Assistant Manager-Accounts Payable
Natlass Asia Construction Pvt. Ltd
مجموع سنوات الخبرة :20 years, 2 أشهر
• Assumed responsibility for the Full Cycle Accounts Payable Process & Facilitated successful Internal & External Audits through sound & through Documentation, Well verse with AP Challenges, Complexity & Performance
• Accurately processed 2, 3 & 4 - Way Matching Invoices, Coded Invoices with General Ledger Accounts
• Audited & Processed all T & E Reports as per Companies guidelines, Process Credit Memos, Leverage early payment discounts and avoid late payment penalties
• Applied Correct State Sales Tax Rates & Processed Payments to Each State
• Entered Complex Vendor Data into the Accounting System, Capably Answered Complex Accounts Payable inquiries from Vendors & Co-Workers
• Reconciled Vendor Statement & handled Payment Complaints or Discrepancies & Vendor Reconciliations were sent out on a monthly basis to all existing Vendors
• Occasional Review of Vendor Master File in order to avoid Duplicate Vendor Creation, Compare the recorded Taxpayer Identification Number for the newest Supplier, Scan the report for missing information, update new approved vendor details.
• Mentored the AP Team in the data entry of Invoices, Communication within the company/Outside Vendors & the Payment Lists for the Week
• Research all missing receipts for Freight that was not accounted for
• Reconciled Subsidiary accounts to General Ledgers, Bank Reconciliation, Reconciled A/P accrual accounts to GL, AP Trial Balance to GL Reconciliation-To detected Errors & Discrepancies & Pass necessary Journal Entries, Preparation of Monthly Cash Flow statement and Forecasting
• Assisted with Month End & Began Year End Duties Early which Sped up the auditing period
• Performed Comprehensive Payable Aging Analysis, Generate & Distribute Monthly Financial Reports
• Improved the maintenance of the file system; maintained all files on a monthly basis
• Facilitated Process Enhancements between Sales, Logistics Team & Finance Department
• Fielded heavy volume of emails, incoming phone calls, business mail & general
Assisting Other Accounting Functions when necessitated: Sales analysis by region vs. budget on monthly basis, Forecasting, AR Aging report, Collections, GL Reconciliation Leading a Accounts Team of 2 Members
• Overall control & reporting of the finance and accounting functions of Dubai Branch/Division to Head office.
• Accountable for Branch Administration/Business operations
• Handle Full-Cycle Accounts Payable; Post Accounts Payables to General Ledger
• Created Journal Entries; Manage Invoice Payment Process; Prepared Purchase Orders; Reconciled Sub-Accounts to AP-GL; Reconcile Bank Statements
• Analyzed, investigated & corrected problems with Local & International vendors on a daily basis, Negotiation for discounts
• Assisted with Month/Year-end Closing Process; Processed & Reconciled Expense Reports
• Managed and maintained fixed asset registers for UAE branch
• Ensure utilization and control of company fund; Updating & reporting PDC’s Management report fortnightly
• implemented financial and management controls like budgetary controls, variance analysis, Reconciliations
• Set up and maintain relationship with bank authorities and auditors, ensuring compliance with all regulatory bodies
• Submission of Intercompany Payables Transaction Summary Report monthly to higher management for settlement
• Highly involved in the training and mentoring of new employees to handle the increasing workload.
• Sole point of contact for all our 02 branches based in Kandahar, Afghanistan and Raipur, India.
Assisting in Other Accounting Functions: Purchase (Inventory) Budget to Non-Financial Sales Team; Construction Accounting, Accounts Receivable, Payroll
Leading a Accounts Personnel of 1 member
Accounts Payable Process:
• Invoice Processing & Queries:
• As a main activity Processing high volume of Wires & Electronic/ACH Invoices
• Cross Trained in Almost All Additional Activities: Indexing of various invoices in GIW, Processing of Check Requests, Meetings & Events including prepayments, Standards, CRW Invoices, PO based & Non-PO based invoices, Credit Memos, Invoice Holds resolutions & Handling of customer queries, Handling Duplicate Queue & Payment Research, Handling queries, Invoice coding corrections, Ensuring TAT is met on time with Zero Escalations, One point contact for team members & Managers with process related queries & issues`
• Reconcile all payable general ledgers of multiple Sub-Accounts and confirm payable balances with suppliers on monthly basis, Ensuring payment has been funded and paid to the Beneficiary’s account, Providing payment details & Bank of New York Reference Number to the clients in case of payment issues, Attending conference with various clients and Manager’s from time to time as and when required and resolves issues, Reconciles various accounts by identifying errors in posting or omissions, Assist with month end accruals
• Reporting: Preparation of SLA Report on a daily basis, Business Control every Fortnightly, Conducting QC (Quality Check) on daily basis
General Leger Process:
• Responsible for Accurate Clearing
• Preparing Financials (Balance Sheet and Profit and Loss a/c) and Annexure of the Bank and Other subsidiary firms
• Preparation of Cash Projections of Company
• Tie - Out the Annexure with the Financial
• Preparing Intercompany payable backups and submission for foreign entity for settlement
• Certification of Accounts for SOX and Internal Audit
ERP Used: Tally (Accounting)
Role:
• Handling Petty Cash Fund, Cash Book, Ledgers of various Suppliers
• Daily cash position report, Summary of daily expenses, Verifying Bills, Vouchers, Receipts, Sales Invoices
• Prepare, examine, and analyze accounting records, financial statements, and other financial reports to assess accuracy, completeness, and conformance to reporting and procedural standards.
• AP /AR GL control account reconciliations with Subsidiary Legers, Preparation of Ageing Reports, Assist in Month End close, Handles all vendor correspondence via phone or email
• Monthly cash withdrawals statement of Partners
• Daily, weekly and monthly payment salaries & wages statement & disbursement
• Liaison with Bank authorities and handling all bank transactions, cash deposits, withdrawals, cheque issuance, Processing of suppliers & contractors invoices
• Responsible for office administration & operations
Handling Petty Cash
Maintenance of Stock Register,
Cash Book, Ledger of various suppliers, -AP, AR, GL reconciliation
Daily cash position report, Summary of daily expenses, Verifying Bills, Vouchers, Receipts, Invoices
Monthly cash withdrawals statement of Proprietor
Daily, weekly and monthly payment salaries & wages statement & disbursement
Liaison with Bank authorities and handling all bank transactions, cash deposits, withdrawals, cheque issuance, Processing of suppliers & contractors invoices
Responsible for office administration & entire operations
.