

lIBRARIAN at AFTURD

• Tunisia - Tunis
• April 2003 to January 2005

Manager of Documentation & Information unit
• Creation of a documentary unit of the association initiated by European Union under the umbrella of the project’s sponsor “Istituto per il mediterraneo” iMed.
• Management of documentary fund
• Follow-up and promotion of “ Collection Development Plan”
• Distribution of selective information
• Computerization of documentary fund (creation of database) to support with trained personnel and/or trainee
• Controlling all in-coming documentation and preserve the confidential documents
• Elaborate an index book code and decode all documents in order to keep trace of all actions and/or decision
• Up-dated and analyzed the website of the project
• Elaboration of marketing strategies and PR plans to raise the awareness within the community and the entire society (especially women) about their right as well as put at their services the necessary facilities, tools and sources to empower them
• Elaboration of business relationship with other libraries, institutes and associations in the same field internally and internationally
• Collaborated and attended different cultural events (i.e. seminars, conferences, workshop etc.) to represent the association
• Assured the coordination between all the associations (Tunisia, Morocco, Algeria and The Sponsor
• Invited to speak on my area of expertise at an international conference in Morocco
• Nominated as “President of Young Club” within the association
• Finance: prepared and managed the project’s budget.